Business to Business Website Portal Development and Hosting

Business to Business Website Portal Development and Hosting

Sandwell Metropolitan Borough Council is inviting expressions of interest for the Development, Hosting and Maintenance of a Business to Business Website Portal.

United Kingdom-Oldbury: IT services: consulting, software development, Internet and support

2013/S 176-303912

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Procurement Services, Sandwell Council House, Freeth Street
Contact point(s): Transform Sandwell Procurement Team
For the attention of: Neil Whitehouse
B69 3DB Oldbury
Telephone: +44 1215693625

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: In-Tend Ltd (See Internet address URL below)
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-Tend Ltd (See Internet address URL below)
Internet address:

Tenders or requests to participate must be sent to: In-Tend Ltd (See Internet address URL below)
Internet address:

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

(1) Dudley MBC, Council House, Priory Road, Dudley, DY1 1HF, United Kingdom (2) Walsall Metropolitan Borough Council, Civic Centre, Darwall Street, Walsall, WS1 1TP, United Kingdom (3) Wolverhampton City Council, Civic Centre, St Peters Square, Wolverhampton, WV1 1SH, United Kingdom

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The development, hosting and maintenance of a business to business website portal.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council is inviting expressions of interest for the Development, Hosting and Maintenance of a Business to Business Website Portal.
The Council”s existing business to business website portal was a local procurement initiative conceived by the Council and launched in April 2007. The Council sought to develop an interactive web-based procurement web site for use by public, private and third sectors to display procurement opportunities, develop a register of local supply chain capability, promote supplier events and provide relevant business support linkages.
The current site is available for use free of charge and has proven to be a highly effective mechanism for the Council to engage with and inform its local business community on the various local, regional and national programmes of business support. There is circumstantial evidence that the site has directly and indirectly been responsible for a significant increase in the take up by local companies of national and regional business support programmes.
Initially the site”s main focus was to make procurement opportunities from the Council and major local physical regeneration projects “transparent” locally. Increasingly, attention was then directed to replicate this success in the manufacturing sector.
The site also provides lots of additional business information and links on news, events, business support, funding and recruitment etc.
In the past five years, over £150 million of procurement opportunities have been advertised on the website portal and in excess of 8,000 businesses have registered. An independent evaluation of the site”s impact after the first 18 months demonstrated a net additional contribution to Sandwell”s economy of an estimated £11 million per annum. Several local companies are also known to have become part of the national supply chains for some of the major construction companies as a result of winning initial contracts locally.
The current web site portal is known as “FindItInSandwell” and has been developed through a contract with a private sector provider. Following its success, the Local Enterprise Partnership requested that the model should be fully rolled out at a Black Country level and as a result, Finditintheblackcountry portal has been launched, through a partnership arrangement with the existing service provider.
Due to the value of the collective expenditure on the development, hosting and maintenance of the current website portal since its inception, it has now become necessary to undertake a new tendering exercise in order to demonstrate value for money and compliance with EU Public Procurement procedures.
This procurement opportunity provides options for the three other Black Country Authorities, (Walsall Metropolitan Borough Council, Dudley Metropolitan Borough Council and Wolverhampton City Council) (collectively, “”the Authorities””) to join the Council through a framework agreement and the potential for four local portals to be rolled into an overarching Black Country portal.
Scope of Contract
This procurement opportunity seeks to appoint a Contractor to develop, host and maintain a business to business web portal for Sandwell Metropolitan Borough Council and through a framework agreement provide options for each of the other three Black Country Authorities to enter into a call-off contract as required. There is a further option to develop an overarching Black Country portal to bring together all four local web portals if and when each Authority commits to participate in the framework.
This procurement exercise will seek to appoint a single contractor to develop, host and maintain a web procurement site in accordance with the specification provided. The Contractor may be required to organise events in the form of monthly breakfast meetings and other occasional exhibitions/events and would be expected to generate income to offset or totally cover cost of the events.
Period of Contract
The Council is seeking to appoint a Service Provider for a period of three years commencing 17th March 2014 with an option to extend for a further year. Three other Black Country Authorities (Dudley MBC, Walsall MBC and Wolverhampton City Council) have also expressed an interest in joining Sandwell in this procurement initiative. However, no guarantee of participation in the Framework Agreement can be given in respect of these Authorities.
Overview of Process
The Council are following the Restricted Procedure for this Procurement. This process will comprise of two stages: –
1. Identification of suitable potential economic operators through evaluation of a PQQ in accordance with the criteria and methodology set out in the documentation.
2. Appointment of a single economic operator by a single stage competitive tender with the Framework being awarded based on the most economically advantageous tender.
A maximum of six PQQ Applicants that meet the defined minimum selection criteria and who achieve the highest score from the scored selection criteria will be invited to tender. If an Applicant fails to meet any of the minimum selection criteria the Council will not evaluate that PQQ submission further.
The Council will be using the In-Tend e-Tendering System for this Procurement exercise, please visit to access the (In-Tend) supplier portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the PQQ and related documents. For a Step by Step user guide to the Sandwell MBC In-Tend e-Tendering System please click on the ‘Guidance for Supplier’ section of the In-Tend supplier portal.

Enquiries and Contact details
All enquiries related to the PQQ should be directed through the Sandwell In-Tend Supplier Portal “Correspondence” function by no later than 17:00hrs on 1st October 2013. The Council is under no obligation to respond to any enquiries received after this date.
Submission of PQQ
Completed PQQ”s must be submitted through the Sandwell In-Tend Supplier Portal by no later than 12:00 Noon on 8th October 2013 which is the date fixed for submission of PQQ responses.
All procurement responses must be carried out via the In-Tend Sandwell MBC Supplier Portal.
If you require further assistance in respect of the In-Tend system please contact the In-Tend support team on 0844 272 8810.

II.1.6)Common procurement vocabulary (CPV)

72000000, 48000000, 72230000, 79950000, 72420000, 72320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 40 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.10.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.9.2013