Cash in Transit Services Sandwell

Cash in Transit Services Sandwell

Sandwell Metropolitan Borough Council are inviting expressions of interest for the Provision of Cash in Transit Services.

United Kingdom-Oldbury: Security services

2013/S 230-399614

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Procurement Services, Sandwell Council House, Freeth Street
Contact point(s): Transform Sandwell Procurement Team
For the attention of: Andy Jukes
B69 3DB Oldbury
Telephone: +44 1215693635

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: In-tend Ltd (see Internet address URL below)
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-tend Ltd (see Internet address URL below)
Internet address:

Tenders or requests to participate must be sent to: In-tend Ltd (see Internet address URL below)
Internet address:

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Cash in Transit Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council are inviting expressions of interest for the Provision of Cash in Transit Services.
The Borough Council of Sandwell (The ‘Council’) receives income from various sources and requires a secure, reliable and timely collection, reconciliation and banking services to deal with this income in a prompt and accurate manner. The service must be performed to a high professional standard with appropriate management controls and mechanisms in place to ensure consistent quality of service.
The main requirement of the service will be to ensure that the income is collected using the most efficient and secure method available to maximise safety and cost effectiveness and to deter vandalism and theft with a full audit trail kept of all income from collection to banking and delivery.
Alll income collected will be stored securely prior to banking, being promptly transported safely and securely for banking, will all associated documents for the income collected accurately completed and promptly forwarded to the Council.
The contract period will be a minimum of two years commencing 1.4.2014 to 31.3.2016 with an option to extend for up to a further two year period at the discretion of the Council until 31.3.2018.
The Council are following the Restricted Procedure for this Procurement and the Pre-Qualification Questionnaire (‘PQQ’) and related documents will be available to Applicants upon an expression of interest on the Sandwell MBC In-tend Supplier Portal.
Please visit to access the In-tend supplier portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the PQQ and related documents.

All enquiries related to the PQQ should be directed through the Sandwell In-Tend Supplier Portal Correspondence function by no later than 17:00hrs on 31.12.2013. The Council is under no obligation to respond to any enquiries received after this date.
The last date for expressions of interest on the In-tend Supplier Portal is 17:00hrs on 31.12.2013
PQQ’s must be submitted through the Sandwell In-Tend Supplier Portal by no later than 12:00 Noon on 3.1.2014 which is the date fixed for submission of responses to the PQQ.
For a Step by Step user guide to the Sandwell MBC In-Tend System please click on the ‘Guidance for Supplier’ section of the Supplier Portal.
All procurement responses must be carried out via the In-Tend Sandwell MBC Supplier Portal.
If you require further assistance in respect of the In-Tend system please contact the In-Tend support team on +44 8442728810.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 496 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.12.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2013