Cardiff Council Electrical Testing Framework 2018

Cardiff Council Electrical Testing Framework 2018

This procurement is for electrical testing (and in some cases will include minor remedial works).

United Kingdom-Cardiff: Electrical contacts

2018/S 092-208973

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW
United Kingdom
Telephone: +44 2920873701
NUTS code: UKL22
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Framework for Electrical Testing 2018/2019

Reference number: ERFX1004582

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This procurement is for electrical testing (and in some cases will include minor remedial works); and the installation or replacement of some smoke alarms to domestic properties (smoke alarm replacement will be at the time of testing).

It should be noted that the Council has a Framework Agreement under which it generally sources such work. However, the work included in this procurement is additional work which is required to be delivered by 31.12.2019; and in order to meet this requirement the Council has taken the decision to procure this programme outside of the aforementioned framework.

Dwellings will vary in age and condition and the Contractor must make due allowance for this.

II.1.5)Estimated total value

Value excluding VAT: 1 187 600.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:


II.2.4)Description of the procurement:

— the Works generally involve Electrical Testing (and in some cases will include minor remedial works in relation to C1 and C2 classification coded works); along with installation / replacement of some smoke alarms to Domestic Properties (smoke alarm replacement will be at the time of testing),

— primarily, standard working hours on site will be Monday to Thursday 8:00 to 16:30 and Friday 8:00 to 15:30 . Occasionally, Contractors may be required to vary the hours on site to accommodate the needs of the Contract Officer. Any variation to these hours shall be by agreement with the Contract Officer (no additional payments will be considered for any altered work patterns),

— it is anticipated that the Works will commence November 2018 and must be completed by 31.12.2019 (please note that if selected to be invited to tender, bidder’s will be required to submit a delivery plan clearly setting out how they will ensure that required timescales are met. If access is gained to all properties the average number of tests to be carried out each month would be 240),

— in general, the Works required will be within occupied dwellings. The Contractor is expected to observe due consideration at all times for the safety, well-being and reasonable convenience of the Authorised tenant / residents during the course of the Works,

— it is the Contractor’s responsibility to gain access to the property,

— it should be noted that gaining access could be problematic in some properties. Should the Contractors be unable to gain access, and therefore not complete the works, then the Council will not expect to be invoiced for work at that property,

— the Contractor will be expected to arrange access by letter and pre-arranged appointments,

— the Contractor shall have a written, record and a verifiable process in place to obtain access to the dwellings, and reasons for failure to obtain access in each and every case; and these difficult to access dwellings will be reported monthly to the Councils Contract Administrator for further investigation / action,

— the works will not be considered complete unless a fully completed and signed electrical testing certificate accompanies the application for payment,

— such applications should be submitted continuously and regularly over the contract period in line with the Contractor’s operational delivery plan,

— the Council will not process a payment for failure to obtain access or presentation of the required certification,

— it should be noted that the Council will issue the orders in batches, and expects the delivery plan to be adhered to. Failure to comply with this requirement may result in the Council not issuing further orders,

— batches will be issued following certification expiry order, i.e. oldest (2008) to youngest (2018).

The Council has concluded that its requirements are best achieved by splitting the works into two districts (District 1 — North East and District 2 — South West); and will be appointing 2 Contractors to deliver these works (1 for each District).

An indication of the likely volumes are provided in the PQQ documents.

Please note that if selected to be invited to tender bidders will be required to submit a bid for both Districts; however, the Council will limit the award to one district for successful contractors.

Bidders will be required to rank their preferred Districts 1st or 2nd.

Account will be taken of this preference in determining the District successful Contractor’s will be appointed to. The highest ranked tender will be appointed their preferred District, the next highest ranked tender will be appointed their preferred District unless it has already been allocated to the ranked 1 tender; and in which case the 2nd preference District will be allocated.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 187 600.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2018
End: 31/12/2019
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/06/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

May be a requirement to procure this scheme in the future.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

We reserve the right to appoint a replacement contractor in the event of one of the contractors initially being appointed withdrawing.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

— will be included within the Invitation to Tender.

(WA Ref:81738).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW
United Kingdom
Telephone: +44 2920873732Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: