Catalogue Printing Tender

Catalogue Printing, Associated Paper and Mailing Services.

United Kingdom-Maidstone: Printing and related services

2016/S 172-309986

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236697
E-mail: PSG@commercialservices.org.uk

Internet address(es):

General address of the contracting authority: http://www.procurementservicesgroup.org.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236697
E-mail: PSG@commercialservices.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Kent County Council
County Hall
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236697
E-mail: PSG@commercialservices.org.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236697
E-mail: PSG@commercialservices.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Catalogue Printing, Associated Paper and Mailing Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 square kilometres. It has an annual expenditure of circa. 1 000 000 000 GBP on goods and services with a population of 1 500 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 309 parish/town councils. 1 of the major marketing tools used by KCS are the catalogues produced on a annual basis featuring all the goods available from the central warehouse and a wide range of the goods and services available from arrangements with external suppliers. Catalogues are full colour publications printed throughout to a high quality. In addition to the standard catalogues KCS may also require the production and printing of ad hoc promotional catalogues both for themselves and other departments of Commercial Services. Our Main Catalogue contains over 15 000 products which are delivered from our warehouse and through our contracted Suppliers nationwide. The Furniture Directory contains in excess of 4 000 products. Professional Services Catalogue 72pg pull from main catalogue with new cover. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS wishes to create an Agreement (the Agreement) with 1 or more providers for the supply and delivery of Catalogue Printing, Paper and Mailing Services for an initial 12 month period with an option to extend for up to 3 further 12 months periods.

II.1.6)Common procurement vocabulary (CPV)

79800000, 30197630, 79571000, 79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Catalogue Printing:
KCS catalogues are full colour publications with 269 x 190 mm sized pages.
The current KCS catalogue has approximately 1 680pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait.
The current KCF Furniture directory has approximately 464pgs plus Laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound in a landscape format. (Note this may change to Portrait during the contract period).
The current Professional Services Catalogue has approximately 72pgs plus laminated cover with full colour photos, descriptions for products included and is perfect bound.
Paper for Catalogues:
This Lot relates to the purchase by the Contracting Authority of paper for its catalogue print requirements.
The Contracting Authority will procure the paper and the Supplier will deliver to the Authorities nominated printer. The Authority may allow the nominated printer to order directly on its behalf, in such an event the Contracting Authority will advise both Supplier and Printer of the type, specification and pricing.
Mailing Services:
KCS deliver to approx. 10 000 drop points each year (predominantly educational establishments whose opening hours are usually 8:00-16:00) with a variety of pack sizes (see below), the catalogues should be delivered in an extra-large heavy weight self-seal, side weld poly bag with strapping, costs should include all fulfilment costs involved in the mailing of each pack, including the insertion of a letter with each catalogue.
Deliveries are UK wide inc. Jersey and Guernsey (Ireland and the Highlands are not included).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 Catalogue Production

1)Short description

KCS catalogues are full colour publications with 269 x 190 mm sized pages. The current KCS catalogue has approximately 1 680 pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait. The current KCF Furniture directory has approximately 464pgs plus Laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound in a landscape format. (Note this may change to Portrait during the contract period). The current Professional Services Catalogue has approximately 72pgs plus laminated cover with full colour photos, descriptions for products included and is perfect bound. The Supplier should note that KCS reserves the right not to print all of the above elements but may choose to print a selection dependant on need. Equally additional elements may be added during the life of the Contract.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Lot 2 Paper for Catalogues

1)Short description

This Lot relates to the purchase by the Contracting Authority of paper for its catalogue print requirements. The Contracting Authority will procure the paper and the Supplier will deliver to the Authorities nominated printer. The Authority may allow the nominated printer to order directly on its behalf, in such an event the Contracting Authority will advise both Supplier and Printer of the type, specification and pricing Paper specification Paper to be considered under this agreement should have the following or similar characteristics: Text Weight between 57-90gsm; Gloss, Silk or Matt (or equivalent) Available in reels 1 980mm, 1 584mm, 792mm. Whiteness will be taken into consideration. Covers Weight between 250-350gsm. Gloss, Silk or Matt (or equivalent) Grammage and Quantity will be confirmed at the time of award.

2)Common procurement vocabulary (CPV)

30197630

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Lot 3 Mailing Services

1)Short description

KCS deliver to approx. 10 000 drop points each year (predominantly educational establishments whose opening hours are usually 8:00-16:00) with a variety of pack sizes (see below), the catalogues should be delivered in an extra-large heavy weight self-seal, side weld poly bag with strapping, costs should include all fulfilment costs involved in the mailing of each pack, including the insertion of a letter with each catalogue. Deliveries are UK wide inc. Jersey and Guernsey (Ireland and the Highlands are not included).

2)Common procurement vocabulary (CPV)

79571000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Y17026

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.10.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This opportunity will be completed electronically via ProContract, a site run by ProActis. Interested organisations should go to: www.kentbusinessportal.org.uk to register and express interest. To express interest select ‘Current Opportunities’, from the ‘Organisation’ drop-down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is: www.kentbusinessportal.org.uk/procontract/supplier.nsf Do Not Use This Link Now. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All Documents Pertaining to this Opportunity will be Available for Download via the Procontract Portal from the Outset. Please ensure you are able to download all files immediately after accessing the ProContract portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.9.2016

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