Carriageway resurfacing works

UK-Blackwood: carriageway resurfacing works

Term Service Contract for Carriageway Re-Surfacing – 2012/15

2012/S 10-014976

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Pontllanfraith Council Offices, Pontllanfraith
Contact point(s): Caerphilly County Borough Council
For the attention of: Mr Kevin Kinsey
NP12 2YW Blackwood
UNITED KINGDOM
Telephone: +44 1495235055
E-mail: kinsek@caerphilly.gov.uk
Fax: +44 1495235260

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Term Service Contract for Carriageway Re-Surfacing – 2012/15.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: The County Borough of Caerphilly.
NUTS code UKL15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Carriageway resurfacing works at various separate locations in the County Borough including planing, inlay/overlay of existing highways with thin wearing course systems and asphalt concrete surface course material, road markings and all other advance preparation works and traffic safety and management measures. The works will be issued in the form of task orders.
The award of contract to the single operator will be a two stage process based on the most economically advantageous tender. The first stage will be based on selection criteria and is designed to provide the Authority with details to ensure that operators who tender for this term contract are competent to undertake the delivery of carriage way resurfacing works within the geographical boundaries of Caerphilly County Borough Council. The second stage will be based on 50 % price and 50 % quality evaluation as outlined within the notice and further information to support the evaluation methodology complete with the scoring guidance will be detailed within the ITT documentation.
For the avoidance of doubt in order to proceed to the second stage of the evaluation process (price and quality evaluation) operators will need to satisfy the Authority in terms of the areas identified under the selection criteria, namely economic financial standing, technical capability and capacity & relevant experience. Operators must pass all pass/fail questions outlined within the ITT. If an operator fails any one of the pass/fail questions then they will not proceed through to the second stage of the procurement process.
This contract will only be awarded to one single operator.
Community Benefits apply to this contract, Further details: The organisation is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, the requirement to do so will be contract condition and will be scored as a non core requirement with a score of 0 % being attributed. The successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project. As part of your tender response, you are required to submit a Method Statement in the form of a Community Benefits Plan setting out how you will deliver ‘Community Benefits’ through the contract. The Plan should include targets (including anticipated numbers) and strategy for achieving the intended outcomes. You should be confident that you can commit to your Community Benefits Plan, which will be included in the form of specific terms and conditions at contract award within Appendix 3. At award of contract, the successful contractor will be expected to work with the contract manager to maximise the community benefits delivered through the contract. The Contractor shall keep the Community Benefits Plan under review throughout the contract and modify it as appropriate to better achieve the community benefits it seeks to achieve. Modifications to the Community Benefits Plan are discussed with the Employer and Project Manager and submitted to the Project Manager for acceptance. A reason for not accepting a modification is that it is not reasonable in the light of the then current circumstances and the commitments contained in the current Community Benefits Plan (before the proposed modification) or the community benefits it seeks to achieve. The Authority intends that the above requirements should fulfill and be compatible with all applicable EU obligations relating to equality, non-discrimination, openness and transparency, and these requirements are to be read and construed in such a manner. To supplement the Community Benefits Plan, tenderers are to identify the sub-contractors and suppliers they propose to use for the delivery of the works.
II.1.6)Common procurement vocabulary (CPV)

45233223

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Carriageway resurfacing works at various separate locations in the County Borough including planing, inlay/overlay of existing highways with thin wearing course systems and asphalt concrete surface course material, road markings and all other advance preparation works and traffic safety and management measures. The works will be issued in the form of task orders.
This contract will only be awarded to one single operator.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 2.4.2012. Completion 27.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Conditions of Contract Core Clause 50, 51, 52 and additional clause Z5.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Tender Documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Work will be issued utilising Task Orders as detailed in the Conditions of Contract Secondary Option Clause X19.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
As set out in Regulation 23 – 26 of the UK Public Contract Regulations 2006 as.
Amended.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
As set out in Regulation 23 – 26 of the UK Public Contract Regulations 2006 as.
Amended.
Minimum level(s) of standards possibly required: As detailed in the Tender Documents. The Authority will look to assess tenderers against implications of contract failing. Selection stage questions will need to be passed for Economic and Financial standing.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of works carried out over the last 5 years with certificates of satisfaction;
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(i) details of any intended sub-contracting arrangements;
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
Minimum level(s) of standards possibly required:
(i) certificates of conformity with quality management schemes;
(ii) certificates of conformity with product certification schemes (where the product is not marked);
(iii) British Board of Agrement Roads and Bridges Certificates;
iv) Statutory type approval certificates;
(v) Type approval certificates;
(vi) Registration certificates;
(vii) Technical approval certificates (design and check certificates) for lighting columns;
(viii) Manufacturers’ and suppliers’ test certificates.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Management of the Contract and individual Works Packages Weighting. Weighting 25 %

2. Quality Control Weighting. Weighting 25 %

3. Health and Safety Weighting. Weighting 25 %

4. Waste Management Weighting. Weighting 15 %

5. Informal Partnering Weighting. Weighting 10 %

6. Community Benefits/Sustainability Weighting. Weighting 0 %

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TH980
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.2.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers are advised that the Contracting Authority is subject to the Freedom of Information Act 2000 (the Act). If a tenderer considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Contracting Authority shall take such statements into consideration in the event that it receives.
A request pursuant to the Act which relates to the information provided by the interested party. However, if the information is requested the Contracting Authority may be forced to disclose such documentation, irrespective of a tenderers wishes. Please note it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
The Contracting Authority shall not be responsible for any costs, charges or expenses incurred by participants and no liability is accepted for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. The Contracting Authority reserve the right to not award any or part of any proposed contract.
Buy4Wales Reference Number: 28717.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Internal complaint procedure of the contracting authority can be made via the contact point in section i1.
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Caerphilly County Borough Council will incorporate into the procurement timetable a.
Minimum 10 calendar day standstill period starting from the date when the award.
Decision notification is dispatched to bidders. This period allows unsuccessful tenderers to seek further de-briefing from the Authority before the particular contract is entered into. Applicants have until midnight of the 2nd working day of the standstill period for their additional debriefing requests to reach the Authority.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

12.1.2012