Catering Contract Hounslow Council

Catering Contract Hounslow Council

Procurement of a joint venture partner for the externalisation of DS Catering.

UK-Hounslow: School catering services

2013/S 096-164053

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hounslow Council
Civic Centre, Lampton Road
Contact point(s): The Litmus Partnership Ltd
TW3 4DN Hounslow
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.hounslow.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see section II.1.5 (short description of the contract or purchase(s)
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Procurement of a joint venture partner for the externalisation of DS Catering.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Hounslow, United Kingdom.
NUTS code UKI23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
II.1.5)Short description of the contract or purchase(s)

The Council is embarking on an exciting project to externalise its DS catering business from the Council. After considering all of its options for moving the catering business forward, it is envisaged that the Council will use this procurement to establish an independent catering business with a strategic partner and award a services contract(s) to the separate joint venture entity. The Council is inviting expressions of interest from all organisations interested in establishing such a joint venture. It is anticipated that the contract arrangements with the joint venture entity will also allow for other contracting authorities in any London Borough to use the services of the new entity including but not limited to other local authorities and their maintained schools and schools / academies not maintained and controlled by the Council or other local authority within any London Borough. It is intended that any current service arrangements provided to Council maintained schools and other schools shall be awarded/novated to the new joint venture entity resulting from this tender subject to appropriate consents from schools. The services contract(s) with the joint venture entity may therefore involve a framework type arrangement but the Council plans to explore this fully during the dialogue. The final contractual arrangements may involve a services contract, services concession, framework agreement or a combination of these depending on the result of the dialogue.
DS Catering has been established for over 20 years as a department within the Council providing meals to Hounslow Junior and Infants schools and to schools outside Hounslow Borough via external contracts. DS Catering also provides caretaking relief and facilities management services within the Hounslow Borough.
The Council wishes to position DS Catering in the market for growth and create a dynamic, multi-skilled, flexible business that maintains and builds on the high standards it has set for providing nutrition in schools. The transfer of DS Catering to and the mobilisation of the new business must be seamless. The Council is interested in exploring different innovative business structures with organisations who have an excellent understanding of the specific challenges and needs of school catering and associated facilities management services that may fall within this procurement. The dialogue process will also be used to explore the various support services that the partner could bring to the new entity.
II.1.6)Common procurement vocabulary (CPV)

55524000, 55523100, 79993100, 90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to request deposits, guarantees or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Particular conditions to which the performance of the contract is subject will be set out in the tender documents/Invitation to Participate in Dialogue.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Conviction of criminal offences – questions are stated in the Pre-Qualification Questionnaire.
Business Probity – questions are stated in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing – Tenderers are required to have a minimum annual turnover of 20 000 000 GBP (twenty million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health & Safety Policy – Tenderers shall have a robust Health & Safety Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
— Public liability cover – GBP 5 000 000 (five million pounds sterling);
— Employers liability cover – GBP 10 000 000 (ten million pounds sterling).
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: A minimum of 3 suppliers and a maximum of 5 suppliers will be invited to participate in competitive dialogue but the Council reserves the right to vary this number depending on the responses received. Where less than 3 suppliers meet the minimum standards, only those that meet the minimum standards will be invited to participate in competitive dialogue. Where more than 3 suppliers meet the minimum standard, those suppliers with the highest scores will be invited to participate in competitive dialogue.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The closing date for receipt of the Pre-Qualification Questionnaire is 17.6.2013 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Policy documents (where indicated in the Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.
All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these.
Candidates are advised that the Council is subject to the Freedom of Information Act 2000 (“the Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Candidates should note that this contract is for services that fall under Part B of Schedule 3 of the Public Contracts Regulations 2006 (“Regulations”). The tender process for this contract will therefore be run in accordance with the Regulations as they apply to Part B services. Whilst the Council is following a process broadly corresponding to a competitive dialogue procedure under the Regulations, neither that fact nor any other statements, acts or omissions of the Council in connection with this procurement should be taken as indicating that the Council intends to be bound by the provisions of the Regulations or the general treaty principles of the Treaty on the Functioning of the European Union to any greater extent than applies by law.
The Council shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
The Council reserves the right to not award any or part of this contract.
Bidding and bid costs are entirely at the risk of bidders and will not be refunded by the Council under any circumstances.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.5.2013

Requirement: Catering Contract