Catering Contract Kent 2016 – 2019

Catering Contract Kent 2016 – 2019

School Catering for Great Chart Primary School.

United Kingdom-Ashford: School catering services

2016/S 040-065434

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Great Chart Primary School
Hoxton Close, Kent
For the attention of: Mr Michael Smith
TN23 5LB Ashford

Further information can be obtained from: Great Chart Primary School
Hoxton Close, Kent
Contact point(s): Mr Michael Smith
TN23 5LB Ashford

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Great Chart Primary School
Hoxton Close, Kent
Contact point(s): Mr Michael Smith
TN23 5LB Ashford

Tenders or requests to participate must be sent to: Great Chart Primary School
Hoxton Close, Kent
Contact point(s): Mr Michael Smith
TN23 5LB Ashford

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

School Catering for Great Chart Primary School.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Great Chart Primary School is situated in the heart of Singleton, Ashford, Kent. Ashford is a growth town, partly due to its easy access to Europe via the Channel Tunnel and the International Station. Whilst some children come from the village of Great Chart, most live in Singleton. The school is 2-form entry and 3-form entry in 2 year groups only, consisting of 16 classes and is presently oversubscribed.
Our current school meals catering contract expires at the end of this school year (2015) and in accordance with best procurement practice, EU and UK Procurement Directives and Regulations. We are seeking a provider to operate the School Meals and catering requirements commencing September 2016. The procurement process adopted is based upon the ‘Open’ Procedure, as detailed in ‘The Public Contract Regulations 2015’.
Procurement Services Group, a function of Commercial Services a wholly owned business of Kent County Council, has been engaged by Great Chart Primary School to act on its behalf in respect of the procurement process.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

— The school has approximately 480 pupils and 70 staff;
— The school currently produces approximately 351 meals on an average school day over 3 sittings for pupils and staff;
— Since the introduction of Universal Infant Free School Meals the daily average meal uptake across the eligible years (year R, 1 and 2) is 193 out of 210 children;
— Some of the pupils are eligible for Free School Meals;
— The kitchen is fully functioning and well equipped;
— All equipment is the property of the school;
— The contract is for 38 weeks per year (term time only). Please assume that Bank Holiday cover is not required as the school closes.
Estimated value excluding VAT:
Range: between 300 000 and 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.4.2016 – 14:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to register and express interest. To express interest select ‘Current Opportunities’, from the ‘Organisation’ drop-down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is Do Not Use This Link Now. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All Documents Pertaining to This Opportunity will be Available for Download via the Procontract Portal from the Outset. Please ensure you are able to download all files immediately after accessing the ProContract portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: