Carbon and Energy Infrastructure Upgrades for NHS Trusts

Carbon and Energy Infrastructure Upgrades for NHS Trusts

Building improvements for NHS Trusts in England, Scotland, Wales and Northern Ireland.

UK-Salford: Building services

2013/S 030-047316

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Shared Business Services Ltd (NHS SBS)
Halyard Court, 31 Broadway, The Quays
For the attention of: Debbie Metcalfe
M50 2UW Salford
UNITED KINGDOM
Telephone: +44 1612123735
E-mail: debbie_metcalfe@nhs.net
Fax: +44 1612123709

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Carbon and Energy Infrastructure Upgrades
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Main place of performance please refer to current membership at
http://www.sbs.nhs.uk/commercial/information-for-suppliers/our-clientsAlso: Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978 (altogether hereinafter referred to as “NHS Scotland”).
Any or all locations of all NHS Trusts, foundation trusts and any or all other NHS facilities
Any or all public sector facilities in England, Wales, Scotland or Northern Ireland from any or all parts of the public sector including ministry of defence, Education, Further education, Universities, Local authorities, unitary councils, city councils, and any of the greater city boroughs
In totality all contracting authorities listed in section 3 of the public contract regulations 2006 including all the explanatory notes available on http://www.legislation.gov.uk/uksi/2006/5/regulation/3/made that are or become members of the Carbon and Energy Fund

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 30
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 000 and 1 000 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The contracting authority is seeking to set up a framework of experienced service providers who can re-provide energy and energy management facilities and provide services (generated electricity, steam, heating and chilling) for Public bodies under the standard CEF performance contract – see www.carbonandenergyfund.net or the ITT for more information.

The contracting authority is seeking to set up a new framework of contractors that have the proven project management and technical track record and skill to deliver a number of projects under the framework. To meet the requirements of the framework service providers will be expected to demonstrate extensive experience of design, project management, installation, operation and maintenance of energy infrastructure plant such as CHP, biomass, pyrolysis, chilling, district heating, lighting, insulation and similar facilities for the onsite generation and conservation of electricity, and production and transmission of steam, heat and chilled water in public sector or similar sites. To this end, the contracting authority may accept consortia onto the framework if required in order to get the correct skill and experience mix.
This framework follows the successful initial framework established under 2011/S 23-037565 which has so far committed 30 projects and over £100m of investment into the NHS. The previous framework will cease to take new projects once this new framework is ready for its first project in July 2013.

All companies will be asked to participate in a mini-competition for each project.
In many cases the selected supplier will be expected to take over the existing energy facilities building/ boilerhouse or plant rooms relevant to the project, some under license and some under a simple lease, for the operational period of the contract. The selected suppliers will be expected to supply operational and maintenance support for the relevant plant and equipment, the details of which will be set out in the memorandum of information for each project. This may be extended to cover additional operation and maintenance of existing plant and equipment.
Projects may be multi-site and may be multiagency ( several public sector clients )
Selected suppliers must be able to deliver and guarantee the energy and energy management services to the relevant public bodies over the lifetime of the contract which are typically 15 to 30 years after practical completion.

II.1.6)Common procurement vocabulary (CPV)

71315000, 31000000, 31527260, 42500000, 44621200, 44622000, 45220000, 45251000, 45251200, 45251220, 45251250, 65410000, 71314000, 71314200, 71321200, 79993000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Details are given in appendix 1 of the pre-qualification questionnaire guidance note which is downloadable from the buyer’s eTendering portal on registering interest in the project
Specific details on any quantities associated with the framework will be provided at the ITT (Invitation to Tender) stage
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Carbon and Energy Infrastructure Upgrades

1)Short description

Lot 1 is for any project under the Framework Agreement that has a Capital Investment value at feasibility stage of 0 – 2, 000, 000 GBP. Framework bidders listed only for lot 1 only may not bid investments greater than £2,500,000 indexed at RPI 1st July 2013, all figures exclude VAT
2)Common procurement vocabulary (CPV)

71315000, 31000000, 31527260, 42500000, 44621200, 44622000, 45220000, 45251000, 45251200, 45251220, 45251250, 65410000, 71314000, 71314200, 71321200, 79993000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Contractors bidding to join the Framework may choose which Lot or Lots that they wish to be considered for, but contractors applying just for Lot 2 and not Lot 1, may find that they do not make the Framework at all if judged unable to deliver Lot 2.
Lot No: 2 Lot title: Lot 2 Carbon and Energy Infrastructure Upgrades

