Carbon Emissions Software

Carbon Emissions Software

EC0548 QMU Reducing carbon emissions via LCC.

UK-Edinburgh: software implementation services

2012/S 115-190470

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Billy Hislop
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316514380
E-mail: billy.hislop@ed.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Billy Hislop
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316514380
Internet address: https://in-tendhost.co.uk/edinburghuni/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Billy Hislop
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316514380
Internet address: http://www.in-tendhost.com/edinburghuni

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Billy Hislop
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316514380
Internet address: http://www.in-tendhost.com/edinburghuni

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EC0548 QMU Reducing carbon emissions via LCC.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Queen Margaret University is seeking Expressions of Interest from interested Suppliers for the development of a toolkit aimed at reducing carbon emissions from the existing Higher Education estate through the application of carbon reduction life cycle costing techniques. The Project is being co-ordinated by Queen Margaret University on behalf of the Association of University Directors of Estate. (AUDE) www.aude.ac.uk.

This project and tools will support the identification and implementation of all cost-effective solutions to improve energy efficiency, reduce energy consumption and associated energy and carbon costs. In addition the project will ensure that whole life costs are taken into account within the refurbishment decision making process, providing longer term reduced operational and maintenance costs. This project should also identify opportunities arising from changes in building use and maximising space efficiency, which are not traditionally captured under refurbishment or energy opportunity assessments.
The project will seek to build a sector specific toolkit that builds on existing work carried out throughout the sector, and encompass existing building modelling experience. There is a need to build this toolkit from scratch as existing building models are limited by their own intellectual property boundaries.
The project will result in a free resource for HE institutes – a toolkit to inform HEI asset management plans and allow estate managers to easily identify options for refurbishment priorities to reduce whole life energy costs and carbon emissions, and retrofit opportunities for reducing operating energy costs, as well as opportunities arising from changes of building use and maximising space efficiency.
Further information about the University is available at www.qmu.ac.uk.

Further information about the University is available at www.aude.ac.uk.

II.1.6)Common procurement vocabulary (CPV)

72263000, 72261000, 72230000, 72212900, 90713000, 71314300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This project and tools will support the identification and implementation of all cost-effective solutions to improve energy efficiency, reduce energy consumption and associated energy and carbon costs. In addition the project will ensure that whole life costs are taken into account within the refurbishment decision making process, providing longer term reduced operational and maintenance costs. This project should also identify opportunities arising from changes in building use and maximising space efficiency, which are not traditionally captured under refurbishment or energy opportunity assessments.
The project will seek to build a sector specific toolkit that builds on existing work carried out throughout the sector, and encompass existing building modelling experience. There is a need to build this toolkit from scratch as existing building models are limited by their own intellectual property boundaries. The project will, therefore, seek to capture lessons from the private sector, other parts of the public sector and overseas. It will complement and build upon the policy development around sustainable matters and provide practicable measures for the sector. The information required for input into the tool may also stimulate further investigation into areas not previously considered for potential improvement, and may work to promote internal accountability and responsibility for energy savings throughout the organisations.
The project will result in a free resource for HE institutes – a toolkit to inform HEI asset management plans and allow estate managers to easily identify options for refurbishment priorities to reduce whole life energy costs and carbon emissions, and retrofit opportunities for reducing operating energy costs, as well as opportunities arising from changes of building use and maximising space efficiency.
The deliverables form the project would include:-.
— A dedicated project website, containing reports and other findings from the project,
— A final report containing the detailed findings from the data analysis, including any quick wins,
— A best practice guide containing case studies of where energy and emission reductions have been successfully applied within refurbishment projects in the HE sector and lessons learned,
— A fully functional tool with a user finally interface and access to databases and relevant indices,
— A toolkit user guide,
— A workshop day aimed at University estate departments (and consultants).
It is anticipated that the project will be broken into 4 work stages, likely to comprise:
— Work Stage 1: Development of background datasets: on both building characteristics and energy efficiency measures, and associated life cycle cost information.
Indicative timescale: 4 months; indicative budget 40,000 pounds.
— Work Stage 2: Development of toolkit framework: Building of model and development of base case scenarios.
Indicative timescale: 5 months, indicative budget 60,000 pounds.
— Work Stage 3: Model outputs and Marginal Abatement Cost Curve development.
Indicative timescale: 2 months, indicative budget: 35,000 pounds.
— Work Stage 4: Pilot of Toolkit.
Indicative timescale: 4 months, indicative budget 15,000 pounds.
These work stages each have indicative budgets, as the availability of full budget commitment may dictate that we only partially progress the full work programme.
The requirement for Suppliers is to demonstrate that they are suitably qualified and have relevant experience to undertake one or all of the work stages associated with the development of this toolkit.
Estimated value excluding VAT:
Range: between 100 000 and 150 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

