BWPC – connecting care

Bristol: software package and information systems

Connecting Care is the Bristol, North Somerset and South Gloucestershire [BNSSG] Interoperability Programme.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol and Weston NHS Purchasing Consortium
Whitefriars Lewins Mead
Contact point(s): Tactica e Tendering Portal
For the attention of: BWPC Lucy Barker
BS1 2NT Bristol
Telephone: +44 1173420815

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)


I.2)Type of the contracting authority

Body governed by public law


I.3)Main activity



I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

BWPC – connecting care.


II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Bristol. This contract will primarily be for any NHS Trust or Public Sector Organisation within the Somerset, Bristol, Gloucestershire and Wiltshire area.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract


II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Connecting Care is the Bristol, North Somerset and South Gloucestershire [BNSSG] Interoperability Programme. It aims to deliver a detailed, local shared patient record. This will deliver integrated clinical and social health information sourced from a variety of existing clinical and social care information systems currently in use – thus providing a unified view of information that can be used to facilitate improved care provision and clinical decision-making. BNSSG are seeking to develop a strategic partnership with a supplier to work with them on their connecting care programme. It is envisaged that the solution will be some form of “health & social care information exchange” or “portal solution”. However the BNSSG programme is open to creative proposals from suppliers that meet our requirements. The contract for work on connecting care will be set up in 2 parts/stages. It is intended that the first stage of connecting care will be a limited deployment to support unplanned / urgent care. A crucial part of the first stage will be to “prove the benefits” and check the viability of and appetite for the full strategic solution. Importantly, it will seek to examine if delivering a “unified patient view” will provide the potential for real, cashable benefits to be realised – which is intrinsically linked to the delivery of a business case to support the full strategic solution (in the second stage). Assuming a successful first stage…stage two is where connecting care would be “rolled out” more widely to support other areas of care – i.e. a wider more strategic deployment of the solution. The contract will be set up clearly in 2 distinct stages to match the overall programme approach. The stages will be separate. However, it would be the intention of the local programme to continue to work with the same supplier, in partnership on the Second Stage of delivery as BNSSG are keen to set up and develop a strategic partnership with a supplier. However, if the first stage is not able to prove its worth, then the programme will not be progressing to a second stage – and consequently the contract between BNSSG and the selected supplier would cease If the first stage does not demonstrate a successful partnership, the BNSSG Community reserve the right to complete the first stage and to commence discussions with the secondary provider from the procurement / tender process, the Community reserve the right to review the success and progress of the first stage at incremental points in the contract timetable. Connecting care is looking for a strategic partnership with a supplier whose solutions must be adaptable or extendable from to meet the future needs of the connecting care organisations – i.e. are able to support both the planned first stage and the fuller strategic rollout in the second stage. Connecting care therefore reserves the option to utilise additional existing and future functionality provided by the chosen supplier.


II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48900000


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no



This contract is divided into lots: yes
Tenders may be submitted for one lot only


II.1.9)Information about variants

Variants will be accepted: yes


II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

BNSSG will carry out the procurement for connecting care using the OJEU “competitive dialogue process” – in order to determine the best solution for current and future needs – commensurate with good value for money. The process will take the form of a staged process – initial short listing will take place following submission of pre-qualification documentation. Connecting care will then undertake a staged process of competitive dialogue to determine the best solution for current and future needs – commensurate with good value for money – leading to a final award. Connecting care reserves the right to reduce the numbers of tenderers or solutions (bids) during the PQQ and competitive dialogue process. Connecting care reserve the right, subject to the appropriate procurement regulations, to change without notice the basis of, or the procedures for, the tendering process or to terminate the process at any time. Under no circumstances shall connecting care incur any liability or costs in respect of any tender process or documentation. The chosen solution must be scalable or otherwise, and adaptable to meet the needs of the public sector environment. Including any possible future enlarged or decreased coverage that may arise as a result of any local NHS or Public Sector reorganisation. Appropriate supporting services, including possible integration with systems not currently managed by BNSSG, would need to be provided. The solution must also be flexible in response to any future physical development of BNSSG estate which may impact the size or geographical spread of BNSSG premises. The system must conform to all of BNSSG Statutory, Information Governance and Data Protection requirements. Contract length – stage one is likely to be up to 18 months – and stage 2 – 5 years – with options for 1 year + 1 year.
Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP


II.2.2)Information about options

Options: no


II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Connecting care

1)Short description

2)Common procurement vocabulary (CPV)

48000000, 48100000, 48900000


3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.


III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Trusts eSourcing system TACTICA – which is accessed at– please make sure that you are registered to avoid any future delays.2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance. The Trust will also be utilising the NHS supplier information database (SID4Health) to manage and assess general pre-qualification information in the form of a profile.

As well as responding to the tender via tactica, candidates are requested to provide or update their profile on the SID4Health as follows:
a) candidates should register on SID4health at by clicking on the Register Organisation tab and select the Supplier button.

b) to continue with the registration process suppliers must have a current DUNS number. If a supplier does not have a DUNS number there is a link to the D&B UK website to request a DUNS supplier number.
c) Suppliers who already have a published profile on SID4Health must confirm that information is up to date;
i) candidates should ensure all relevant sections of their NHS SID4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS SID4Health is unavailable, please contact NHS SID4Health helpdesk at please note all responses to ojeu should be made through tactica eSOURCING system – registration is required on SID4HEALTH to update or provide company profiles only.


III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.


III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.


III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no


III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Scoring criteria will be published in tender documentation.


IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes


IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


IV.2.2)Information about electronic auction

An electronic auction will be used: no


IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RFT 1941


IV.3.2)Previous publication(s) concerning the same contract



IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no


IV.3.4)Time limit for receipt of tenders or requests to participate

19.12.2011 – 11:00


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up



IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no


VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no


VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site:


VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol and Weston NHS Purchasing Consortium

Body responsible for mediation procedures

Bristol and Weston NHS Purchasing Consortium


VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.


VI.4.3)Service from which information about the lodging of appeals may be obtained

Bristol and Weston NHS Purchasing Consortium


VI.5)Date of dispatch of this notice:7.11.2011