Car Club Scheme Croydon

Car Club Scheme Croydon

The Council is seeking to appoint a Contractor for a car club scheme enabling people to have access to vehicles on a pay as you go basis without direct ownership.

UK-Croydon: estate and saloon cars

2012/S 174-287696

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Croydon
Commissioning & Procurement Team, 10th Floor, North West Side, Taberner House, Park Lane
For the attention of: Commissioning & Procurement Team,
CR9 3JS Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@croydon.gov.uk

Internet address(es):

General address of the contracting authority: www.croydon.gov.uk

Address of the buyer profile: www.londontenders.org

Further information can be obtained from: Head of Procurement & Commissioning
London Borough of Croydon 10th Floor, Southside, Taberner House, Park Lane, Surrey
For the attention of: Head of Procurement & Commissioning
CR9 3JS Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@Croydon.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Essential Travel (Car Club).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 480 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council is seeking to appoint a Contractor for a car club scheme enabling people to have access to vehicles on a pay as you go basis without direct ownership.
The Contractor is required to deliver the scheme to Croydon Council staff during core hours and to make the same vehicles available to the general public outside of these hours.
II.1.6)Common procurement vocabulary (CPV)

34111000, 34114000, 34000000, 34115000, 34144900

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract is expected to be for a three (3) year period with an option (on the part of the contracting authority) to extend the contract by a further period of one (1) year with effect from the end of the third (3) year initial contract period.
Estimated Value: The expected aggregate value of this contract for provision of services to the Council is £480 000 (based on a three (3) year projected contract term).
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, parent company guarantees, bonds or other forms of security as may be required. Further details will be provided with the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main terms will be detailed in the form of contract which will be provided to all bidders invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party accepts joint and/or several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Yes – to be set out in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
The economic operator and/or members of the consortium in aggregate must meet.
The requirements set out in Regulation 25 of the Public Contracts Regulations 2006 (as amended) The requirements are as set out in the Pre-qualification Questionnaire minimum level(s) of standards possibly required.
The requirements are as set out in the Pre-qualification questionnaire.
Minimum level(s) of standards possibly required: The requirements are as set out in the Pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender in terms of the criteria stated in the Invitation to Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

121/2012FM
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Procurement Process will be managed through the London Tenders Portal (www.londontenders.org).Registration on the site is free of charge and may be undertaken by any economic operator wishing to express interest in being invited to participate in dialogue.

How to register your interest:
Expression of interest will be by way of the completion and submission of a pre-qualification questionnaire (“Questionnaire”) obtainable by following the instructions in this section. If you wish to register an interest and tender for this contract, please follow the steps below:
— Register your organisation free of charge via the link below:
https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm.

—Await acceptance. You will receive an email confirming your username and password for the London Tenders Portal.
—Use your username and password to log into the London Tenders Portal and register your interest in the relevant contract:
—After you have registered your interest, you will receive a second email containing a link to access the pre-qualification questionnaire and supporting documentation.
Submission Particulars. You must submit your completed Questionnaire via the Authority’s e-tendering portal at www.londontenders.org no later than the date detailed in IV.3.4. Completed questionnaires may be submitted at any time before the closing date.

Please note that completed Questionnaires received after the closing date may be rejected.
Potential providers must keep their contact details on the e-tendering portal up-to-date or they will be unable to receive communications from the Council.
Suppliers invited to participate in dialogue (following the pre-qualification process) will be expected to submit a standard compliant bid, but may also be allowed to submit variant proposals as long as they meet the Council’s core requirements.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Procurement and Commissioning
London Borough of Croydon Head of Procurement and Commissioning, London Borough of Croydon, 10th Floor, Southside, Taberner House, Park Lane, Surrey
CR9 3JS
UNITED KINGDOM
E-mail: procurement@croydon.gov.uk
Telephone: +44 2084071318
Internet address: www.croydon.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why they were unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved Regulations 47 to 47P (inclusive) of the Public Contracts Regulations 2006 (SI 2006 No. 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a civil financial penalty, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Court to set aside the award decision before the contract is entered into.
UNITED KINGDOM

VI.5)Date of dispatch of this notice:7.9.2012