We will be looking for flexibility in terms of staged payments on agreed deliverables and will encourage an innovative payment options model.
Full details will be stated in the Invitation to Tender (ITT) documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with Queen Margaret University on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the list of mandatory requirements listed in technical capacity section (III.2.3).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Details are provided in the Pre Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Details are provided in the Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: Suppliers must meet minimum standards of economic and financial standing to take part in the competition.
Suppliers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation etc) that calls into question their financial / corporate standing, such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank where they are below that statutory audit threshold.) Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
Where information is available to the University of Edinburgh / Queen Margaret University that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(2) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
Details are provided in the Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required:
The requirement for Suppliers is to demonstrate that they are suitably qualified and have relevant experience to undertake one or all of the work stages associated with the development of this toolkit.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire (PQQ) and Corporate Social Responsibility (CSR) questionnaire will be issued to all interested suppliers. The purpose of these questionnaires is to assess applicants on their financial and economic standing and technical and professional ability.
All complete questionnaires will be assessed and ranked using the selection criteria listed in the PQQ / CSR document. Up to a maximum of the 10 highest ranked candidates who are able to demonstrate the required capability and experience will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EC0548
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

We welcome Consortia bids for this project, and details of any Consortia should be provided in your PQQ response.
The dates listed for issue of the ITT and the contract notice are estimated dates only.
Queen Margaret University is utilising the resources of the University Of Edinburgh Procurement Department to assist in this Tender process.
The University will administer the Pre-Qualification stage and the Invitation to Tender stage via our e-tendering system, Intend. Interested suppliers should register their interest via the following website https://in-tendhost.co.uk/edinburghuni/.

If you have not used the system before, please read the documents contained in the help section of the Intend website.
Please adhere to the submission details below.
1.1. The University of Edinburgh operates an e-Tendering system (Intend) which maintains all PQQ documents in a secure and confidential storage until the PQQ closing date / time has elapsed.
1.2. No members of the University of Edinburgh staff or the Intend system providers have access to the PQQ documents until the PQQ submission time and date has elapsed.
1.3. Following the closing date / time a formal opening process is used to open all PQQ submissions at the same time.
1.4. The University of Edinburgh shall not be liable for the loss, damage, destruction of files submitted via the ETS, howsoever caused. Corruption or unreadability of files submitted via the ETS may not be discovered by University of Edinburgh until after the PQQ closing time.
1.5. Immediately prior to submitting a PQQ response electronically, you MUST check the electronic files making up the PQQ response for viruses or other malware using current checking software, and shall remove all viruses, Trojans and other malware from the files.
1.6. Please note the following important points:
1.6.1. All late submissions may be rejected automatically
1.6.2. It is the Service Provider’s responsibility to ensure all documents are submitted before the closing date/time
1.6.3. Please allow a reasonable amount of time to upload and submit your PQQ documents. Lodgement of large electronic files may take time, so Tenderers should allow sufficient time to transmit the full PQQ response prior to the closing time. The speed with which PQQ submissions are made is dependent upon the file size of the document in question. The inclusion of graphics, logos, photographs etc. considerably increases the size of electronic files and should be included only where essential. Electronic signatures are not required where PQQs are submitted electronically. The University of Edinburgh Strongly advise that you do not leave your PQQ Submission Until The Last Minute
1.6.4. The maximum single file size = 20 Mb (The system will not upload / submit files larger than this size)
1.7. The only permitted methods for Tender submissions are by:
1.7.1. Electronic Tender submission via the Intend system (https://in-tendhost.co.uk/edinburghuni/). Once logged into the site, Service Providers can download the PQQ details from a secure and confidential e-Tender site. Service Providers will be able to upload their offer details back into the site. No other parties can view your documents, apart from The University of Edinburgh, Queen Margaret University and associated Consultant following the official closing time and date.

System support is available from:
E-Mail: support@in-tend.com

Tel: +44 (0)844 272 8810.
1.8. Any submissions made through correspondence or e-mail will be rejected and the PQQ submission disqualified.
1.9. Failure to comply with the above will result in the PQQ submission being rejected.
1.10. All responses shall be in Microsoft Word 2000 or compatible format via the electronic Tendering system. PDF is acceptable
(SC Ref:226354).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day Standstill Period after notification to unsuccessful applicants of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.6.2012