Business Support Contract for Applicants and Grant Holders

The Big Lottery Fund is seeking a Service Provider who will offer specialist business support services to grant holders and applicants.

United Kingdom-London: Corporate governance rating services

2016/S 058-097949

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund (London)
1 Plough Place
Contact point(s): Procurement Team
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072113779

Internet address(es):

General address of the contracting authority: http://www.biglotteryfund.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA22842

Electronic access to information: https://www.biglotteryfund.org.uk/about-big/tender-opportunities

Electronic submission of tenders and requests to participate: https://www.biglotteryfund.org.uk/about-big/tender-opportunities

Further information can be obtained from: Big Lottery Fund (London)
1 Plough Place
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072111800
E-mail: Procurement@biglottery.org.uk
Internet address: http://www.biglotteryfund.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Big Lottery Fund (London)
1 Plough Place
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072111800
Internet address: http://www.biglotteryfund.org.uk

Tenders or requests to participate must be sent to: Big Lottery Fund (London)
1 Plough Place
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072111800
Internet address: http://www.biglotteryfund.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: grant awarding body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Scotland’s Business Support Contract for Applicants and Grant Holders.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Big Lottery Fund is seeking a Service Provider who will offer specialist business support services to grant holders and applicants. Grant holders will be referred to the Service Provider on a case-by-case basis. The Big Lottery Fund would like to support low capacity, inexperienced groups and organisations that operate at community level.
The Big Lottery Fund seeks to appoint an external Service Provider that will give grant holders and applicant’s access to reliable, consistent and high-quality advice from people who have specialist skills and experience in business accounting, management, governance and risk.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=437659

II.1.6)Common procurement vocabulary (CPV)

79212110, 66122000, 98110000, 72221000, 79996000, 79400000, 79411100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total contract value for fixed services over the 3 year duration will be 145 000 GBP including VAT and expenses. Bids in excess of this figure will be excluded from further consideration in this tender process. The Fund intends to award other services on a call-off basis over the 3 year duration will not exceed 555 000 GBP including VAT and expenses.
Estimated value excluding VAT: 560 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 27.6.2016. Completion 27.6.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Please submit a copy of your annual accounts for the last 2 years. We will review these to ensure you have adequate financial standing to perform the services without putting the Fund at risk. Where we have concerns we may request further information/comfort from you. Where our concerns are not addressed you will be excluded from further participation in the tender process.
In order for us to carry out this assessment please provide copies of the last 2 years audited accounts and annual reports to include:
— Balance-sheet;
— Profit and loss account and cost of sales;
— Full notes to the accounts;
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:
— Balance-sheet;
— Profit and loss statement.
If you are unable to submit the information requested above for the most recent financial year because such information is not yet audited, please submit management accounts for that period.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
— The Fund requires all bidders to have a minimum of 3 years relevant experience successfully delivering projects similar to the 1 required under this ITT and described in Section 2 of the ITT.
— Bidders must have a formal quality management system in place.
— Bidder has submitted a complete tender that accords with every instruction and requirement set out in this ITT.
— Bidder has completed Parts III and IV of Annex 5 of the ITT and confirmed none of the circumstances set out there in apply.
— The Bidder’s Total Costs in Table A over 3 years must not exceed 145 000 GBP (including VAT and expenses) for the fixed element of the services.
— The Bidder’s Total Costs in Table B over 3 years must not exceed 555 000 GBP (including VAT and expenses) for the call-off element of the services.
— Bidders whose costs exceed these amounts will be excluded from further consideration in the tender process.
— The Bidder’s Contract Management costs does not exceed 10 % of the total contract value (fixed services and the call-off services).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BIG001-0683

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The ITT is available to download here: https://www.biglotteryfund.org.uk/about-big/tender-opportunities

(SC Ref:437659).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of Justice
WC4A2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.3.2016