Carpet, Upholstery and Curtain Cleaning Services

Carpet, Upholstery and Curtain Cleaning Services

There is a requirement for specialist cleaning services for carpets upholstery and curtains for student accommodation.

UK-Birmingham: Accommodation cleaning services

2013/S 025-038729

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Edgbaston
Contact point(s): University of Birmingham
For the attention of: Jane Colbourne
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214145957
E-mail: procurement@bham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham

Electronic access to information: https://in-tendhost.co.uk/universityofbirmingham

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofbirmingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Carpet, Upholstery and Curtain Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

There is a requirement for specialist cleaning services for carpets upholstery and curtains for student accommodation. The services will mainly be required in the summer vacations at student residences and a priority will be a quick turn round service as rooms are used for conferencing at these times. Emergency provision may be required for example when there is a spillage that needs treating prior to an event. Contractors must be capable of cleaning and removing stains from all types of carpet and other floorings, all types of upholstery and other soft furnishings and all types of curtains and blinds.
II.1.6)Common procurement vocabulary (CPV)

90911100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There is a requirement for specialist cleaning services for carpets upholstery and curtains for student accommodation and occasionally for other areas of the University. Suppliers must be capable of providing all of these services. The services will mainly be required in the summer vacations at student residences and a priority will be a quick turn round service as rooms are used for conferencing at these times. Services will also be required at Student Accommodation and possibly other areas of the University such as the Conference Park on an ad hoc basis throughout the year. Emergency provision may be required for example when there is a spillage that needs treating prior to an event. Treatments required may include day to day soiling, flood damage, bacterial contamination, bodily fluids, toilet overflows and other hazards and contaminations. Contractors must be capable of cleaning and removing stains from all types of carpet and other floorings, all types of upholstery and other soft furnishings and all types of curtains and blinds. Current spend is estimated at 150000 GBP per year.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited Company, joint and several liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Appropriate statement from bankers. Presentation of the undertaking’s balance sheet or extracts from balance sheets. Statements of the provider’s overall turnover and the turnover in respect of the services to which the contract relates for the three previous financial years. List principal services provided in the past three years, with sums, dates and recipients, public or private, involved.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Contractors must belong to the British Institute of Cleaning Services, the Cleaning Support Services Association or similar organization
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FRAM222/13.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.3.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

not applicable
UNITED KINGDOM

Body responsible for mediation procedures

not applicable
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

not applicable
UNITED KINGDOM

VI.5)Date of dispatch of this notice:1.2.2013