Car Parking and Bussing Tender

Car Parking and Bussing Tender

Hire of buses and coaches with driver. GAL is seeking expressions of interest for the purposes of selecting a supplier or suppliers to be awarded contract(s) under a framework for: staff car parking, public car parking, provision of bussing services for both staff and passengers.

United Kingdom-London-Gatwick: Buses and coaches

2014/S 049-081865

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gatwick Airport Limited
8th Floor, Destinations Place, Gatwick Airport, West Sussex
For the attention of: Alison Gravett
RH6 0NP London-Gatwick
UNITED KINGDOM
Telephone: +44 1293502916
E-mail: procurement@gatwickairport.com

Internet address(es):

General address of the contracting authority: www.gatwickairport.com

Further information can be obtained from: Gatwick Airport Limited
8th Floor, Destinations Place
For the attention of: Alison Gravett
RH6 0NP Gatwick Airport
UNITED KINGDOM
E-mail: alison.gravett@gatwickairport.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gatwick Airport Limited
8th Floor, Destinations Place
Gatwick Airport
UNITED KINGDOM

Tenders or requests to participate must be sent to: Gatwick Airport Limited (Further information can be obtained in Section IV)
(Further information can be obtained in Section IV)
Further information can be obtained in Section IV
UNITED KINGDOM

I.2)Type of the contracting authority

Other: Civil Aviation
I.3)Main activity

Other: Airport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Car Parking, Bussing and Associated Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 7
Justification for a framework agreement, the duration of which exceeds four years: There may be significant investment for equipment to operate the services required. The term of the framework is five years with the option to extend for two further periods of twelve months.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Buses and Coaches. Car park management services. Car park services. Hire of buses and coaches with driver. GAL is seeking expressions of interest for the purposes of selecting a supplier or suppliers to be awarded contract(s) under a framework for: staff car parking, public car parking, provision of bussing services for both staff and passengers, and associated services. Services may be undertaken both airside and landside, dependent on the requirement. Companies may tender for one or more ‘Lots’. Companies may be successful in one or more ‘Lots’, however framework awards are intended to be one supplier per ‘Lot’. The intended contract duration is 5 years with the option to extend by up to two further periods of twelve months.
In order to access the tenderbox for this activity within Delta, you will need to use access code: S3RZQ4D375
II.1.6)Common procurement vocabulary (CPV)

34121000, 98351000, 98351100, 60172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

GAL is seeking expressions of interest for the purposes of selecting a supplier or suppliers to be awarded contract(s) under a framework for: staff car parking, public car parking, provision of bussing services for both staff and passengers, and associated services. Services may be undertaken both airside and landside, dependent on the requirement. Companies may tender for one or more ‘Lots’. Companies may be successful in one or more ‘Lots’, however framework awards are intended to be one supplier per ‘Lot’. The intended contract duration is 5 years with the option to extend by up to two further periods of twelve months.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Management of Public Car Park Operations

1)Short description

This ‘Lot’ will include the management of a number of products available to passengers, including but not limited to: Long Stay, Short Stay, Valet Parking and Commuter Parking. It is intended the successful tenderer will be required to be able to operate this service with effect from 1 April 2015, but due to phasing considerations, the contract start date may be at a later date.
2)Common procurement vocabulary (CPV)

98351000, 98351100

3)Quantity or scope

Estimated value excluding VAT: 6 700 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Management of Public Car Park Bus Services

1)Short description

This ‘Lot’ will include the management of a passenger bus service from long stay car parks across all terminals. It is intended the successful tenderer will be required to be able to operate this service with effect from 1 April 2015, but due to phasing considerations, the contract start date may be at a later date.
2)Common procurement vocabulary (CPV)

34121000, 60172000

3)Quantity or scope

Estimated value excluding VAT: 1 900 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Forecourt Management Services

1)Short description

This ‘Lot’ will include the provision of forecourt management services, including but not limited to: enforcing Gatwick’s forecourt management policy, ensuring a safe operating environment and managing the Coach Park operation. It is intended the successful tenderer will be required to be able to operate this service with effect from 1 April 2015, but due to phasing considerations, the contract start date may be at a later date.
2)Common procurement vocabulary (CPV)

98351000, 98351100

3)Quantity or scope

Estimated value excluding VAT: 460 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Management of Staff Car Park Operations

1)Short description

This ‘Lot’ will include the management of a number of car parks and associated services available to Airport staff. It is intended the successful tenderer will be required to be able to operate this service with effect from 1.4.2015, but due to phasing considerations, the contract start date may be at a later date.
2)Common procurement vocabulary (CPV)

98351000, 98351100

3)Quantity or scope

Estimated value excluding VAT: 370 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Management of Staff Car Park Bus Operations

1)Short description

This ‘Lot’ will include the management of staff car park bus services from multiple car parks across the campus. It is intended the successful tenderer will be required to be able to operate this service with effect from 1 April 2015, but due to phasing considerations, the contract start date may be at a later date.
2)Common procurement vocabulary (CPV)

34121000, 60172000

3)Quantity or scope

Estimated value excluding VAT: 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Provision of Disruption Coaching

1)Short description

This ‘Lot’ includes but is not limited to, the provision of a bus service during times of either planned maintenance to the Airport ‘Shuttle Service’, or when there is disruption in normal operations at the Airport. It is intended the successful tenderer will be required to be able to operate this service with effect from 1 April 2015, but due to phasing considerations, the contract start date may be at a later date.
2)Common procurement vocabulary (CPV)

34121000, 60172000

3)Quantity or scope

Estimated value excluding VAT: 55 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Provision of Airside Bus Services

1)Short description

This ‘Lot’ includes, but is not limited to, the provision of a bus service for flight transfer passengers, to transfer them airside, between terminals.
2)Common procurement vocabulary (CPV)

34121000, 60172000

3)Quantity or scope

Estimated value excluding VAT: 60 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be available in the tender documentation which can be downloaded.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
Minimum level(s) of standards possibly required: Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
Minimum level(s) of standards possibly required:
Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Further information will be available in the tender documentation which can be downloaded. Further information can be found in Section VI and Annex 1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13148
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Although Gatwick does not regard itself bound by Directive 2004/17 or the Utilities Contract Regulations 2006, it has decided to place the contract notice in the OJEU on a voluntary basis.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
In order to access the tenderbox for this activity within Delta, you will need to use access code: S3RZQ4D375
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=89777811

GO Reference: GO-201435-PRO-5505873

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Gatwick Aiport Limited
Head of Procurement, 8th Floor, Destinations Place, Gatwick Airport
RH6 0NP West Sussex
UNITED KINGDOM
E-mail: procurement@gatwickairport.com
Telephone: +44 8456050774
Internet address: www.gatwickairport.com

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Gatwick Airport Limited
Head of Procurement, 8th Floor, Destinations Place, Gatwick Airport
RH6 0NP West Sussex
UNITED KINGDOM
E-mail: procurement@gatwickairport.com
Telephone: +44 8456050774
Internet address: www.gatwickairport.com

VI.5)Date of dispatch of this notice:

5.3.2014