Car Repair Services Glasgow

Car Repair Services Glasgow

Provision of a vehicle accident damage repair service.

UK-Glasgow: car repair services

2012/S 95-157904

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Strathclyde Joint Police Board
173 Pitt Street
For the attention of: Corporate Procurement Department
G2 4JS Glasgow
Telephone: +44 1415326901
Fax: +44 1415326907

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Strathclyde Joint Police Board
173 Pitt Street
Contact point(s): Legal Services
For the attention of: Legal Services Manager
G2 4JS Glasgow
Telephone: +44 1415326901
Fax: +44 1415326907
Internet address:

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Police Authority for the Strathclyde Police Force area with the functions referred to in Section 2 of the Police (Scotland) Act 1967.
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a vehicle accident damage repair service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various locations within the Strathclyde police force area as may be required.
NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Police Authority anticipates that there may be awards to several contractors as a result of this tender exercise but reserves the right to award to one contractor.
The Contractor(s) must provide a service for the collection of damaged vehicles from workshop locations at Strathclyde police / ambulance premises; the repair of the said vehicles and their delivery back to workshop locations at Strathclyde police / ambulance premises (the “Services”). All transportation of vehicles must be by secure full lift recovery vehicles: the Force will accept no alternative methods.
The Contractors’ premises must have adequate and appropriate facilities to provide vehicle repair services to the standards detailed in the ITT and must include the capability for:
— Refinishing works,
— Paint/spray,
— Fitting of beacons, lights, aerials, audible warning devices, reflective / fluorescent marking tape etc,
— Removal and replacement of damaged bodywork panels,
— Removal and replacement of mechanical and electrical components; and,
— An alignment of complete body and steering geometry.
The premises must be within one hour’s travel of the Transport department based at the Meiklewood Road Complex, Glasgow, to allow nominated representatives of the joint board the opportunity to visit and monitor repairs as required.
The Services must be available during normal working hours (Monday to Friday, 9:00 to 17:00 hours) and at any other times detailed by the Contractor in its tender submission.
Vehicle repairs are to be carried out in accordance with the ITT specification and to the quality standards set by the appropriate vehicle manufacturer and within the repair times set by an approved automotive repair costing system.
It is desirable that tenderers have obtained, or are in the process of achieving, certification under quality standard ISO 9001:2000 and environmental standard ISO 14001:2004 or equivalents.
Welders employed and/or appointed by the Contractor to carry out welding repairs must be accredited to BS 1140:1993 or equivalent for spot welding and BS 4872-2:1976 or equivalent for MIG welding and must adhere to any new legislation in relation to welding repair work undertaken over the period of the Contract.
Vehicles held by the Contractor(s), whether awaiting repair, or awaiting delivery after repairs have been completed, are to be held free of any storage charge. During working hours the vehicles must be held in a facility with a secure perimeter protected by means acceptable to the Force. Outwith working hours the vehicles must be held under cover in a secure facility protected by means acceptable to the Force.
The Contractor(s) must guarantee all repair work to cover faulty materials and workmanship for a minimum period of twelve months, or for the remaining period of the vehicle warranty, whichever is the greater, from the date the work is carried out. Any parts fitted should be covered by the part manufacturer’s normal warranty terms. The Contractor guarantee for materials and workmanship and any part warranty must be transferable to the first owner of the vehicle upon disposal by the Police Authority should the guarantee/warranty still be valid. Should a repair or replacement be unsuccessful within the period of the Contractor’s guarantee or part warranty, the Contractor will be required to carry out rectification work, including collection/delivery of the vehicle, free of charge.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract period shall commence on 1.12.2012 and endure until 30.11.2015.
Strathclyde Police operates a fleet of approximately 1 200 vehicles and in addition controls a number of vehicles for legitimate police business. The Force’s vehicle fleet will vary in size and composition over time. The Services provided must apply without amendment to all vehicles within the Force vehicle fleet and any additional vehicle hired, leased or under the control of the Police Authority at any time during the period of the Contract.
Estimated value excluding VAT: 1 750 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.12.2012. Completion 30.11.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company or other guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

For the purposes of the Late Payment of Commercial Debts (Interest) Act 1998 it is acknowledged that the agreed credit period will be 30 days. Payment of invoices will be made within 30 days from the date of the invoice issued at the time of, or subsequent to, the delivery of the goods and/or the service performance conforming to the terms and conditions of this contract after confirmation of the aforementioned by an authorised officer of Strathclyde Joint Police Board.
All prices on the Tender must be in Sterling and all payments made to the successful Tenderer will also be in Sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Strathclyde Joint Police Board will require each Supplier in the Group to be jointly and severally liable for the satisfactory performance of any Contract. This assurance will be required, in writing, before any contract can be awarded to any such Group.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Where a candidate has been trading for less than three years they will be required to provide a statement covering the actual number of years trading including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: Minimum average annual turnover of 900 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
Please note educational and professional qualifications will only be required for those person(s) carrying out welding repairs.
Minimum level(s) of standards possibly required:
Welders employed to carry out welding repairs must be accredited to BS 1140:1993 or equivalent for spot welding and BS 4872-2:1976 or equivalent for MIG welding.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.6.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 4.7.2012 – 12:00

Legal Services Department, Strathclyde Police Headquarters, 173 Pitt Street, Glasgow G2 4JS, UNITED KINGDOM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Those persons authorised by Strathclyde Joint Police Board’s Standing Orders Relating to Contracts.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Further notices should be published Nov/Dec 2014.
VI.2)Information about European Union funds
VI.3)Additional information

This Contract shall be governed by the Law of Scotland.
Candidates should note that a detailed finance check will be carried out by the Director of Finance and Resources, or his authorised representative, to validate the Candidate’s financial status. The Authority may seek independent financial advice to assist with the validation of the information declared by Candidates.
Electronic copies (e-mail, disc, etc) of the ITT documentation will not be available.
Tenderers are asked to note draft legislation (The Police and Fire Reform (Scotland) Bill) is currently before the Scottish Parliament that is intended to create a Police Service of Scotland and a single Scottish Police Authority which will replace the current 8 Police Forces and Authorities and the Scottish Police Services Authority. The current timescale for the establishment of the new Force and Authority is 1 April 2013. As currently drafted the legislation anticipates that any rights or obligations which an existing Police Authority has or may have under a contractual arrangement or other agreement will transfer to the Scottish Police Authority.
(SC Ref:216117).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will issue to all tenderers by electronic means a formal award decision notification. The notification will give reasons for the award decision and provide details of the standstill period during which period the Contracting Authority will refrain from awarding any contract, which period shall not be less than ten clear days from the date of the issue of the notification. If proceedings are served on the Contracting Authority in relation to a contract that has not yet been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 as amended provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within thirty days of the date on which the unsuccessful party knew, or ought to have known, that grounds for starting the proceedings had arisen unless the Court considers that there is a good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of three months from that date. Any proceedings seeking an ineffectiveness order must be brought within thirty days of the relevant date under Regulation 47 (8) of the Public Contracts (Scotland) Regulations 2012 as amended, or, if neither of the circumstances in Regulation 47 (8) apply, within six months of the date the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: