Cash Collection Contract

single provider contract for the provision of a Cash Collection, Transit, Counting and Preparation for Banking.

United Kingdom-Bath: Security services

2015/S 251-460454

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Steve Phelps
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477030
E-mail: steve_phelps@bathnes.gov.uk

Internet address(es):

General address of the contracting authority: www.bathnes.gov.uk

Further information can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Steve Phelps
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477030
E-mail: steve_phelps@bathnes.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Steve Phelps
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477030
E-mail: steve_phelps@bathnes.gov.uk

Tenders or requests to participate must be sent to: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Steve Phelps
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477030
E-mail: steve_phelps@bathnes.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cash Collection Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bath and North East Somerset Council wishes to establish a single provider contract for the provision of a Cash Collection, Transit, Counting and Preparation for Banking/Accounting and Banking Service. The Council is managing this procurement in-line with the Public Contracts Regulations 2015.
This is a Service Contract being procured under the competitive dialogue procedure.
The Council through its various operations generates revenue. In some cases this involves cash and cheques. Where this is so, and where there are high-levels of coinage, a service is needed to manage the collection, counting and preparation for banking.
The Contract provides cash collection, counting and preparation for banking services. This is currently carried out by an external contractor, with the arrangement now due for renewal.
In preparing this tender the Council has acted in accordance with the Cabinet Office Statement of Practice on Staff Transfers in the Public Sector and the Code of Practice on Workforce matters in Local Authority Service Contracts. Bidders are required to submit details of how proposed management and staffing proposals will deliver the service requirements, details of the management structure and provide information on employment.
Tenders may indicate the ability and indicative costs for additional services as part of the variance schedule; further discussion may ensue as a result. The cash value collected and handled is currently in the order of 18 000 000 GBP per annum; the majority of which is coinage.
The Council has reviewed the provision of cash collection services across the different functions where there is a cash collection requirement. This review was undertaken to determine the most economically advantageous way forward that will ensure a successful business review of this service.
The Council wishes to award a contract commencing 1.7.2016 for the provision of cash collection services for a period of 36 months with a further provision of 1 x 12 month extensions or part thereof, to run consecutively if required; a maximum period of 60 months. The length of contract reflects the high set-up costs of such a contract.
The contract is managed under the auspices of Parking Services, as the Authorisation Officer; the service is also a main customer. Service areas requiring a collections services include:
— Parking services — On and Off Street Parking ‘Pay and Display’ cash handling;
— Annualised value approximately 7 000 000 GBP;
— Open spaces — parks Income cash handling;
— Customer services — coinage delivery;
— Bath Register Office — cash handling from registrations and marriages;
— Public protection — licensing cash handling; annualised value approximately 2 250 000 GBP;
— Heritage services — cash handling from key tourist venues; annualised value approximately 7 000 000 GBP;
— Children’s services — cash handling from various Children Centres and Nurseries;
— Library services — cash handling from various locations;
— Waste services — cash handling from Midland Road Waster Depot;
— Passenger transport services — cash handling from Locksbrook Road Depot;
— Parks and bereavement services — cheques collected from Haycombe Cemetery.

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per Invitation to Tender.
Estimated value excluding VAT: 650 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Appropriate accreditations, association membership, skills and experience to perform the duties and described in the specification.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Specification Details.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.2.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.2.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.12.2015