Cairngorm Mountain Resort – Procurement of New Operator

Cairngorm Mountain Resort – Procurement of New Operator

The Authority wishes to appoint an operator for the Cairngorm Mountain Resort including its funicular railway and operating facilities.

UK-Dingwall: Administrative services related to tourism affairs

2013/S 047-076252

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highlands and Islands Enterprise
Earl Thorfinn House, 6 Druimchat View
For the attention of: Susan Smith
IV15 9XL Dingwall
UNITED KINGDOM
Telephone: +44 1349868360

Internet address(es):

General address of the contracting authority: www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20002

Further information can be obtained from: Ernst & Young LLP
10 George Street
For the attention of: Mark McLintock
EH2 2DZ Edinburgh
UNITED KINGDOM
Telephone: +44 1317772036
E-mail: mmclintock@uk.ey.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See attached PQQ
UNITED KINGDOM
Telephone: +44 1317772036

Tenders or requests to participate must be sent to: Ernst & Young LLP
10 George Street
For the attention of: Mark McLintock
EH2 2DZ Edinburgh
UNITED KINGDOM
Telephone: +44 1317772036
E-mail: mmclintock@uk.ey.com

I.2)Type of the contracting authority

Other: Economic Development Agency
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cairngorm Mountain Resort – Procurement of New Operator.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Cairngorm Mountain.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Authority wishes to appoint an operator for the Cairngorm Mountain Resort including its funicular railway and operating facilities. The contract to be awarded pursuant to this may be based on a services concession arrangement although the precise contractual and financial model and related terms and conditions will be established via the competitive dialogue procedure. It should be noted that the Authority wishes to allow for maximum flexibility in relation to the contract and during the competitive dialogue procedure, the Authority will seek innovative solutions to any contract for services. This will include management of all snowsports related commercial activity, management of all year-round tourism operations, maintenance of assets on Cairngorm Mountain, retail/equipment hire, management of the UK’s highest altitude restaurant and additional catering and all hard FM related to skier uplift infrastructure and Scotland’s only funicular railway.
In particular, the Authority is looking for an operator to drive the snowsports business, while providing a clear strategy for service diversification to wider non-snowsports activity. This would allow more consistent year round cashflows, as well as year on year profitability, which is currently highly dependent on available skier days.
While the Authority remains committed to investing in the asset base of the Cairngorm Mountain Resort, the potential operator would be required to provide capital investment to support their business model. Consequently bidders will be expected to demonstrate a credible access to finance.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=257405

II.1.6)Common procurement vocabulary (CPV)

75125000, 55000000, 55520000, 79993100, 79993000, 45234200, 60140000, 60200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Not yet known.
II.2.2)Information about options

Options: yes
Description of these options: Not yet known.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2029

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority may require guarantees or other forms of security acceptable to the Authority: see PQQ documentation and Invitation to Participate in Dialogue documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be provided in the Invitation to Participate in Dialogue documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Authority may require parties to commit to joint and several liability in respect of the contract.
Alternatively the Authority may require the lead economic operator to take total responsibility or if a contract is awarded to a consortium, the Authority may require the consortium to form a separate legal entity before entering into the contract.
The Authority may require collateral warranties, parent company guarantees and/or performance bonds as applicable to be entered into by other involved economic operators.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract is subject to particular conditions, including, without limitation, certain planning conditions, conditions relative to funding provided by the European Regional Development Fund, certain health and safety requirements and certain environmental considerations. Please refer to PQQ documentation and Invitation to Participate in Dialogue documentation for further information.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ documentation.
Minimum level(s) of standards possibly required: Please refer to PQQ documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to PQQ documentation.
Minimum level(s) of standards possibly required:
Please refer to PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: The economic operators will be short-listed in accordance with the Pre-Qualification exercise as set out in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 36-058204 of 22.2.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.4.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

In order to participate, suppliers should register their interest in this contract on the Public Contracts Scotland website and download and complete the attached PQQ.
This free registration process will also give suppliers access to an on line ‘Question and Answer’ facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.
It is preferable that clarifications are raised on an individual basis and not grouped together in one query. This will allow a quicker turnaround for clarifications that can be quickly responded to and not delay a response due to some elements taking longer to clarify.
Completed PQQs must be received by the date and time indicated with all questions answered.
The highest scoring submissions will be invited to participate in dialogue.
Under this procurement the services provider will be required to support the Authority’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular, but without limitation, to social, community benefit and / or environmental considerations.
(SC Ref:257405)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: HIE will incorporate a minimum of 10 calendar days standstill period from the date information on the award of the contract is communicated to tenderers before entering into a contract with the successful tenderer(s). If an appeal regarding the award of the contract has not been successfully resolved, an economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012, as amended, may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.3.2013