Cardiff University Film Production Framework

Event Recording – Lot No: 1. This Lot is concerned with the recording (video and/or audio) of events that may take place both on and off-campus.

United Kingdom-Cardiff: Information film production

2020/S 014-028570

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cardiff University
Postal address: Procurement Services, McKenzie House, 30-36 Newport Road
Town: Cardiff
NUTS code: UKL
Postal code: CF24 0DE
Country: United Kingdom
E-mail: buyline@cardiff.ac.uk
Telephone: +44 2920879648

Internet address(es):Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Film Production Framework

Reference number: CU.333.TH

II.1.2)Main CPV code

92111250

II.1.3)Type of contract

Services

II.1.4)Short description:

This will be a framework agreement, restricted to Cardiff University use.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Creative Production

Lot No: 2

II.2.2)Additional CPV code(s)

92111250

II.2.3)Place of performance

NUTS code: UKL22

II.2.4)Description of the procurement:

This lot includes any film or rich media that relates to the University in general and/or communicates ideas and themes specific to its courses, facilities, research activity or business engagement. These videos will vary in terms of their requirements, some of which will require straightforward approach and some which will be large scale creative productions. These projects may require specific skills and approaches such as 360-degree filming, animation/motion graphics or aerial photography.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Scenarios / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 12-month extensions subject to agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Event Recording

Lot No: 1

II.2.2)Additional CPV code(s)

92111250

II.2.3)Place of performance

NUTS code: UKL22

II.2.4)Description of the procurement:

This lot is concerned with the recording (video and/or audio) of events that may take place both on and off-campus.

Frequently these will be keynote address or several addresses themed around a subject. The intention is to showcase the event itself as well as key guests and speakers where relevant. It may also include academic and research events that can run for multiple days and involve multiple speakers. Producers may be required to collaborate with either in-house or 3rd-party A/V teams in order to successfully record these events.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 x 12-month extensions available.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Animation and Motion Graphics

Lot No: 3

II.2.2)Additional CPV code(s)

92111250

II.2.3)Place of performance

NUTS code: UKL22

II.2.4)Description of the procurement:

The university frequently needs to communicates ideas, concepts and initiatives that have little or no tangible, filmable component. In these situations, we often commission animation/motion graphics projects. The university recognises that high-quality animation skills are required for these projects.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Scenarios / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 x 12-month extensions subject to agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 6

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/02/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/02/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=99048.

(WA Ref:99048)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/01/2020