Catalogue Management Service and Exchange Solution

UK-Gloucester: procurement software package

2012/S 67-110072

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire NHS Procurement Shared Service
Victoria Warehouse The Docks
Contact point(s): Nigel Smart
GL1 2EL Gloucester
UNITED KINGDOM
Telephone: +44 1452300222
E-mail: nigel.smart@glos.nhs.uk
Fax: +44 1452318803

Internet address(es):

General address of the contracting authority: http://www.glosprocure.nhs.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Catalogue Management Service and Exchange Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Gloucestershire.
NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Gloucestershire NHS organisations are seeking an E-marketplace, to potentially provide approved catalogues for the users to select requirements from, and a transaction exchange to provide either full or partial EDI ordering with suppliers, with an ability to also enable electronic invoices and invoice matching.
The E-Marketplace is used to store and manage catalogues of approved products and services for the NHS organisations in Gloucestershire, and these catalogues are bespoke to each organisation. Both suppliers and buyers can upload catalogues and this facility is required going forward. Access to other catalogues via punch-out is also required.
Access to the E-marketplace is from two different P2P systems, Infor SmartStream Web and SBS Oracle i-Proc – one requiring a transaction hub/exchange to interact with our P2P system, and as such must be part of the overall offering of the E-Marketplace. Access is currently by Between 1 000 and 1 500 requisitioners access the E-marketplace for selection of requirements, and the Procurement department access the maintenance of catalogues in addition to the requisitioners, both with different access permissions.
The E-marketplace is also used for onward issue of NHS Purchase Orders to a variety of suppliers, via e-mail or full end to end EDI (including ability to convert XML files from NHS to FTTP format for NHS Supply Chain ordering), and should be available for submission of invoices from suppliers (potentially to be matched in the E-marketplace exchange).
Connectivity via the N3 network is essential and access to the E-Marketplace for requisitioners should be available both within and outside standard office hours.
A permanently available helpdesk facility must be available for technical and buyer issues, together with ongoing training as required for these specific groups of NHS staff.
NHS E-class categorisation of products and services is required within the catalogue system, and other control codes are also required, to initialise or direct the internal P2P systems actions when items are brought back into the NHS P2P systems.

II.1.6)Common procurement vocabulary (CPV)

48490000, 48620000, 48600000, 48810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Nett monthly upon receipt of invoices.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential bidders are required to confirm compliance with Articles 45 and 46 of the Directive 2004/18/EC.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per pre-qualification questionnaire(PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per pre-qualification questionnaire(PQQ).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Based on evaluation of Pre-qualification Questionnaire (PQQ).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PT805/2012

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.5.2012
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2012

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Pre-Qualification Questionnaire (PQQ) available at http://www.glosprocure.nhs.uk/.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.4.2012