Catering Contract Doncaster
The successful tenderer will be required to provide catering services at Danum Academy.
United Kingdom-Doncaster: School catering services
2015/S 102-185908
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Danum Academy
Armthorpe Road
Contact point(s): The Litmus Partnership Ltd
DN2 5QD Doncaster
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
Internet address(es):
General address of the contracting authority: http://www.danum.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Danum Academy, Doncaster, South Yorkshire, United Kingdom.
NUTS code UKE31
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The catering contract being offered will commence on 1.1.2016 for an initial period of three years, concluding on 31.12.2018, and will be offered on a guaranteed performance basis.
II.1.6)Common procurement vocabulary (CPV)
55524000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Our students are at the heart of our school. Everything we do is about ensuring their experiences at school help them develop into the best they can be in a caring, supportive and well-disciplined environment. When students leave our care, we aim for them to be courteous, independent, and resilient young adults ready to use their achievements in school to carry them on to future success and happiness.
We are seeking a suitably experienced catering contractor who has experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Doncaster area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.
The scope of the contract covers all catering and hospitality provision within both sites at Danum Academy, which are within a 1 mile radius. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the Academy on the contract performance.
The catering contract being offered will commence on 1.1.2016 for an initial period of three years, concluding on 31.12.2018, and will be offered on a guaranteed performance basis.
The successful tenderer will be required to provide all catering and hospitality services at both upper and lower sites which are located 1.0 miles apart.
The contract offered covers the scope for the provision of all catering services within the Academy, which currently includes breakfast club, morning break, lunch, all hospitality and free issue requirements. Free school meals and hospitality will be charged based on consumption and at net food cost.
Whilst the Academy’s objective of value for money is a priority, innovation and continued improvement of the current in-house catering service throughout the contract term will be pivotal to the success of the new contract. The Academy is looking for a contractor who will continue to evaluate standards, process and procedures to reflect the high levels of achievement within the Academy.
In support of the Academy’s high expectations of the catering service, bidders are required to ensure that The Living Wage is factored into their proposals for all catering employees and that a proactive approach is taken to catering staff training.
The Academy expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients such as bakery products being prepared on-site. Food for Life Silver accreditation reflects the minimum standard of catering required. Actual food sales for pupils and staff in the period 2013/14 were circa 210 000 GBP.
The successful contractor shall demonstrate how they shall support the Academy with regard to meeting the new Ofsted inspection requirements, introduced from September 2015, in actively promoting wellbeing, health and healthy eating. It is necessary that pupils are able to demonstrate a knowledge of how to keep themselves healthy through healthy eating and the successful caterer should define their role in meeting this objective. Active compliance to the school food standards, as published by the Children’s Food Trust is essential.
The Academy invites bidders to consider offers of Capital Investment, to assist in upgrading and/or harmonizing the current facilities across both sites and simultaneously alternative options for further catering investment are being actively investigated. The provision of a dishwasher on both sites and multi-deck chilled units at the various points of service are considered essential investments from the start of the new contract.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Grounds for mandatory rejection (ineligibility) — questions are stated in the Pre-Qualification Questionnaire.
Mandatory and discretionary exclusions for non-payment of taxes etc. — questions are stated in the Pre-Qualification Questionnaire.
Discretionary grounds for rejection — questions are stated in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of 1 000 000 GBP.
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action/event (dissolved, removed, in liquidation, etc.) that calls into question their financial/corporate standing. Such action/event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.
III.2.3)Technical capacity
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health and Safety Policy — Tenderers shall have a robust Health and Safety Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
— Public Liability Cover — 5 000 000 GBP;
— Employers Liability Cover — 5 000 000 GBP.
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.2)Information about European Union funds
VI.3)Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The closing date for receipt of the Pre-Qualification Questionnaire is 6.7.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Policy documents (where indicated in the Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.
It will be the Tenderer’s responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.5)Date of dispatch of this notice: