Car Park Services Tender

Winchester: car park services

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Winchester City Council
City Offices Colebrook Street
For the attention of: Mr Richard Hein
SO23 9LJ Winchester
UNITED KINGDOM
Telephone: +44 1962848060
E-mail: rhein@winchester.gov.uk
Fax: +44 1962865387

Internet address(es):

General address of the contracting authority: http://www.winchester.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Winchester City Council
City Offices Colebrook Street
For the attention of: David Shaw
SO23 9LJ Winchester
UNITED KINGDOM
Telephone: +44 1962848221
E-mail: dshaw@winchester.gov.uk
Internet address: http://www.winchester.gov.uk

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Replacement of pay on foot system in Middle Brook Street and the Brooks Car Parks Winchester.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Winchester.
NUTS code

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council wishes to replace its current pay on foot car park systems in Middle Brook Street and the Brooks Car Parks in Winchester.
The Contract to be awarded will also include ongoing preventative and reactive maintenance to the installed equipment for a period of 8 years, subject to any agreed extension for a further period of up to a maximum of 2 years, the terms and conditions of which will be set out in the invitation to tender. The Council is seeking a cost effective solution for a replacement pay on foot system which meets all the requirements as set out in the provisional specification. The Council will require the system to have links to the City Offices in Winchester and its CCTV control room in Winnall, Winchester. All equipment must comply with the current Equalities Act 2010 (or equivalent).
The installed equipment must be capable of having further barrier controlled car parks added to the system at a later date.
More detailed information of the Council’s requirements can be found in the provisional specification issued with the pre-qualification questionnaires.
The system is required to be fully operational, including testing and commissioning, by August 2012 and the contractor will thereafter be subject to a maintenance agreement expiring on 2 3 August 2020 unless extended in accordance with the terms of the contract.

 

II.1.6)Common procurement vocabulary (CPV)

98351100, 34926000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The range below is for the lowest estimated value for the initial contract period up to the higher estimated value if the extension option is exercised.
Estimated value excluding VAT:
Range: between 210 000,00 and 350 000,00 GBP

 

II.2.2)Information about options

Options: yes
Description of these options: Possible extension of maintenance contract after 8 years for further period of up to 2 years.

 

II.2.3)Information about renewals

This contract is subject to renewal: no

 

II.3)Duration of the contract or time limit for completion

Starting 23.5.2012. Completion 23.8.2022

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Yes. Details of the requirements are set out in the pre-qualification questionnaire.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to contract documents.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any group of economic operators must take a form which can contract in English law and must accept joint and several liability.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in contract documents.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A pre-qualification questionnaire should be obtained from the contact details above and submitted to the Council.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in pre-qualification questionnaire. Suppliers will need to demonstrate that their financial situation is not such that they pose a major risk to the Council and the operation of the services to be provided. Minimum levels of insurance cover will also be required. Further details are set out in the PQQ.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in pre-qualification questionnaire.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: Suppliers will be assessed on their PQQ submissions. These will be scored as set out in the PQQ and those suppliers who meet the minimum criteria specified will be ranked.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EMS/DE5/1/32

 

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 73-120127 of 14.4.2011

Other previous publications

Notice number in the OJEU: 2011/S 73-148526 of 25.10.2011

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2011 – 12:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.2.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

Following response to this notice and the completion of a pre-qualification questionnaire an invitation to tender document will be issued to those suppliers who score highest in the assessment of the pre-qualification questionnaire up to a maximum of 8 suppliers.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.11.2011