1)Short description

Lot 2 is for any project under the Framework Agreement, irrespective of size, however Framework bidders will need to show sufficient credit rating and balance sheet strength on a project by project basis to be considered for projects in excess of 4,000,000 GBP excluding VAT.
2)Common procurement vocabulary (CPV)

71315000, 31000000, 31527260, 42500000, 44621200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Contractors bidding to join the Framework may choose which Lot or Lots that they wish to be considered for, but contractors applying just for Lot 2 and not Lot 1, may find that they do not make the Framework at all if judged unable to deliver Lot 2.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required as outlined in the ITT documentation. To confirm the contracting authority reserves the right to demand any deposits, parent company guarantees, bonds, insurance cover or other forms of appropriate security which in its absolute discretion, it deems appropriate
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the Tender Document
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of entities to take a particular form, or to require one party to take primary legal liability for the services or to require that each party assumes joint and several liability for performance. The contract may not be sold on, novated or transferred without the contracting authority’s prior agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Yes
Further information will be included in the tender documentation
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com

Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://nhssbs.eu-supply.com

2) Find the tender listed and click on the title. This will take you to the letter of invitation.
3) If you are not a registered user of EU Supply follow the ‘Online registration’ link otherwise follow the ‘Login’ link and enter username and password.
4) Once logged in ‘Accept’ the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.
5) Go to the ‘Access Documents’ folder on the response screen to view and download tender documentation.
Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers’ which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com

(follow link: ‘Quick Guide for Suppliers’).
For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel: 0800 840 2050) quoting the tender ID number.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: As per the PQQ and Guidance Note
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: As per the PQQ
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=5668&B=NHSSBS

The Contracting Authority intends to use an e-Tendering system (
http://nhssbs.eu-supply.com) in this procurement exercise. The selected suppliers will be expected to supply the services as required from time to time. This framework

agreement will be utilised by and UK public service body that is a member of the Carbon and Energy Fund as laid down in II.1.2) Above
Contracts awarded under a framework agreement may be awarded either:
a) by application of the terms laid down in the framework agreement without reopening competition, or
b) where not all the required terms of the proposed contracts are laid down in the framework agreement, by reopening competition between the economic operators which are parties to this framework agreement and which are capable of performing the proposed contract. Reopening of competition will be done in accordance with the procedure set out in Directive 2004/18/EC, Article 32. The operation of the framework agreement will incorporate the reopening of competition between the economic operators which are party to the framework agreement so as to incorporate the effects of competition, and the effect on competition, derived from beneficiaries of and parties to the contracts under the Agreement to include central purchasing bodies as detailed in Article 32 of Directive 2004/18/EC;
Collaborative Purchasing hubs; Confederations; Purchasing Consortiums; Trusts and.
Other incorporated and un-incorporated bodies acting under the aegis of aggregate purchasing policies, and/or volume commitment/exclusivity commitment policies, and forms devolved to regional and local levels within the UK Public Sector.
The duration referenced in Section II 1.4 is for the placing of orders.
The value provided in Section II 1.4 is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice.
NHS Shared Business Services (SBS) wishes to establish a Framework Agreement for use by the following UK, Isle of Man and Scottish bodies (and any future successors to these organisations) subject to the approval of NHS SBS:
Public sector bodies, including any statutory and other successor organisations to any of the foregoing and in addition any other commissioners (whether alone or jointly with any other organisation), providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia, the National Commissioning Board (and all sub national offices including any body obtaining new membership to NHS Shared Business Services Ltd).
This includes but is not limited to the following NHS Trusts:-
5 Boroughs Partnership NHS Trust, Aintree University Hospitals NHS Foundation Trust, Alder Hey Childrens NHS Foundation Trust, Ashton, Leigh And Wigan NHS, Bolton PCT, Blackpool Teaching Hospitals NHS Foundation Trust, Bridgewater Community Healthcare NHS Trust, Calderstones Partnership NHS Foundation Trust, Central and Eastern Cheshire PCT , Central Manchester University Hospitals NHS Foundation Trust, Christie Hospital NHS Foundation Trust, Cumbria Partnership NHS Foundation Trust, East Cheshire NHS Trust, East Lancashire Hospitals NHS Trust, East London NHS Foundation Trust, Great Western Hospitals NHS Foundation Trust, Greater Manchester West Mental Health NHS Foundation Trust , Lancashire Care NHS Foundation Trust, Liverpool Community Health NHS Trust, Liverpool Primary Care Trust , Manchester Mental Health & Social Care Trust, Mersey Care NHS Trust, Mid Staffordshire NHS Foundation Trust, NHS Ashton Leigh & Wigan , NHS Blackburn with Darwen Teaching Care Trust Plus, NHS Blackpool, NHS Bury, NHS Central Lancashire, NHS Cumbria, NHS East Lancashire, NHS Halton & St Helens, NHS Heywood, Middleton & Rochdale, NHS Knowsley, NHS Manchester, NHS North Lancashire, NHS North Staffordshire, NHS North of England, NHS Salford, NHS Sefton, NHS Stockport, NHS Stoke on Trent, NHS Warrington, NHS Western Cheshire, North Cumbria University Hospitals NHS Trust, North Staffordshire Combined Healthcare NHS Trust, North West Ambulance Service NHS Trust , Oldham Primary Care Trust, Pennine Care NHS Foundation Trust, Royal Bolton Hospital NHS Foundation Trust, Salford Royal NHS Foundation Trust, Southport and Ormskirk Hospital NHS Trust, St. Helens and Knowsley Teaching Hospitals NHS Trust, South Staffordshire PCT, Staffordshire & Stoke On Trent Partnership NHS Trust, Tameside & Glossop Primary Care Trust, Tameside Hospital NHS Foundation Trust, Trafford Primary Care Trust, University Hospital of North Staffordshire NHS Trust, University Hospital of South Manchester NHS Foundation Trust, University Hospitals of Morecambe Bay NHS Trust, Wrightington Wigan & Leigh NHS Foundation Trust.
In addition the following public sector bodies will be able to use the Framework subject to the approval of NHS SBS:
Central Government Departments, Executive Agencies and NDPBs (see http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/A-to-F.aspx http://www.civilservice.gov.uk/Assets/PublicBodies2009_tcm6-35808.pdf http://www.direct.gov.uk/en/DI1/Directories/A-ZOfCentralGovernment/index.htm.

National Health Service (NHS) bodies, including:
Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Primary Care Trusts: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Care Trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

Strategic Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx

Arms Length Bodies: http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm

The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/

and any other provider of primary medical services:
a) who are a party to any of the following contracts:
– General Medical Services (GMS),
– Personal Medical Services (PMS),
– Alternative Provider Medical Services (APMS) and/or
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.
Social Enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf

Local Authorities:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_AZ_

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services – GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
http://www.show.scot.nhs.uk/organisations/index.aspx

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:
http://www.n-i.nhs.uk/

Local Authorities
Police forces and other emergency services, including fire and rescue services, the maritime and coastguard agency and other rescue authorities (a list of police authorities and fire and rescue services can be found respectively at the following: http://www.police.uk/. and http://www.fireservice.co.uk/information/ukfrs

Educational establishments (ie schools maintained by local authorities, academies, city technology colleges; the Learning and Skills Council; further education establishments, and universities
Registered social landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489)

Registered charities, as detailed at http://www.charity-commission.gov.uk

Devolved and other administrations with the British Isles, including those detailed at: (in the case of Scotland) http://www.scotland.gov.uk/Home, and http://www.scottish.parliament.uk/, (in the case of Wales) http://new.wales.gov.uk/?llang=en

Her Majesty’s prison service as detailed at www.hmprisonservice.gov.uk

The Ministry of Defence as detailed at www.mod.uk

Isle of Man Government Health / Public Services
http://www.gov.im/health/

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from NHS SBS. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly
VI.4.3)Service from which information about the lodging of appeals may be obtained

NHS Shared Business Service Limited
Halyard Court, Chandlers Point, 31 Broadway, Salford
M50 2UW Manachester
UNITED KINGDOM
E-mail: debbie_metcalfe@nhs.net

VI.5)Date of dispatch of this notice:7.2.2013