Carbon Calculator and Support Services for Arts Council England

Carbon Calculator and Support Services for Arts Council England

Lot 1 — On-line Environmental Resource: The provision and hosting of an on-line environmental resource for ACE’s Grant Holders which includes a carbon calculator tailored to the arts and cultural sub-sectors, reporting tools and facilities for uploading documents.

United Kingdom-London: Environmental management

2014/S 199-351750

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arts Council England
14 Bloomsbury Street
For the attention of: Punim Anda
WC1B 3HF London
UNITED KINGDOM
E-mail: punim.anda@artscouncil.org.uk

Internet address(es):

General address of the contracting authority: http://www.artscouncil.org.uk

Address of the buyer profile: http://www.artscouncil.org.uk

Electronic access to information: https://www.delta-esourcing.com/respond/473MUZKJY9

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/473MUZKJY9

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Grant awarding body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Carbon Calculator and Support Services; Ref: ART011-0036

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: England wide.

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract opportunity is split into two lots/contracts. Bidders may bid for one or both of the lots and must clearly indicate in their tender responses which lot(s) they are bidding for. ACE is seeking a suitably qualified service provider or a consortium of service providers to provide the following services :Lot 1 — On-line Environmental Resource: The provision and hosting of an on-line environmental resource for ACE’s Grant Holders which includes a carbon calculator tailored to the arts and cultural sub-sectors, reporting tools and facilities for uploading documents. The service provider must also provide a help-desk service to resolve user issues. The estimated value of Lot 1 services is between 80 000 GBP to 100 000 GBP including VAT and expenses over its entire term including the extension period. Lot 2 – Support Services: A suite of support services to champion and develop the sustainability of the Arts and Cultural sector. This may include some or all of the following: support through workshops, webinars, case studies, guides, one to one sessions; facilitating networking; leadership-support; evaluation; auditing; training; advice and advocacy. The estimated value of Lot 2 services is between 700 000 GBP to 1 100 000 GBP including VAT and expenses over its entire term including the extension period.

Further details about ACE’s requirements can be found in the ITT available at https://www.delta-esourcing.com/respond/473MUZKJY9 You will need to register with Delta E-Sourcing to download the ITT and submit a tender response.

II.1.6)Common procurement vocabulary (CPV)

90710000, 80540000, 72260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value of Lot 1 services is between 80 000 GBP to 100 000 GBP including VAT and expenses over its entire term including the extension period (46 months in total). The estimated value of Lot 2 services is between 700 000 GBP to 1 100 000 GBP including VAT and expenses over its entire term including the extension period (46 months in total).
Estimated value excluding VAT:
Range: between 650 000 and 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial term of both contracts is 39 months. ACE reserves the right to either or both contracts by an additional 7 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 39 (from the award of the contract)

Information about lots

Lot No: 1Lot title: On-line Environmental Resource

1)Short description

ACE requires a service provider or a consortium of service providers to provide and host an on-line service for ACE’s Grant Holders which includes a carbon calculator tailored to the arts and cultural sub-sectors, reporting tools and facilities for uploading documents. The service provider must also provide a help-desk service to resolve user issues.

2)Common procurement vocabulary (CPV)

90710000, 80540000, 72260000

3)Quantity or scope

The estimated value of Lot 1 services is between 80 000 GBP to 100 000 GBP including VAT and expenses over its entire term including the extension period (the total term is 46 months).
Estimated value excluding VAT:
Range: between 66 666 and 83 333 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Support Services

1)Short description

ACE is seeking a suitably qualified service provider or a consortium of service providers to provide the following services for Lot 2 — a suite of support services to champion and develop the sustainability of the Arts and Cultural sector. This may include some or all of the following: support through workshops, webinars, case studies, guides, one to one sessions; facilitating networking; leadership-support; evaluation; auditing; training; advice and advocacy.

2)Common procurement vocabulary (CPV)

90710000, 80540000, 72260000

3)Quantity or scope

The estimated value of Lot 2 services is between 700 000 GBP to 1 100 000 GBP including VAT and expenses over its entire term including the extension period (in total this is 46 months).
Estimated value excluding VAT:
Range: between 583 333 and 833 333 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting Authority reserves the right to require a successful consortium to form a single entity. The Contracting Authority will require the lead partner to be responsible for completing the contract on behalf of the consortium and enter into a contract with the Contracting Authority. Other consortium members will be required to enter into back to back subcontracts with consortium members.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: (1) Bidders are required to have adequate financial standing to perform the services without putting the Authority at risk. The financial ability of bidders will be assessed before their tender is evaluated as follows: In order for us to carry out this assessment please provide copies of your last two year’s audited accounts and annual reports to include: — Balance Sheet — Profit and Loss Account and Cost of Sales- Full notes to the accounts- Director’s report/auditor’s report. If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:- Balance Sheet- Profit and Loss Statement. If you are unable to submit the information requested above for the most recent financial year because such information is not yet audited, please submit management accounts for that period. If you rely on the accounts and other financial information of your parent company please submit the parent company guarantee in the form stated in Annex D of the ITT. Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition. (2) Bids that exceed 100 000 GBP (including VAT and expenses) for Lot 1 will be excluded from further consideration in the tender process. Bids that exceed 1 100 000 GBP (including VAT and expenses) for Lot 2 will be excluded from further consideration in the tender process.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
(1) Lot 1 — ACE requires bidders to have a minimum of three years experience in successfully delivering similar services (similar in terms of type, scale, value and complexity) and provide supporting evidence demonstrating this. Please provide contact details for your referees. Your referees should be prepared to speak to ACE to confirm the accuracy of the information provided. Lot 2 — ACE requires bidders to have a minimum of three years experience in successfully delivering services (similar in terms of type, scale, value and complexity) including experience of: (a) working with the Arts and Cultural Sector and experience of the key sector and sub-sector issues; (b) successfully delivering support and advice on environmental strategies; and (c) successfully delivering workshops, webinars, one to one sessions and on-line resources. You must provide supporting evidence demonstrating your experience. Please provide contact details for referees, who should be prepared to speak to ACE to confirm the accuracy of the information provided. (2) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ART011-0036

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

You must complete and submit your tender response/proposal electronically into the secure document exchange by the due date of Monday 24.11.2014 at 12:00 hrs.
To submit your response/proposal please follow the instructions below:
1. Complete your tender response/proposal.

2. Go to www.delta-esourcing.com and login using your user-name and password.

3. Click on the ‘Responses Manager’ tab and then click on the ‘Carbon Calculator and Environmental Strategy Support Services (ref: ART011-0036; access code: 473MUZKJY9)’ link https://www.delta-esourcing.com/respond/473MUZKJY9.

4. Click on the ‘Deposit Tenders Responses’ tab.
5. Click on ‘Browse’ and select the file that contains your tender response/proposal. Then click on ‘Submit’ to upload your tender response/proposal.

Previous notices related to this contract — PIN notice — https://www.delta-esourcing.com/tenders/UK-UK-London:-Environmental-impact-assessment-other-than-for-construction./8EH8FSWB38

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of Justice
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2014