Business Support Services Bristol

Business Support Services Bristol

University Enterprise Zone — provision of management services, including facilities management, and delivering a business support services for UWE’s Business Incubator.

United Kingdom-Bristol: Miscellaneous business-related services

2014/S 198-350178

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of the West of England
Coldharbour Lane
For the attention of: Helen Baker
BS16 1QY Bristol
Telephone: +44 1173282239
Fax: +44 1173283985

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

University Enterprise Zone — provision of management services, including facilities management, and delivering a business support services for UWE’s Business Incubator.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the provision of a managing agent to be responsible for the management of The West of England University Enterprise Zone — Business Incubator. The contractor will also be expected to assist in the final design of the WEUEZ, and to collaborate with UWE to maximise development of potential collaboration between client companies and academic faculties.

WEUEZ is a new 4,000 m2 business incubator being developed on the UWE campus adjacent to the Bristol Robotics Laboratory and a proposed Biomedical Biotechnology Laboratory (also being developed). UEZ will provide a technology-focused hatchery, incubation and grow-on space for businesses in Robotics and Autonomous Systems (RAS), Biosciences, Health Science and related sectors.

The successful supplier will be responsible for providing tenant/facility management services together with delivering a comprehensive business support service to incubatees. Primarily but not exclusively the contract involves the following:
— Developing the Business plan for the operation of the UEZ.
Promoting and marketing the UEZ to potential clients and attracting clients who require a supportive environment with flexible lease arrangement that meet the criteria for entry into the UEZ;

Actively managing the portfolio of tenants to ensure that as companies mature that they graduate into other business premises;

The provision of a business advisory service including one to one business development support and strategic planning advice to clients that meet the UEZ’s growth service criteria);

Providing access to third party specialist advice as relevant of early stage technology companies (e.g. raising investment, innovation development, sales and marketing, export/import);

Creating an active network with events calendar supporting SME clients in technology business growth;

Operational and day to day management of the facility;

Collecting rents and other fees and charges from tenants;

Providing central reception and offering/arranging additional services to clients (e.g. administrative services);

Paying all suppliers of services (electricity, gas, telephone, water charges, rates and rent);

Enforcing terms and conditions of the lease with tenants;

Managing and promoting the meeting room facilities;

Procure & Manage the provision of IT and Telecoms services;
Operate the UEZ in accordance with the business plan;

Comply with rules and conditions set out from time to time by the Funders (BIS, West of England LEP / European Commission);

Collate data and write reports to comply with the requests of the Funders.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The initial contract period is likely to be 6 years with an option to extend.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

All potential providers will be required to complete a Supplier Appraisal form which MUST be returned with your tender. Failure to complete this document will result in automatic disqualification.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with the conditions of the EU Grant funding.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Expression of Interest to be made via:

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: UWE reserves the right to take reliability with regard to past performance into account when evaluating suppliers. Where required, the information required to demonstrate compliance with the minimum standard for reliability having regard to past performance is set out in the Instructions to Tender.
Minimum level(s) of standards possibly required: .
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Ability to run a Business Incubator centre. Weighting 50

2. Commercial proposal/ Business plan. Weighting 40

3. Added Value. Weighting 5

4. Sustainability. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s):

VI.3)Additional information

Expressions of Interest should me made via the Intend portal

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of the West of England

Body responsible for mediation procedures

University of the West of England

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5)(for Utilities) utilities contracts Regulations (SI 2005 No 6) (delete where appropriate) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of the West of England

VI.5)Date of dispatch of this notice: