Cash Collection Services Colchester

Cash Collection Services Colchester

Security services. Cash Collection Services for Colchester Borough Council and North Essex Parking Partnership and will require the collection and counting of cash from Pay and Display parking ticket machines,

UK-Colchester: Security services

2013/S 096-163860

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Colchester Borough Council
Rowan House, Sheepen Road
CO3 3WG Colchester
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.colchester.gov.uk

Further information can be obtained from: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail: matthew.howe@braintree.gov.uk
Internet address: www.braintree.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail: matthew.howe@braintree.gov.uk
Internet address: www.braintree.gov.uk

Tenders or requests to participate must be sent to: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail: matthew.howe@braintree.gov.uk
Internet address: www.braitree.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cash Collection Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Security services. Cash Collection Services for Colchester Borough Council and North Essex Parking Partnership and will require the collection and counting of cash from Pay and Display parking ticket machines, Pay on Foot machines, parking meters, car park safes including associated documents and cash/ cheques from council office buildings through out the Borough of Colchester.
II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 150 000 and 1 150 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cash Collection from Car Park Machines

1)Short description

Involves the collection and counting of cash from Pay and Display parking ticket machines Pay on Foot machines, parking meters, car park safes and the collection of associated documents relating to these machines.
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

Involves the collection and counting of cash from Pay and Display parking ticket machines Pay on Foot machines, parking meters, car park safes and the collection of associated documents relating to these machines from the various locations listed within the tender from the North Essex Parking Partnership (NEPP), which currently comprises the following local Authorities; Braintree District Council, Colchester Borough Council, Epping Forest District Council, Harlow District Council, Tendering District Council and Uttlesford District Council, however Harlow and Tendering will not be within the scope of this tender at this time. It is also understood that TUPE may apply to this Lot and further details will provided within the PQQ and the Invitation to Tender.
Estimated value excluding VAT: 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Cash Collection Services from Council Office Buildings

1)Short description

Involves the collection of cash, cheques and associated documents from a wide range of Council facilities throughout the Borough of Colchester.
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

Estimated value excluding VAT: 150 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Cash Collection Services from both Car Park Machines and Council Buildings

1)Short description

Involves the collection and counting of cash as described in Lots 1 and 2.
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The collection of cash, cheques and associated documents will be required from any Colchester Borough Council office and from any location as required by the North Essex Parking Partnership as described within Lots 1 and 2. It is also understood that TUPE may apply to this Lot and further details will provided within the PQQ and the Invitation to Tender.
Estimated value excluding VAT: 1 150 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees, bonds and/ or collateral warranties from the principal as well as sub-contractors may be required. The Council’s requirements will be identified in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment by the contracting entity will be GBP and will normally be required to be made by means of electronic funds transfer. Full details will be contained in the tender documents. Payment will be made on delivery of the service(s) and at the end of each contract month in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting entity’s specific requirements are to be determined but it does require that any contract(s) awarded be entered into by a single legal entity on the part of the successful candidate(s). Any legal entity which has a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the concession agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These requirements are fully detailed in the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements are fully detailed in the Pre Qualification Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These requirements are fully detailed in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CUS-DG-0002.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.6.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Contracting entity reserves the right to disqualify any candidate which: Provides information or confirmations which later proves to be untrue or incorrect, or does not supply information required by this notice.
To obtain the Pre Qualificaiton Questionnaire, suppliers must email matthew.howe@braintree.gov.uk and the deadline for requesting the PQQ is 17.6.2013 at 17:00 hrs and the deadline for submitting your response(s) is 24.6.2013 at 12:00 hrs.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=59927136

GO Reference: GO-2013516-PRO-4809613.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 02079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Authority will incorporate a minimum 10 Calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI2006 No 5) (As amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.5.2013

Requirement: Cash Collection