Cash Handling and Collection Services Leicester

Leicester City Council invites Tenders for the provision of a cash collection and cash handling service for a maximum of up to 5 years.

United Kingdom-Leicester: Security services

2019/S 065-151912

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leicester City Council
City Hall (4th Floor), 115 Charles Street
Leicester
LE1 1FZ
United Kingdom
Contact person: Mr Hussain Dakri
Telephone: +44 1164540685
E-mail: hussain.dakri@leicester.gov.uk
NUTS code: UKF21

Internet address(es):Main address: http://www.leicester.gov.uk

Address of the buyer profile: http://www.leicester.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Procurer/Advert/View?advertId=160494e4-4051-e911-80f3-005056b64545&fromAdvertEvent=True

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Procurer/Advert/View?advertId=160494e4-4051-e911-80f3-005056b64545&fromAdvertEvent=True

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PAN2166 — Cash Handling and Collection Services

Reference number: DN400327

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

Leicester City Council (the Authority) invites Tenders for the provision of a cash collection and cash handling service for a maximum of up to 5 years.

The proposed contract will be for 3 years with an option to extend for a period or periods totalling no more than a further 2 years, giving a maximum contract duration of 5 years. It is anticipated to award to 1 or more suppliers.

The requirement will be split into 2 lots:

Lot 1: Cash Handling and Collection of Cash to/from the Authority’s Establishments;

Lot 2: Collection of Processed Cash to Deposit at the Authority’s Authorised Cash Centre.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Cash Handling and Collection of Cash to/from the Authority’s Establishments

Lot No: 1

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKF21

Main site or place of performance:

Leicester.

II.2.4)Description of the procurement:

To collect cash from the Authority’s establishments, schools, car parks and pay and display machines. To provide a cash counting and reconciliation service and prepare cash (notes, coins and cheques) for banking. To deliver a change float service to various establishments for the Authority.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The proposed contract will be for 3 years with an option to extend for a period or periods totalling no more than a further 2 years, giving a maximum contract duration of 5 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Collection of Processed Cash to Deposit at the Authority’s Authorised Cash Centre

Lot No: 2

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKF21

Main site or place of performance:

Leicester.

II.2.4)Description of the procurement:

To collect processed monies (notes and coins) from the Authority’s nominated cash office and deposit at the Authority’s authorised cash centre (currently Barclays Cash Centre in Birmingham).

To collect processed cheques from the Authority’s nominated cash office and deposit at the Authority’s authorised cash centre (currently in Northampton).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The proposed contract will be for 3 years with an option to extend for a period or periods totalling no more than a further 2 years, giving a maximum contract duration of 5 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the invitation to tender document.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/05/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/05/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/03/2019