Care Home Support and Support at Home Tender

Care Home Support and Support at Home Tender

Provide Care Home Support, Support at Home, Support to Aid Hospital Discharge and Avoid Admissions and Prevention Service.

United Kingdom-Peterborough: Health and social work services

2020/S 006-008732

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Peterborough City Council
Postal address: Sand Martin House, Fletton Quays
Town: Peterborough
NUTS code: UKH11
Postal code: PE28TY
Country: United Kingdom
Contact person: Ewa Klimek
E-mail: ewa.klimek@peterborough.gov.uk
Telephone: +44 1733384646

I.1)Name and addresses

Official name: Cambridgeshire County Council
Postal address: Shire Hall, Castle Hill
Town: Cambridge
NUTS code: UKH12
Postal code: CB3 0AP
Country: United Kingdom
Contact person: Ewa Klimek
E-mail: ewa.klimek@peterborough.gov.uk
Telephone: +44 1733384646
Internet address(es):Main address: https://www.cambridgeshire.gov.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Care Home Support, Support at Home, Support to Aid Hospital Discharge and Avoid Admissions and Prevention Service

Reference number: https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The authority is issuing this invitation to tender (‘ITT’) in connection with the procurement described in the advertisement placed in the Official Journal of the European Union with reference number 2019/S 135-332421.

The procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised and all interested organisations/consortium can bid. This ITT provides further details of the proposal and process for submitting bids.

This procurement is for the provision of early intervention and prevention services to enable people to be effectively and efficiently discharged from hospital and positively impact DTOCs as well as admissions avoidance initiatives and to respond to demand peaks in the health and care system, e.g. winter pressures.

II.1.5)Estimated total value

Value excluding VAT: 7 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Care Home Support

Lot No: Lot 1

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKH11
NUTS code: UKH12

II.2.4)Description of the procurement:

The service will aim to assist with the timely discharge of patients from acute hospitals to residential care homes. ?

The trusted assessor will seek to ?:

— reduce time from patient becoming medically fit for discharge to arriving at care homes; (Links to high impact change model for — managing transfers of care – HICHM 1),

— improve communication between hospital and care homes to aid timely discharge,

— assist care home managers with assessment process (Links to HICM 3 and 6 – multi disciplinary, multi agency discharge teams and trusted assessors),

— provide liaison where there is a potential change of needs,

— reduce the need for care home manager to visit hospital,

— if possible leverage working together on this project to encourage wider working together between independent sector providers.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %
Cost criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %

II.2.6)Estimated value

Value excluding VAT: 1 050 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further period of up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Support at Home

Lot No: Lot 2

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKH11
NUTS code: UKH12

II.2.4)Description of the procurement:

The service will aim to assist with support at home for older adults who have been discharged from hospital, with a view to re-establishing their independence.

The support at home services will seek to:

— provide free support to people who have been unwell (aged 60+) to continue to live independently at home by providing support and contact (Monday to Friday), either by a personal visit or telephone call, to provide a sense of security and well-being,

— provide longer-term support depending on the service user’s need, assessed by professionals,

— contribute to the prevention of unnecessary hospital re-admissions by enabling individuals to remain safe and independent at home,

— improve signposting to statutory and voluntary agencies,

— support frequent hospital attendees to access services more appropriate to need.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %
Cost criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %

II.2.6)Estimated value

Value excluding VAT: 3 875 149.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further period of up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Support to Aid Hospital Discharge or Avoid Admissions

Lot No: Lot 3

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKH11
NUTS code: UKH12

II.2.4)Description of the procurement:

The services will aim to refer patients from A&E to community support, thus avoiding hospital admissions. In addition, the services will assist with support at home for older adults who have been recently discharged from hospital, with a view to re-establishing their independence.?

The service aims to:

— reduce preventable admissions and readmissions through prevention and early intervention,

— assist discharge from acute hospitals?,

— provide rapid return to community settings,

— support independence and an ‘enabling philosophy’,

— improve signposting to statutory and voluntary agencies,

— support frequent hospital attendees to access services more appropriate to need,

— contribute to the prevention of frequent attendances (High volume users).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %
Cost criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %

II.2.6)Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further period of up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Sensory Services

Lot No: Lot 4

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKH11
NUTS code: UKH12

II.2.4)Description of the procurement:

The sensory services will provide support for adults (i.e. those aged 18 and over) with sensory impairment, including profound hearing loss, who are resident in the local authority areas of Cambridgeshire and Peterborough. ?

The objective of this service is:?

— to maintain service user’s independence and stay living at home or within their family and prevent as far as possible the escalation of care or support needs. To prevent the occurrence of acquired sensory impairment,

— to apply the principles of: shared decision making with adults requiring support and their family or carers; interagency working and effective collaborations with clear communications, referral processes and data sharing that informs practice and service delivery,

— to improve, innovate and evidence the impact and effectiveness of this support service throughout the life of this contract,

— to develop and maintain the service provision within the [THRIVE framework]. This will ensure a needs based adult preventative service that is part of a whole system approach working toward improving the well-being, health, resilience and confidence of adults requiring support. ?

II.2.5)Award criteria

Criteria below
Quality criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %
Cost criterion – Name: As per ITT document in the following link https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/31646 / Weighting: 100 %

II.2.6)Estimated value

Value excluding VAT: 2 026 080.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further period of up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to Appendix 1: specification(s) and Appendix 2: contract T’s and C’s of the ITT as well as call-off terms and conditions Schedule 5 to framework agreement final.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 100
In the case of framework agreements, provide justification for any duration exceeding 4 years:

An agreement between Cambridgeshire County Council, Peterborough Council and various service providers which is set up in accordance with the Light Touch Regime set out under regulations 74 – 76 of the Public Contracts Regulations 2015

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 135-332421

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/06/2024
Local time: 05:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/06/2024
Local time: 05:00
Information about authorised persons and opening procedure:

The Council would give any economic operator, once a year throughout the entire period of validity of the pseudo framework, the possibility of requesting to participate in the system and that the pseudo framework shall remain open throughout the period of validity of the framework to any economic operator which satisfies the selection criteria.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This pseudo framework procurement will divided into 2 stages:

Stage 1: (quality submission) based on general service specification;

Stage 2: (price submission) based on detailed service specification?.

The authority is seeking to achieve multi-supplier pseudo framework for use by the authority and other authorities.

The submission process will be opened throughout the length of this agreement and reviewed by an evaluation panel during the assigned time period. This means that this pseudo framework will be opened once a year for new providers to apply and join.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Peterborough City Council
Postal address: Sand Martin House
Town: Peterborough
Postal code: PE28TY
Country: United Kingdom
E-mail: ewa.klimek@peterborough.gov.uk
Telephone: +44 1733384646Internet address: https://www.peterborough.gov.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As stated in the procurement documents.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/01/2020