Care and Support Services within Extra Care Schemes

Care and Support Services within Extra Care Schemes – Staffordshire

5 Lots. Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

United Kingdom-Stafford: Social work and related services

2018/S 149-341668

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
Staffordshire Place 2
Stafford
ST16 2DH
United Kingdom
Contact person: Sarah Lynn
E-mail: sarah.lynn@staffordshire.gov.uk
NUTS code: UKG24

Internet address(es):Main address: http://www.staffordshire.gov.uk/business/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.proactisplaza.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.proactisplaza.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Care and Support Services within Extra Care Schemes

Reference number: IA1354

II.1.2)Main CPV code

85300000

II.1.3)Type of contract

Services

II.1.4)Short description:

Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

People who live in Extra Care Housing Schemes have their own self-contained homes, with their own front door and a legal right to occupy the property.

Each of the Extra Care Schemes within the scope of the Framework is purpose built. It is a popular housing choice among older people because the care provision available can sometimes provide an alternative to a care home.

This Framework is for the delivery of care and support to individuals within Extra Care schemes in Staffordshire with an assessed social care need.

II.1.5)Estimated total value

Value excluding VAT: 10 258 492.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2)Description

II.2.1)Title:

Jubilee Court Extra Care Scheme

Lot No: 1

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire

II.2.4)Description of the procurement:

Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

People who live in Extra Care Housing Schemes have their own self-contained homes, with their own front door and a legal right to occupy the property.

This Framework is for the delivery of care and support to individuals within Extra Care schemes in Staffordshire with an assessed social care need.

The Council will be appointing multiple Suppliers to provide various Call off Contracts under a Framework Agreement for Care and Support within Extra Care Schemes.

The following Lot structure will apply:

Lot 1: Jubilee Court — One Supplier to be awarded;

Lot 2: MacGregor Tithe — One Supplier to be awarded;

Lot 3: Mill Rise — One Supplier to be awarded;

Lot 4: Chestnut Grange — One Supplier to be awarded;

Lot 5: Framework for Care and Support Services for Extra Care Schemes within North Staffordshire — Unrestricted number of Suppliers to be awarded;

Lot 6: Framework for Care and Support Services for Extra Care Schemes within South Staffordshire — Unrestricted number of Suppliers to be awarded.

A Supplier event will be held on Tuesday 14th August in the White Room, County Buildings, Stafford, ST16 2LH at 09:30 am – 12:30 pm.

The event will include a brief presentation from the Commissioners and Commercial Team.

Due to the capacity of the room and the high interest in this service, spaces at the event are limited to only 2 people per organisation, if you would like to attend please register an interest in opportunity IA1354 on the Procurement portal

https://supplierlive.proactisp2p.com/Account/Login and raise a dialogue requesting a space at the event with the name, job title and organisation name of the person attending

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 947 872.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2023

This contract is subject to renewal: yes

Description of renewals:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

MacGregor Tithe Extra Care Scheme

Lot No: 2

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire

II.2.4)Description of the procurement:

Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

People who live in Extra Care Housing Schemes have their own self-contained homes, with their own front door and a legal right to occupy the property.

This Framework is for the delivery of care and support to individuals within Extra Care schemes in Staffordshire with an assessed social care need.

The Council will be appointing multiple Suppliers to provide various Call off Contracts under a Framework Agreement for Care and Support within Extra Care Schemes.

The following Lot structure will apply:

Lot 1: Jubilee Court — One Supplier to be awarded;

Lot 2: MacGregor Tithe — One Supplier to be awarded;

Lot 3: Mill Rise — One Supplier to be awarded;

Lot 4: Chestnut Grange — One Supplier to be awarded;

Lot 5: Framework for Care and Support Services for Extra Care Schemes within North Staffordshire — Unrestricted number of Suppliers to be awarded;

Lot 6: Framework for Care and Support Services for Extra Care Schemes within South Staffordshire — Unrestricted number of Suppliers to be awarded.

A Supplier event will be held on Tuesday 14th August in the White Room, County Buildings, Stafford, ST16 2LH at 09:30 am – 12:30 pm.

The event will include a brief presentation from the Commissioners and Commercial Team.

https://supplierlive.proactisp2p.com/Account/Login and raise a dialogue requesting a space at the event with the name, job title and organisation name of the person attending

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 417 164.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2023

This contract is subject to renewal: yes

Description of renewals:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Mill Rise Extra Care Scheme

Lot No: 3

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire

II.2.4)Description of the procurement:

Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

People who live in Extra Care Housing Schemes have their own self-contained homes, with their own front door and a legal right to occupy the property.

This Framework is for the delivery of care and support to individuals within Extra Care schemes in Staffordshire with an assessed social care need.

The Council will be appointing multiple Suppliers to provide various Call off Contracts under a Framework Agreement for Care and Support within Extra Care Schemes.

The following Lot structure will apply:

Lot 1: Jubilee Court — One Supplier to be awarded;

Lot 2: MacGregor Tithe — One Supplier to be awarded;

Lot 3: Mill Rise — One Supplier to be awarded;

Lot 4: Chestnut Grange — One Supplier to be awarded;

Lot 5: Framework for Care and Support Services for Extra Care Schemes within North Staffordshire — Unrestricted number of Suppliers to be awarded;

Lot 6: Framework for Care and Support Services for Extra Care Schemes within South Staffordshire — Unrestricted number of Suppliers to be awarded;

A Supplier event will be held on Tuesday 14th August in the White Room, County Buildings, Stafford, ST16 2LH at 09:30 am – 12:30 pm.

