Cash Security Services Tender – Derby City Council 

Cash Security Services Tender – Derby City Council

The council requires a Service Provider (or Service Providers) who is able to meet tight timetables of collection from sites.

United Kingdom-Derby: Security services

2020/S 050-119916

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Derby City Council
Postal address: Council House, Corporation Street
Town: Derby
NUTS code: UKF11
Postal code: DE1 2FS
Country: United Kingdom
Contact person: Mrs Samina Rashid
E-mail: procurement@derby.gov.uk
Telephone: +44 1332643361

Internet address(es):Main address: http://www.derby.gov.uk/

Address of the buyer profile: http://www.derby.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TD1584 — The Provision of Cash Security Services

Reference number: DN467164

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

Derby City Council requires a secure cash collection and delivery service in line with requirements listed in the specification and in Annex 1 within Section 3. All sites are within the City of Derby.

The Council requires a Service Provider (or Service Providers) who is able to meet tight timetables of collection from sites and has a robust ‘back office’ to ensure monies are paid into bank within 24 hours of collection.

The requirement will primarily be for scheduled, weekday collections. However the successful Service Provider(s) will be required to make some collections at weekends and on Bank Holidays and to meet sites’ requirements for ad-hoc collection.

II.1.5)Estimated total value

Value excluding VAT: 520 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Cash in Transit

Lot No: 1

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Please refer to tender documents for all sites of performance.

II.2.4)Description of the procurement:

Collection of cash and cheques from various sites and delivery to bank.

Delivery of cash to various sites.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 125 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2020
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

There will be four options to renew the contract in annual increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There will be four options to renew the contract in annual increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

II.2)Description

II.2.1)Title:

Bulk Cash Processing

Lot No: 2

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Please refer to tender documents for all sites of performance.

II.2.4)Description of the procurement:

Collection, counting and processing of cash, primarily from car parking machines but also from other sites as required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 375 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2020
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

There will be four options to extend in annual increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There will be four options to extend in annual increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

II.2)Description

II.2.1)Title:

Cash Collection for School Meals Package

Lot No: 3

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Please refer to tender documents for all sites of performance.

II.2.4)Description of the procurement:

Collection of cash and cheques and delivery to bank for specific schools which are part of the Council’s school meals package.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2020
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

There will be four options to extend in annual increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There will be four options to extend in annual increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The service provider shall be a member of the British Security Industry Association (BSIA).

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. The details are to be provided in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/04/2020
Local time: 12:15

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At the end of the contract period of 5 years.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘live contracts’ section, select the relevant contract notice. Select the ‘apply online’ link in the bottom right hand corner of the contract notice. This will transfer you to the Council’s eTendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

Please note we will only accept expressions of interest/tender returns through the East Mids Tenders eTendering system.

To register:

On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company’s details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the homepage. Once you have received the two system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

To search:

On the opportunities portal home page (https://www.eastmidstenders.org), click on ‘view opportunities’. On the ‘Find Opportunities’ page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’, then click on the ‘Update’ button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the ‘keyword’ option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMids Tenders system.

Once you have registered your interest, the tender information will be moved to and can be found on, the ‘My Opportunities’ page on the EastMids Tenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Derby City Council
Town: Derby
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/03/2020