Cambridge City Council Building Cleaning Tender

Cambridge City Council Building Cleaning Tender

5 Lots. Lot 1: Administration, Commercial Buildings, Community Centres and Operational Buildings.

United Kingdom-Cambridge: Cleaning and sanitation services in urban or rural areas, and related services

2020/S 016-033782

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cambridgeshire District Councils
Postal address: Cambridge City Council, Guildhall
Town: Cambridge
NUTS code: UKH12
Postal code: CB2 3QJ
Country: United Kingdom
Contact person: Mr James Ogle
E-mail: James.Ogle@cambridge.gov.uk
Telephone: +44 1223457354
Internet address(es):Main address: www.cambridge.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=c5142776-d436-ea11-80fc-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=c5142776-d436-ea11-80fc-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cambridge City Council — Building Cleaning

Reference number: DN457711

II.1.2)Main CPV code

90600000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cambridge City Council (The Council) is calling for bids to fulfill its building cleaning services for the city across 3 core lots and 2 additional specialist cleaning contract lots, resulting in the following 5 lot structure as follows:

Lot 1: Administration, Commercial Buildings, Community Centres and Operational Buildings;

Lot 2: Public Toilets;

Lot 3: City Homes Communal Areas and Sheltered Housing Schemes;

Lot 4: Multi-storey Car Parks;

Lot 5: Window Cleaning.

Suppliers are invited to bid for 1 or more of the 5 lots, in any combination.

II.1.5)Estimated total value

Value excluding VAT: 4 215 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Administration, Commercial Buildings, Community Centres and Operational Buildings

Lot No: 1

II.2.2)Additional CPV code(s)

90911100
90911200

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

Cambridge City Council (the Council) is committed to providing a high standard of cleaning to its administrative and operational buildings. The Council is therefore seeking the services of a supplier to provide a quality managed building cleaning service to all establishments identified to the standards set out within this specification.

The aim of the cleaning service is to ensure that the areas are left in a fit state for office and other users to undertake roles in a pleasantly clean environment with waste receptacles, desks and general fabric of the space cleaned to an acceptable standard. Cleaning tasks should be undertaken to minimise inconvenience to the office users as stipulated within this specification.

Lot 1 is for the provision of cleaning services for administrative and operational buildings spread across Cambridge (comprising):

— the civic and other main administrative offices,

— the offices located at the Council’s main depot,

— a local office building for City Homes,

— 4 commercial industrial/business building sites,

— 3 community centres,

— reception and associated areas at 4 commercial office buildings,

— 5 leisure pavilions and associated facilities at varying frequencies during the playing seasons.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 660 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Public Toilets

Lot No: 2

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

Cambridge City Council is committed to providing a high standard of cleaning to its public toilets. Cambridge City Council is therefore seeking the services of a supplier to provide the Council with a quality managed cleaning service to all establishments identified and to the standards set out within this specification.

Lot 2 is for the provision of cleaning services for public toilets (comprising):

The opening, closing, cleaning (requiring multiple visits each day) and limited minor maintenance of 20 toilet blocks across the City including provision of full-time attendance services at 1 facility and part time attendance at another facility.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 660 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: City Homes Communal Areas and Sheltered Housing Schemes

Lot No: 3

II.2.2)Additional CPV code(s)

90911100
90911200

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

Lot 3: City Homes communal areas and sheltered housing schemes

Lot 3 is for the provision of cleaning services for sheltered housing schemes and communal areas of Council housing (comprising):

— 16 sheltered housing schemes consisting of communal areas, kitchens, toilets, adapted bathrooms, laundries and associated facilities. The cleaning of individual flats/housing within the sheltered housing schemes is not a requirement under the contract,

— approximately 300 communal areas of the general housing schemes consisting of floors, walls, stairs, handrails, waste facilities and associated facilities,

— the cleaning of 4 other buildings, Lichfield Hall, the Lichfield Training Rooms, Lichfield Road Laundry and Ditchburn Place Laundry which are covered under the heading of ‘Miscellaneous Buildings’,

— cleaning of internal and external communal windows and glazed doors, across the general housing schemes and cleaning of all internal and external windows (individual and communal) in the sheltered housing schemes.

The winning supplier will be expected to work closely with the housing or sheltered housing officers in relation to keeping them informed of:

—— any issues encountered while cleaning;

—— reporting any breakages discovered that effect the cleaning tasks for example a broken window which is impossible to clean. The Cambridge City Council Customer Service Centre must be informed in the first instance and the relevant Housing; or

—— sheltered housing informed thereafter.

This specification also details the need for the winning supplier to provide quarterly reports to the appropriate area office and attend a meeting to present the report.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 470 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Multi-Storey Car Park

Lot No: 4

II.2.2)Additional CPV code(s)

90911200
90914000

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

Lot 4: Multi-storey car park

Cambridge City Council is committed to providing a high standard of cleaning to its multi-storey carparks. Cambridge City Council is therefore seeking the services of a contractor to provide the Council with a quality managed cleaning service to all establishments identified within the specification relating to Lot 4.

— the cleaning (including specialist cleaning of car park deck membranes as required) of the Council’s 5 multi-storey car parks across the City (with levels below ground in 3 cases) and associated facilities,

— provide a regular cleaning service of multi-storey car parks in Lot 4,

— provide a deep cleaning service every spring, which covers a thorough clean of the car park and a specialist clean of deck membrane coatings by use of the correct specialist cleaning materials. The locations of the membrane coatings are detailed within this specification. To also include pressure wash and scrub of all concrete and asphalt decks and ramps.

Multi-storey car parks included in this lot are as follows:

— Grand Arcade,

— Grafton East,

— Grafton West,

— Queen Anne Terrace,

— Park Street.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 735 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 5: Window Cleaning

Lot No: 5

II.2.2)Additional CPV code(s)

90911300

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

Lot 5 is for the provision of window cleaning services to the majority of buildings in Cambridge City Councils ownership; these include administration, commercial buildings, community centres, operational buildings, pavilion buildings and carparks.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 390 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/01/2020