Cashless Parking Solution for Glasgow City Council

Cashless Parking Solution for Glasgow City Council

GCC wish to procure a cashless parking solution that utilises mobile phone and internet technologies to offer an alternative to the traditional machines and parking payment methods.

United Kingdom-Glasgow: Miscellaneous software package and computer systems

2014/S 012-017129

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Service Glasgow LLP (trading as ACCESS)
220 High Street
Contact point(s): ACCESS Procurement
For the attention of: Stuart Riach
G4 0QW Glasgow
UNITED KINGDOM
Telephone: +44 1412870781
E-mail: stuart.riach@access.uk.com

Internet address(es):

General address of the contracting authority: http://www.access.uk.com

Electronic access to information: http://s1.ariba.com

Electronic submission of tenders and requests to participate: http://s1.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Joint Venture between Glasgow City Council and Serco
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Glasgow City Council
City Chambers, George Square
G2 1DU Glasgow
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cashless Parking Solution for Glasgow City Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Glasgow City Council (GCC) Land and Environmental Services (LES) Department currently operates and maintains their on-street parking service using 1 100 traditional ‘Pay and Display’ machines. GCC wish to procure a cashless parking solution that utilises mobile phone and internet technologies to offer an alternative to the traditional machines and parking payment methods.
The solution must be able to integrate with the existing Casio handheld units (currently DT-X30) running ICES Rialto software and 3Sixty processing system (currently v4.1) used by GCC Parking Attendants to identify legitimately parked vehicles and process Penalty Charge Notices.
II.1.6)Common procurement vocabulary (CPV)

48900000, 98351100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The anticipated contract will be for the implementation and support of a cashless parking system capable of integrating with existing council parking systems (Casio handheld units/3Sixty Notice Processing System).
GCC currently process approx 2,9 million parking transactions per annum. Estimated uptake to cashless parking following implementation is as follows:
Year 1 = 10 % (290 000 cashless transactions)
Year 2 = 20 % (580 000 cashless transactions)
Year 3 = 30 % (870 000 cashless transactions)
Uptake during any optional extension period is based on year 3 estimates.
Any contract awarded will be to one supplier for a period of 36 months (3 years) with the option to extend for a further 2 x 12 month periods. Maximum contract duration 60 months.
No business whatsoever is guaranteed under any resulting Contract indeed there is no guarantee that any contract will be put in place in relation to this notice. No compensation etc will be paid if a tender is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 300 000 and 640 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Upon expiry of the initial 36 month contract term ACCESS reserve the option to extend the contract for 12 months. Following this extension ACCESS reserve a second option to extend the contract for a further 12 months.
Contract duration either 36 or 48 or 60 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Tender (ITT)
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender (ITT)
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with ACCESS on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any supplier awarded the contract will be required to agree to Service Glasgow LLP Terms and Conditions and ‘Code of Conduct for Contractors/Suppliers’. Full details will be provided in the Invitation to Tender (ITT).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details will be provided in the Pre-Qualification Questionnaire (PQQ)
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be provided in the Pre-Qualification Questionnaire (PQQ)
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Solution must be able to integrate with existing parking systems in use at Glasgow City Council – Casio handheld units (currently DT-X30) running ICES Rialto software and 3Sixty processing system (currently v4.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: – Background information – Criminal Convictions and Business Probity- Economic and Financial standing- Insurance levels- Technical or Professional Capability- Business Continuity and Disaster Recovery- Quality Management- Equal Opportunities- Environmental Management- Health & SafetyThe top 6 scoring PQQ responses will be shortlisted to receive the Invitation to Tender (ITT).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IT & Teleco – ACCESS – 13.0252
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 months to 54 months after the contract award, depending on whether extension periods are taken up.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All PQQ and ITT documentation, including the submission of and provision of questions and answers relating to this tender shall be via the Ariba portal. Suppliers expressing interest in this contract should in the first instance nominate an Ariba contact point for your organisation and send contact details to the ACCESS contact point in section 1. Details should include full name, email address, telephone number and postal address.
Once set up in Ariba the nominated contact point will be able to access and download all PQQ documentation and manage any subsequent clarification questions and PQQ submissions.
Ariba will also be used to manage all aspects of ITT stage of this procurement.
Only initial emails advising a nominated contact point should be sent directly to the ACCESS contact point.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Service Glasgow LLP (trading as ACCESS) will incorporate a minimum 10 calendar day Standstill Period following electronic notification to unsuccessful applicants of the award decision.This period allows unsuccessful tender participants to seek further debrief information from ACCESS before the contract is entered into.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Information regarding lodging of appeals may be obtained from the contact point in section I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.1.2014