Catering Contract for South Wales Police

Catering Contract for South Wales Police

Provision of Catering Services for an On-Site Cafe.

United Kingdom-Bridgend: Catering services

2015/S 193-350113

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Contact point(s): all correspondence via etenderwales website
CF31 3SU Bridgend
Telephone: +44 1656655555

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of Catering Services for an On-Site Cafe.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Pencoed, South Wales.

NUTS code UKL17

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for South Wales is seeking a provider with experience, capacity and creativity to provide catering services for an on-site cafe and takeaway at a South Wales Police premises.
The Commissioner requires a high quality café and takeaway service offering hot and cold light meals, confectionery, snacks and hot/cold beverages. The Refreshments shall be provided by the Contractor and available for purchase by officers, staff and visitors to the Premises.
The Service shall be provided, as a minimum, between the hours of 8:45 and 14:30 hours, Monday to Friday (excluding bank holidays).
The Refreshments provided by the Contractor shall as a minimum include seasonal products, themed events, meal deals, offers and specials to ensure the menu is varied and wide-ranging. Please note that the use of deep fat fryers or similar equipment is discouraged for this particular facility
There are approximately 350-400 officers and police staff located at the Premises who will have access to the Service, should they require it. The Commissioner does not give and shall not be deemed to have given, any guarantee, warranty or other assurance as to the potential revenue generated by entering into the Contract. Any estimate of demand given to the Contractor will be for guidance purposes only and shall not form part of the Contract.
The successful Contractor is required to have a food hygiene rating of at least 4 with the Food Standards Agency.
The Chef/Manager shall have as a minimum City and Guilds Basic Cookery Certificate Qualification 706/1 and Cookery for the Catering Industry Certificate Qualification 706/2 or equivalent. Minimum of 2 years experience in managing a similar catering facility. Good Customer Care Skills.
The Catering Assistants shall have minimum of 2 years experience in a similar catering facility, or suitable training provided at the Contractors expense.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

II.1.6)Common procurement vocabulary (CPV)

55520000, 55500000, 55330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Tender Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender Documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Tender Documentation.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: See Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 85

2. Food sample assessment. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: After September 2018.
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref: 35030).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: