Catering and Cleaning Contract Conwy

The provision of catering and cleaning services in a new-build 42-unit extra care scheme for the elderly.

United Kingdom-Conwy: Catering services for other enterprises or other institutions

2014/S 145-261014

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Wales Housing Association
Plas Blodwel, Broad Street, Llandudno Junction
Contact point(s): Andrew Etherington Associates
For the attention of: Mr Andrew Etherington
LL31 9HL Conwy
UNITED KINGDOM
Telephone: +44 1622832995
E-mail: andrew@andrewetherington.com

Internet address(es):

General address of the contracting authority: http://www.nwha.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cae Garnedd Catering and Cleaning Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Cae Garnedd, Penrhos Garnedd, Bangor, Gwynedd, LL57 2NH.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of catering and cleaning services in a new-build 42-unit extra care scheme for the elderly.

II.1.6)Common procurement vocabulary (CPV)

55523000, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is due to commence in late October 2014 and will run for an initial period of approximately 18 months. The total value of this initial short contract will be approx 170 000 GBP.
In March 2016 it is intended to establish a new 5-year (maximum) group catering and cleaning contract that will combine the operation of this new development in Bangor with the 2 existing NWH extra care schemes in Llanfairfechan and Abergele. The combined value of this new contract is forecast to be c 1 750 000 GBP over the proposed maximum 5 year term. It should be clearly understood that no guarantee is given that any existing or potential suppliers will be automatically invited to tender for the proposed new group contract.
Estimated value excluding VAT:
Range: between 105 000 and 120 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

n/a

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

n/a

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

n/a

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: n/a

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated Documentation to North Wales Housing. Minimum standards for participation are stated in the Pre-Qualification Questionnaire. Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process. Suppliers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action/event (dissolved, removed, in liquidation, etc.) that calls into question their financial/corporate standing. Such action/event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, Suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the Statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated Documentation to North Wales Housing. Minimum standards for participation are stated in the Pre-Qualification Questionnaire. Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process. Minimum level(s) of standards possibly required: Health and Safety Policy — Tenderers shall have a robust. Health and Safety Policy endorsed by the Company Director(s). Tenderers shall have in place insurance cover of a minimum: Public Liability Cover — 5 000 000 GBP (five million Pounds sterling). Employers Liability Cover — 5 000 000 GBP (five million Pounds sterling). Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: A minimum of 4 suppliers and a maximum of 6 suppliers will be taken forward to the tender stage of the process. Where less than 6 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 6 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.8.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.7.2014