Cambridge City Council Arboricultural Services  Framework

Cambridge City Council Arboricultural Services  Framework

3 Lots. Lot 1: tree maintenance services – emergency out of hours service. Three or more suppliers.

United Kingdom-Cambridge: Forestry services

2020/S 247-615665

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cambridge City Council
Postal address: Guildhall
Town: Cambridge
NUTS code: UKH12 Cambridgeshire CC
Postal code: CB2 3QJ
Country: United Kingdom
Contact person: Mrs Jane Whiteman-Turl
E-mail: Jane.Whiteman-Turl@cambridge.gov.uk
Telephone: +44 7398632266
Internet address(es):
Main address: https://cambridge.gov.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=cbd40258-ee3e-eb11-8106-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=cbd40258-ee3e-eb11-8106-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cambridge City Council — Framework Agreement for Arboricultural Services 2021-2025

 

Reference number: DN516487

II.1.2)Main CPV code

77200000 Forestry services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Cambridge City Council is seeking to award a framework agreement to Arboricultural Association accredited ‘ARB approved contractors’, for the provision of arboricultural services within the city boundaries.

The council manages over 25 000 trees including those on the highway, communal housing land, open spaces and nature reserves. The framework will encompass a wide range of tree maintenance services, as well as tree planting and establishment services for new trees. Work tasks under the framework will be raised on an ongoing basis and be varied in scope and scale, ranging from one-off specialist tree operations to routine maintenance of batches of a thousand or more trees.

The services are grouped into three lots. Each lot will be subject to specific service response times and have a minimum number of suppliers for each lot (subject to satisfactory market response). The lot details are as follows:

Lot 1:

• tree maintenance services — emergency out of hours service,

• three or more suppliers:

1) Emergency (Out of normal working hours) service. Service response time on site within 90 minutes;

Lot 2:

• tree maintenance services,

• three or more suppliers:

1) emergency (In normal working hours) service. Service response time on-site within 120 minutes,

2) high priority. Works to be completed within 24 hours,

3) priority service. Works to be completed within 5 days,

4. planned maintenance service. Works to be completed to agreed schedules;

Lot 3:

• tree planting and establishment services,

• works to be completed to agreed schedules,

• three or more suppliers.

 

II.1.5)Estimated total value

Value excluding VAT: 975 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

Tree Maintenance Services — Emergency Out of Hours Service

 

Lot No: 1

II.2.2)Additional CPV code(s)

77200000 Forestry services

II.2.3)Place of performance

NUTS code: UKH12 Cambridgeshire CC

II.2.4)Description of the procurement:

Emergency (Out of normal working hours) service. Service response time on site within 90 minutes.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be re-procured in the final year.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tree Maintenance Services

 

Lot No: 2

II.2.2)Additional CPV code(s)

77200000 Forestry services

II.2.3)Place of performance

NUTS code: UKH12 Cambridgeshire CC

II.2.4)Description of the procurement:

 

1) Emergency (In normal working hours) service. Service response time on-site within 120 minutes;

2) High priority. Works to be completed within 24 hours;

3) Priority service. Works to be completed within 5 days;

4) Planned maintenance service. Works to be completed to agreed schedules.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework will be re-procured in final year.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tree Planting and Establishment Services

 

Lot No: 3

II.2.2)Additional CPV code(s)

77200000 Forestry services

II.2.3)Place of performance

NUTS code: UKH12 Cambridgeshire CC

II.2.4)Description of the procurement:

Works to be completed to agreed schedules.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 235 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework to be re-procured in final year.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 24
In the case of framework agreements, provide justification for any duration exceeding 4 years:

 

 

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.7)Conditions for opening of tenders

Date: 25/01/2021
Local time: 12:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Every 4 years.

 

VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.5)Date of dispatch of this notice:

15/12/2020