Cafeteria Services Cambridge

Cafeteria Services Cambridge

Suppliers are invited to tender for a concession to provide good quality and healthy cafe services at the University of Cambridge Sports Centre.

United Kingdom-Cambridge: Cafeteria services

2013/S 251-440512

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Contact point(s): Procurement Services
For the attention of: Michael Griib
CB3 0TX Cambridge
UNITED KINGDOM
E-mail: purchasing.intend@admin.cam.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Electronic access to information: https://in-tendhost.co.uk/universityofcambridge

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education/Research
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UCAM 108/13Provision of Cafe services at the Cambridge University Sports Centre.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Suppliers are invited to tender for a concession to provide cafe services at the University of Cambridge Sports Centre.
This is a new agreement as the building is a new build. The concession is expected to run for a minimum of 3 years with a start date of 1.4.2014.
II.1.6)Common procurement vocabulary (CPV)

55330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The long-awaited University of Cambridge Sports Centre at West Cambridge is now open for membership to students, staff, alumni and the wider community.
At the core of the Centre is a vast sports hall, housing two full-size courts for basketball, badminton, boxing, five-a-side football, volleyball, netball and other court games. There is an impressive strength and conditioning room, with free-weights platforms and a three-lane plyometric track. This will be an important resource for students and members of the public alike, whether their focus is on training for health and wellbeing, rehabilitation or in support of sports performance. A large multi-purpose room will cater to the martial arts, yoga, spinning, and floor-based exercises including fencing, dancing and gymnastics.
Suppliers are invited to tender for a concession to provide good quality and healthy cafe services at the University of Cambridge Sports Centre.
Suppliers are asked to note that the café kitchen has limited food preparation and storage facilities.
Please note that this is a concession arrangement with the successful supplier paying a fee to the Sports Centre based on daily sales.
II.2.2)Information about options

Options: yes
Description of these options: A 3 year contract with an option to extend for further periods of up to a further total of 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Tender documents. Potential tenderers should note that this is a concession arrangement with the successful supplier paying a percentage of takings to the Sports Centre.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the Tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please note.
In order to qualify for consideration, tenderers shall be able to provide evidence of the following conditions.
1. Only firms holding at the time of tender a Professional indemnity insurance with a per claim minimum of GBP 5,000,000 will be considered suitable for this work.
2. Only firms holding, at the time of tender, Public Liability insurance with a per claim minimum of GBP 5,000,000 will be considered for this work.
3. Only firms holding, at the time of tender, Employer Liability Insurance with a per claim minimum of GBP 10,000,000 will be considered for this work.
4. Other criteria and means of Proof as identified in the ITT documents.
Tenders from firms, not meeting these minimum requirements will not be considered.
Minimum level(s) of standards possibly required: As above and as set out in the Tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UCAM 108/13
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.1.2014 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 7.2.2014 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Michael Griib.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 (Directive 2004/18) and is not
subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website: https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documenation can then be downloaded.

All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence
from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or email.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.12.2013