Capital Maintenance Roofing Works Framework

Capital Maintenance Roofing Works Framework

Surrey County Council and Hampshire County Council are seeking jointly to establish a Framework Agreement for Capital and Maintenance Roofing Works (including projects and programmes of Work) for the geographic area of Surrey and Hampshire.

UK-Kingston upon Thames: roof works and other special trade construction works

2012/S 97-161387

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
For the attention of: John Hesp
KT1 2DN Kingston upon Thames
Telephone: +44 2085417934

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Capital Maintenance Roofing Works Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
Main site or location of works, place of delivery or of performance: Various across the geographical areas of Surrey and Hampshire.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Surrey County Council and Hampshire County Council are seeking jointly to establish a Framework Agreement for Capital and Maintenance Roofing Works (including projects and programmes of Work) for the geographic area of Surrey and Hampshire.
Surrey County Council and Hampshire County Council are advertising and procuring this Framework Agreement jointly.
Both Authorities will jointly manage the preparation of the Invitation To Tender (ITT) documents, the implementation of selection and award procedures and the implementation of post award procedures relating to the establishment of the Framework Agreement.
Both Authorities will enter into the Framework Agreements with the successful bidders and will be responsible for discharging their obligations under the Framework (this does not extend to underlying contracts) on a collective basis.
The proposed Framework is intended to cover all of the requirements for all of the Contracting Authorities listed in this Contract notice. It is envisaged that the majority of activity will take place in the geographic areas of Surrey and Hampshire.
By working in collaboration, capacity will be created by the Parties to deliver major programmes of roofing work through the proposed Framework. The aims are to reduce waste and streamline processes through the whole life of projects; to identify and effectively manage risk and to provide value for money. The goals to achieving these aims are:
a) Improved processes for procurements and programme management
b) Better use of resources to ensure that competencies are properly deployed and wasteful activities are driven out
c) Added value to the whole life of a project by engaging all parties in joint ownership and collaboration seeking out opportunities in design, procurement and construction.
d) Efficiency gains throughout the supply chain by standardisation, aggregation, leverage, discounts for economy of scale and to avoid bespoke procurement.
e) Reviews of workload and contractor capacity, identifying areas for improvement and making recommendation for efficient delivery of projects.
f) Provision of key performance measurement data in support of KPI’s
g) Improved design practices in terms of building systems and common approaches across programmes.
h) Effective Improvement Work Groups to drive best practice e.g. waste minimisation, health and safety and sustainability
i) Shared learning across the proposed Framework
The Works being delivered will include a variety of Capital Maintenance replacement roofs or Works. It is expected that the majority of the work will be for less than 500 000 GBP per project.
Candidates can apply for this Roofing Works Framework, your must complete this PQQ and separately load your reply into the correct area of Bravo, noting a response needs separate attachments. References are mandatory and must be received by the Authority by email, by the deadline stated on the Reference.
II.1.6)Common procurement vocabulary (CPV)

45260000, 45262120, 45261213, 45261410, 45261214, 45261215, 45261310, 45261210, 45261900, 45261211, 45261212, 44113600, 44112400, 45262600, 45262700, 45310000, 44112500, 45262511, 45262512, 44232000, 45261420, 45261222, 45440000, 45261320, 45261220, 45261221, 45262510, 45422000, 45262000, 45261200, 44212317, 45262100, 44112510, 44112410, 44112700, 44112600, 45261920, 45331000, 45260000, 45262110, 44112420, 31518300, 45261000, 44113620, 44112430, 45261100, 45261400, 44212310, 45262670, 45261910, 45261300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authorities reseve the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security for underlying contracts, as defined in the Invitation To Tender (ITT) documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined in the Invitation To Tender (ITT) documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in the Invitation To Tender (ITT) documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by “The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register -.

Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2.
Express an Interest in the tender – Login to the portal with the username/password.
Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page.
(This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3.
Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Tenderers are advised that the following minimum insurance levels are required:
Employer’s Liability 10 000 000 GBP.
Public Liability 10 000 000 GBP.
Product Liability 10 000 000 GBP.
Tenderers are advised that they must have an annual Turnover in excess of 2 000 000 GBP.
Financial Peformance assessments will be assessed by the Authorities using
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 25 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 7: and maximum number 14
Objective criteria for choosing the limited number of candidates: Organisational Details, For Information; Group / Parent Company Details, For Information; Financial Information Pass / Fail; Insurance Pass / Fail; Professional and Business Standing Pass / Fail; Trade or Other Registrations For Information; Business Activities, 30 %; Experience, 10 %;
References, 5 %; Equalities & Diversity, Pass/ Fail;
Health & Safety, 10 %; Sustainability, 5 %; Apprentices and Training, for information; Staff and Resources, 5 %; Quality Assurance, 5 %; Case Studies, 30 %.
To participate in this PQQ phase, Candidates must complete and submit a PQQ Questionnaire. These will be scored on merit in accordance with the Instructions for Completion of PQQ supplied as part of this pack. Organisations will need to Score 50 % or above in the PQQ stage to secure an opportunity to be Invited to Tender. Organisations which fail to achieve 50 % will be informed and have no further part on this selection process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.6.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contract award criteria will be 60:40 in terms of Quality and Price.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Indicative List of Public Bodies that may use the Framework in Hampshire, Surrey and surrounding areas:
The following is an indicative list which gives examples of the Public bodies able to use this agreement. This includes those that currently exist and their successors which may place Underlying Contracts through these arrangements.
The Framework will be open to other public bodies and their Statutory Successors or organisations created as a result of re-organisation or organisational changes including:- Local Authorities Surrey County Council, Guildford Borough Council;Surrey Heath Borough Council; Waverley Borough Council; Woking Borough Council; Spelthorne Borough Council; Tandridge District Council; Elmbridge Borough Council; Epsom & Ewell Borough Council; Runnymede Borough Council; Reigate & Banstead Borough Council; Mole Valley District Council; Surrey & Hampshire Fire and Police Authorities, Hampshire County Council; Isle of Wight Council; Reading Borough Council; Southampton City Council; Portsmouth City Council; Basingstoke & Deane Borough Council; Eastleigh Borough Council; Fareham Borough Council; Gosport Borough Council; Hart District Council; Havant Borough Council; East Hants District Council; New Forest District Council; Rushmoor Borough Council; Test Valley Borough Council; Winchester City Council. Hampshire Constabulary; Hampshire Fire & Rescue.
Services to be provided to schools includes Schools (all academies, faith, voluntary aided or controlled, maintained and ‘free’ schools) including those schools which may convert to academy status either during the procurement process or during the term of the contract including those that currently exist and their successors.
Academies known at the time of publishing include.
For Surrey: Cleves School, Collingwood College, Epsom And Ewell High School, Fullbrook School, George Abbot School, Glyn School, Goldsworth Primary School, Hinchley Wood School & Sixth Form Centre, Howard Of Effingham School, Rodborough Technology College, Rosebery School, Rydens Enterprise School & Sixth Form College, South Farnham Infant School, South Farnham Junior School, Sunbury Manor School, Thamesmead School, The Beacon School, The Magna Carta School, The Raleigh School, Thomas Knyvett College, Weydon Academy, Woolmer Hill Technology College.
For Hampshire: Havant Academy, The Priory Primary Academy Trust, The Arnewood School, Wildern School, Ringwood Academy, Thornden Academy, Mountbatten School, The Petersfield School, Bohunt School, The Burgate Academy, Fernhill Secondary, Priestlands School, The Romsey Academy, Hounsdown Academy, Cowplain Secondary, Sun Hill Infant, Noadswood Academy, Bransgore CofE Primary, St Anthony’s Primary, St. Joseph’s Academy, Amery Hill School Academy Trust, Bay House School, Cams Hill School, Everest Community Academy, Oaklands Catholic School and Sixth Form College, Perins Academy, Testwood Sports College, Dove House School.
Additional Further information maybe located on weblink

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.5.2012