The event will include a brief presentation from the Commissioners and Commercial Team.

https://supplierlive.proactisp2p.com/Account/Login and raise a dialogue requesting a space at the event with the name, job title and organisation name of the person attending

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 053 456.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2023

This contract is subject to renewal: yes

Description of renewals:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Chestnut Grange Extra Care Scheme

Lot No: 4

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire

II.2.4)Description of the procurement:

Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

People who live in Extra Care Housing Schemes have their own self-contained homes, with their own front door and a legal right to occupy the property.

This Framework is for the delivery of care and support to individuals within Extra Care schemes in Staffordshire with an assessed social care need.

The Council will be appointing multiple Suppliers to provide various Call off Contracts under a Framework Agreement for Care and Support within Extra Care Schemes.

The following Lot structure will apply:

Lot 1: Jubilee Court — One Supplier to be awarded;

Lot 2: MacGregor Tithe — One Supplier to be awarded;

Lot 3: Mill Rise — One Supplier to be awarded;

Lot 4: Chestnut Grange — One Supplier to be awarded;

Lot 5: Framework for Care and Support Services for Extra Care Schemes within North Staffordshire — Unrestricted number of Suppliers to be awarded;

Lot 6: Framework for Care and Support Services for Extra Care Schemes within South Staffordshire — Unrestricted number of Suppliers to be awarded.

A Supplier event will be held on Tuesday 14th August in the White Room, County Buildings, Stafford, ST16 2LH at 09:30 am – 12:30 pm.

The event will include a brief presentation from the Commissioners and Commercial Team.

https://supplierlive.proactisp2p.com/Account/Login and raise a dialogue requesting a space at the event with the name, job title and organisation name of the person attending

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2023

This contract is subject to renewal: yes

Description of renewals:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Framework for Care and Support Services for Extra Care Schemes within North Staffordshire

Lot No: 5

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire

II.2.4)Description of the procurement:

Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

People who live in Extra Care Housing Schemes have their own self-contained homes, with their own front door and a legal right to occupy the property.

This Framework is for the delivery of care and support to individuals within Extra Care schemes in Staffordshire with an assessed social care need.

The Council will be appointing multiple Suppliers to provide various Call off Contracts under a Framework Agreement for Care and Support within Extra Care Schemes.

The following Lot structure will apply:

Lot 1: Jubilee Court — One Supplier to be awarded;

Lot 2: MacGregor Tithe — One Supplier to be awarded;

Lot 3: Mill Rise — One Supplier to be awarded;

Lot 4: Chestnut Grange — One Supplier to be awarded;

Lot 5: Framework for Care and Support Services for Extra Care Schemes within North Staffordshire — Unrestricted number of Suppliers to be awarded;

Lot 6: Framework for Care and Support Services for Extra Care Schemes within South Staffordshire — Unrestricted number of Suppliers to be awarded.

A Supplier event will be held on Tuesday 14th August in the White Room, County Buildings, Stafford, ST16 2LH at 09:30 am – 12:30 pm.

The event will include a brief presentation from the Commissioners and Commercial Team.

https://supplierlive.proactisp2p.com/Account/Login and raise a dialogue requesting a space at the event with the name, job title and organisation name of the person attending

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2023

This contract is subject to renewal: yes

Description of renewals:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Delivery of Care and Support within Extra Care Schemes for South Staffordshire

Lot No: 6

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire

II.2.4)Description of the procurement:

Extra Care Housing is housing designed with the needs of frailer older people in mind whom may have a requirement for varying levels of care and support to be available on site.

People who live in Extra Care Housing Schemes have their own self-contained homes, with their own front door and a legal right to occupy the property.

This Framework is for the delivery of care and support to individuals within Extra Care schemes in Staffordshire with an assessed social care need.

The Council will be appointing multiple Suppliers to provide various Call off Contracts under a Framework Agreement for Care and Support within Extra Care Schemes.

The following Lot structure will apply:

Lot 1: Jubilee Court — One Supplier to be awarded;

Lot 2: MacGregor Tithe — One Supplier to be awarded;

Lot 3: Mill Rise — One Supplier to be awarded;

Lot 4: Chestnut Grange — One Supplier to be awarded;

Lot 5: Framework for Care and Support Services for Extra Care Schemes within North Staffordshire — Unrestricted number of Suppliers to be awarded;

Lot 6: Framework for Care and Support Services for Extra Care Schemes within South Staffordshire — Unrestricted number of Suppliers to be awarded.

A Supplier event will be held on Tuesday 14th August in the White Room, County Buildings, Stafford, ST16 2LH at 09:30 am – 12:30 pm.

The event will include a brief presentation from the Commissioners and Commercial Team.

https://supplierlive.proactisp2p.com/Account/Login and raise a dialogue requesting a space at the event with the name, job title and organisation name of the person attending

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 440 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2023

This contract is subject to renewal: yes

Description of renewals:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Agreement term will be from 1.4.2019 to 31.3.2021 with an additional option to extend by 2 x 12 months from 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/09/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/09/2018

Local time: 12:00

Place:

SCC Offices

Information about authorised persons and opening procedure:

Attendance is limited to Authorities staff

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

18 months

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
Stafford
ST16 2DH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Staffordshire County Council
Stafford
ST16 2DH
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender, and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either b award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/08/2018