Catering Contract Huddersfield

Catering Contract Huddersfield

Provision of a non patient catering and retail service for Huddersfield Royal Infirmary.

UK-Huddersfield: Hotel, restaurant and retail trade services

2013/S 082-138186

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Calderdale and Huddersfield NHS Foundation Trust
Procurement and Supplies Department, Acre House, 64 Acre Street, Lindley
For the attention of: Lea Jones
HD3 3HE Huddersfield
UNITED KINGDOM
Telephone: +44 1484355209
E-mail: lea.jones@cht.nhs.uk
Fax: +44 1484355211

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Non Patient Catering and Retail Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Huddersfield Royal Infirmary.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of a non patient catering and retail service for Huddersfield Royal Infirmary. The Trust is interested in outsourcing its current catering and retail units, which consists of Unit 1- A Breakfast and Lunch Service within the Southside Restaurant (located in sub basement of hospital), Unit 2- the Cafe Royal catering unit which provides a breakfast, lunch and tea service up to 8pm (located in the entrance) and Unit 3- the Hospital Shop Greenacres (located in the entrance). The Trust envisages a supplier to upgrade the current facilities and generate an income for the Trust. The Trust envisages awarding this contract to one supplier to manage. There will also be staff that transfer of undertakings (TUPE) legal provisions will apply on transfer of the work to a winning supplier.
II.1.6)Common procurement vocabulary (CPV)

55000000, 55500000, 55900000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Based at Huddersfield Royal Infirmary only. The Trust envisages contracting with one supplier for all the requirements. There are 3 units within the hospital which require outsourcing;
1- The Southside Restaurant based in the sub basement. A breakfast and lunch servcie is required wihin this unit.
2- The Cafe Royal- a cafe based within the entrance of the hospital serving hot and cold drinks, food and snacks.
3- The shop- based in the hospital entrance selling sandwiches, snacks and cold drinks, magazines, cards and basic personal items for hospital stays etc.
The Trust envisages a supplier to upgrade the current facilities in all units and generate an income for the Trust. There will also be staff that transfer of undertakings (TUPE) legal provisions will apply on transfer of the work to a supplier.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any accreditations or enrolments on professional or trade registers must be advised when expressing interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In the event of a PQQ being issued, the evaluation team must decide on whether the interested company is a financial risk to the trust or not. If deemed a financial risk, the supplier will be withdrawn from the procurement process.
Minimum level(s) of standards possibly required: The supplier must provide full details if he:
a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations.
b)is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations.
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata.
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify.
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
g) is guilty of serious misrepresentation is supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

If required, a PQQ may be issued to shortlist interested suppliers. The Trust envisages reducing bidders/solutions throughout the process during the stages of dialogue. The Trust envisages awarding this contract to one supplier to manage/provide the service for all units. Any sub-contraction or partnership must be disclosed at PQQ stage and please note that the Trust envisages contracting with only one supplier.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.4.2013