Card Acquiring Services Tender

Tenderers will be expected to provide real-time authorisation of card transactions, receive files of card payments collected and provide settlement direct to the Council’s nominated bank accounts.

United Kingdom-Bracknell: Financial transaction processing and clearing-house services

2014/S 202-357681

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bracknell Forest Borough Council
Easthampstead House, Town Square
For the attention of: Paul Webber
RG12 1AQ Bracknell
UNITED KINGDOM
Telephone: +44 1344352069
E-mail: paul.webber@bracknell-forest.gov.uk

Internet address(es):

General address of the contracting authority: www.bracknell-forest.gov.uk

Electronic access to information: www.businessportal.southeastiep.gov.uk

Further information can be obtained from: South East Business Portal
Internet address: www.businessportal.southeastiep.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South East Business Portal
Internet address: www.businessportal.southeastiep.gov.uk

Tenders or requests to participate must be sent to: South East Business Portal
Internet address: www.businessportal.southeastiep.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Hill Park Trust Ltd
265656
South Hill Park, Ringmead
RG12 7PA Bracknell
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Card Acquiring Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Card payments are currently collected at a number of leisure centres and other Bracknell Forest Council locations. Payments are made via the internet, by telephone and face to face.
Tenderers will be expected to provide real-time authorisation of card transactions, receive files of card payments collected and provide settlement direct to the Council’s nominated bank accounts.
The Council already has in place the relevant software/hardware to enable the collection of card payments.
Card Acquiring Services only are required — payment service providers and software/hardware suppliers should not respond to this notice.
Tenderers may submit pricing based on blended/all-inclusive tariffs and/or Interchange Plus.
The contract will be with Bracknell Forest Borough Council, but the Council may extend the rates agreed to South Hill Park Trust who would contract directly with the successful supplier.

Please note, the Invitation to Tender documents must be downloaded directly from the South East Business Portalwww.businessportal.southeastiep.gov.uk

Organisations must register their interest on the South East Business Portal in order to be kept informed of any changes or notifications regarding this tender process. The council will not be held responsible for not informing any organisation who has not officially registered their interest on this site. Please note, this site is free of charge to register.

II.1.6)Common procurement vocabulary (CPV)

66172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract will be for a 5 year period with the option to extend it for a further 2 years (5 + 1 + 1).
Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract will be for a 5 year period with the option to extend it for a further 2 years (5 + 1 + 1).
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See invitation to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See invitation to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See invitation to tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See invitation to tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender documents.
Minimum level(s) of standards possibly required: See invitation to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See invitation to tender documents.
Minimum level(s) of standards possibly required:
See invitation to tender documents.

III.2.4)Information about reserved contracts

The contract is restricted to sheltered workshops

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Tenderers must be authorised to provide card acquiring services in the United Kingdom. The Council may seek documentary evidence of appropriate Financial Conduct Authority/Prudential Regulation Authority or equivalent registration during the evaluation process.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.11.2013 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.12.2014 – 12:00

Place:

Bracknell Forest Borough Council offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised staff of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: October 2021.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.10.2014