Cash In Transit Services Warwick

Warwick District Council Cash in Transit Services Framework.

United Kingdom-Royal Leamington Spa: Security services

2016/S 136-244716

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
United Kingdom
Contact person: Ronny Tigere
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.uk
NUTS code: UKG13

Internet address(es):Main address: www.warwickdc.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.csw-jets.co.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.csw-jets.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WDC- Framework Contract for provision of Cash Collection and Cash in Transit services from Corporate Sites and Car parks.

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

Warwick District Council has initiated a re-procurement tender procedure for Cash Collection Services in accordance with European Community legislative requirements as implemented by the Public Contracts Regulations 2015. The Service Provider will be required to perform regular and ad-hoc collections from the Council’s named premises and car parks. The notes/coins and cheques will be required to be securely transported and deposited to the Council’s bank accounts. In general the Contractor shall be responsible for all activities related to the cash collection function, Secure transport to counting location, bagging / storage, Safekeeping, secure transport and lodging of cash into Local Authorities’ bank accounts, Reconciling audit tickets with cash counted, recorded and explaining differences.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Supply of Cash collection, Cash delivery and cash in transit services from corporate sites

Lot No: 1

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKG13

Main site or place of performance:

Warwick district Council public sites.

II.2.4)Description of the procurement:

Tenders are invited for the supply of cash collection, cash delivery and cash in transit services for corporate sites and car parks in Warwick District. The contract will commence on 2.10.2016. The Contract shall be for 4 years with the option to extend for a further 2 years at the agreement of both parties and provided that the Council is satisfied with the performance of the Provider.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 102 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/10/2016

End: 01/10/2020

This contract is subject to renewal: yes

Description of renewals:

There is an option to renew the contract by a further 2 years subject to satisfactory performance during the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderer’s will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

II.2)Description

II.2.1)Title:

Supply of cash collection and cash in transit services from car parks, including pay and display machines

Lot No: 2

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKG13

Main site or place of performance:

Warwick District Council Corporate Property site.

II.2.4)Description of the procurement:

Warwick District Council requires a Cash in Transit service as part of its overall banking strategy, to provide a high-quality, secure service for the collection and delivery of cash and payments across the council network to meet the Council’s current and proposed needs which include:

Enabling the Council to have its cash and payments collected and delivered in an effective and secure manner.

Enabling the Council to safeguard the movement of funds in transit reducing the associated risks to both customers and staff.

Enabling the Council to have accurate and timely management that allows good-quality data and financial reconciliation.

Ensuring the Council secures value for money through effective use of this service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/10/2016

End: 01/10/2020

This contract is subject to renewal: yes

Description of renewals:

The contract has an option for renewal by a further 2 years subject to satisfactory performance during the initial term of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The supplier must meet all the requirement in the Invitation to tender.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/08/2016

Local time: 23:59

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/08/2016

Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

1.5.2020 if not renewed.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.ukInternet address:www.warwickdc.gov.uk

VI.4.2)Body responsible for mediation procedures

Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.ukInternet address:www.warwickdc.gov.uk

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Chief Executive’s Office Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.uk

VI.5)Date of dispatch of this notice:

13/07/2016

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