Business Travel Services Tender

Business Travel Services Tender

To deliver an outsourced managed service for Network Rail’s Business Travel arrangements.

United Kingdom-Milton Keynes: Travel agency, tour operator and tourist assistance services

2014/S 057-096200

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Network Rail (Infrastructure) Ltd
Quadrant MK, 500 Elder Gate
For the attention of: Garry Pyne
MK9 1EN Milton Keynes
UNITED KINGDOM
E-mail: garry.pyne@networkrail.co.uk

Internet address(es):

General address of the contracting entity: www.networkrail.co.uk

Electronic submission of tenders and requests to participate: Will be advised after successful qualification
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

Network Rail Consulting Ltd

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Business Travel Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 18: Rail transport services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 155 750 000 GBP

II.1.5)Short description of the contract or purchase(s):

To deliver an outsourced managed service for Network Rail’s Business Travel arrangements.
II.1.6)Common procurement vocabulary (CPV)

63500000, 55100000, 60200000, 60400000, 63700000, 60120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Travel by Rail in the UK
Domestic rail travel booking
E-Ticketing or ticket on demand
Business Travel Season Ticketing
Employee Season Ticket Scheme
Rail Offers/Discount Fare Visibility
Combined Bus/Rail/Tram Ticketing schemes
Onward travel to destination including ferry and taxi
Domestic Air and International Travel
Domestic air travel booking
European and International air travel booking
European and International rail travel booking
Visa and travel advice
Airport transfers
Car hire overseas
Domestic and International Accommodation
Domestic overnight hotel accommodation
European and International hotel accommodation
Combined stay, meal and subsistence offers
Onward travel to station or meeting location
Meetings and Conferences
Domestic and International Venue Search
Booking and payment service
Coach Hire
Taxi Hire
Management Services
Motorway and Crossing Toll Accounts
Online and smart phone booking options
Offline and helpline booking options
Regular RFP programme for leverage of spend
Suite of appropriate management information reports
Nominated Account Management executives
Consolidated Invoicing (bill back arrangements)
Payment Card Services for hotels
Traveller Tracking and CSR
Integration with Event Management frameworks and Property Retail opportunities
Sustainability Priorities to be addressed
Ethics and Labour Standards in Hotel Industry
Carbon Reduction in Business Travel Choice
Estimated value excluding VAT: 155 750 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 45 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Travel by Rail in the UK

1)Short description:

Lot 1 Travel by Rail in the UK
Domestic rail travel booking*
Printing and Ticketing at or near to point of booking/travel*
Supply, Installation and Maintenance of kiosks and desktop printers including existing fleet (see Appendix A)*
Business Travel Season Ticketing*
Employee Season Ticket Staff Scheme (option)
Rail Offers/Discount Fare Visibility
Combined Bus/Light Rail/Tram Ticketing schemes
Onward travel to destination including ferry and taxi (but excluding UK spot car hire)*
Taxi Hire*
2)Common procurement vocabulary (CPV)

60210000

3)Quantity or scope:

Estimated value excluding VAT: 82 500 000 GBP
Lot No: 2 Lot title: Lot 2 Domestic Air Travel and International Travel

1)Short description:

Lot 2 Domestic Air Travel and International Travel
Domestic air travel booking*
European and International air travel booking*
European and International rail travel booking*
Visa and travel advice and arrangements*
Airport transfers*
Car hire (overseas only)*
2)Common procurement vocabulary (CPV)

60400000, 63510000

3)Quantity or scope:

Estimated value excluding VAT: 10 000 000 GBP
Lot No: 3 Lot title: Domestic and International Accommodation

1)Short description:

Lot 3 Domestic and International Accommodation
Domestic overnight hotel accommodation*
European and International hotel accommodation*
Combined stay, meal and breakfast offers
Motorway and Crossing Toll Accounts
Domestic and International Venue Search*
Meeting and Conferences Booking and payment service*
Coach Hire*
Taxi Hire*
Car hire (overseas only)*
Alignment with Event Management Supplier Framework.
2)Common procurement vocabulary (CPV)

55100000, 63510000

3)Quantity or scope:

Estimated value excluding VAT: 63 850 000 GBP
Lot No: 4 Lot title: All services from Lots 1, 2 and 3

1)Short description:

All services from Lots 1, 2 and 3.
2)Common procurement vocabulary (CPV)

63510000

3)Quantity or scope:

Estimated value excluding VAT: 155 750 000 GBP

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As indicated in the PQQ and ITT documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As indicated in the PQQ and ITT documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As indicated in the PQQ and ITT documents.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As indicated in the PQQ and ITT documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As indicated in the PQQ and ITT documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As indicated in the PQQ and ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: As indicated in the ITT documents.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

3542248
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 25.3.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.4.2014 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 45 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Network Rail will incorporate a 10 calendar day standstill period after notification to unsuccessful bidders and until such point will not enter into a contract for this requirement. Bidders considering lodging an appeal must do so within this timescale in order to allow Network Rail to consider such an appeal. Successful appeals after the conclusion of contract award can only be dealt with through the processes available as described above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Network Rail (Infrastructure) Ltd
Quadrant MK, 500 Elder Gate
MK9 1EN Milton Keynes
UNITED KINGDOM
E-mail: garry.pyne@networkrail.co.uk

VI.5)Date of dispatch of this notice:17.3.2014