Cambridge City Council Tender for HR and Payroll Information System

Cambridge City Council Tender for HR and Payroll Information System

Cambridge City Council are procuring a HR and payroll information system on behalf of Cambridge City Council, Huntingdonshire and South Cambridge District Councils.

United Kingdom-Cambridge: Time accounting or human resources software package

2020/S 101-245058

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cambridge City Council
Postal address: Cambridge City Council, Guildhall
Town: Cambridge
NUTS code: UKH12
Postal code: CB2 3QJ
Country: United Kingdom
Contact person: Mrs Jane Whiteman-Turl
E-mail: Jane.Whiteman-Turl@cambridge.gov.uk
Telephone: +44 7398632266
Internet address(es):Main address: https://cambridge.gov.uk

Address of the buyer profile: https://procontract.due-north.com

I.1)Name and addresses

Official name: Huntingdonshire District Council
Postal address: Pathfinder House
Town: Huntingdon
NUTS code: UKH12
Country: United Kingdom
E-mail: Jane.Whiteman-Turl@cambridge.gov.uk
Internet address(es):Main address: https://www.huntingdonshire.gov.uk/

Address of the buyer profile: https://procontract.due-north.com

I.1)Name and addresses

Official name: South Cambs District Council
Town: Cambourne
NUTS code: UKH12
Country: United Kingdom
E-mail: Jane.Whiteman-Turl@cambridge.gov.uk
Internet address(es):Main address: https://www.scambs.gov.uk/

Address of the buyer profile: https://procontract.due-north.com

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=c9e8c5d3-8d54-ea11-80ff-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=c9e8c5d3-8d54-ea11-80ff-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cambridge City Council — HR/Payroll System

Reference number: DN466363

II.1.2)Main CPV code

48450000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Cambridge City Council are procuring a HR and payroll information system on behalf of Cambridge City Council, Huntingdonshire and South Cambridge District Councils. Modern cloud-based system will allow for back office functions and transactions to be processed within the system. Allowing employees to access Council policies via self-service and update own personal information. The system will be paperless.

II.1.5)Estimated total value

Value excluding VAT: 2 560 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48445000

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

Cambridge City Council are procuring a HR and payroll information system on behalf of Cambridge City Council, Huntingdonshire and South Cambridge District Councils. Modern cloud-based system will allow for back office functions and transactions to be processed within the system. Allowing employees to access Council policies via self-service and update own personal information. The system will be paperless.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 560 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 252
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Cambridge City Council are following the competitive procedure with negotiation procurement process as follows

Stage 1: SSQ, shortlist to 5 candidates (the Council reserves the right to increase this number if the next bidders have less than 5 % difference in score);

Stage 2: ITN1, negotiation and demonstrations, shortlist to 3;

Stage 3: ITN final

Award

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 072-173443

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/06/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/05/2020