Catering Contract Sandwell

Catering Contract Sandwell

Catering Services for Phoenix Collegiate, a school with C1600 pupils and 280 staff.

UK-Sandwell: Canteen and catering services

2013/S 059-097800

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Phoenix Collegiate
Clarkes Lane, West Bromwich, West Midlands
Contact point(s): Watson Lennard & Payne Ltd Ingledene House, Wynnstay Lane, Marford, Wrexham
B71 2BX Sandwell
Telephone: +49 1978853123, Mobile: +49 7889506380
Fax: +49 1978852102

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Catering services for Phoenix Collegiate (School).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Phoenix Collegiate, West Bromwich, Sandwell, West Midlands, UK.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Catering Services for Phoenix Collegiate, a school with C1600 pupils and 280 staff.
II.1.6)Common procurement vocabulary (CPV)

55500000, 55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Phoenix Collegiate looking to improve choice and marketing of the catering facility to uplift participation and reduce subsidy.
II.2.2)Information about options

Options: yes
Description of these options: Contract to be let for 3 years with an option to extend up to 5 years subject to satisfactory performance over initial period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment within 30 days following rendition of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Collegiate looking to improve choice and marketing of the catering facility to improve income levels and reduce subsidy.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate experience and expertise in the sector and currently operate within a 50 mile radiurs of the location. Shortlisting for tender will be subject to financial status and suitable references, plus demonstration of quality assurance procedures.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Abbreviated copies of the last 3 years’ audited accounts required at enquiry stage.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Minimum 3 years’ experience in the sector. Parties will be able to demonstrate standards via client references and site visits, together with information regarding standards of compliance to government legislative requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 06: and maximum number 10
Objective criteria for choosing the limited number of candidates: Selection for formal tendering process will be by evaluation of expereince, reputation in the sector, financial standing, evidence of operational activity within a 50-mile radius of the contract location and compliance with prevailing legislation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost factors. Weighting 25 points

2. Food choices and standards. Weighting 20 points

3. Quality of marketing. Weighting 15 points

4. Quality assurance/innovation. Weighting 15 points

5. Depth of relevant experience. Weighting 10 points

6. References/site visits. Weighting 10 points

7. Adaptability of the tendering company. Weighting 10 points

8. Financial guarantees. Weighting 10 points

9. Policies and procedures. Weighting 5 points

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.4.2013 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: None
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 06 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 31.5.2013 – 12:00
Place:Phoenix Collegiate.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Governors, Collegiate Personnel, Consultant.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

I.1) Name, addresses and contact point(s)
Internet address(es): N/A.
II.1.4) Information on framework agreement:
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 200,000 P.A. Currency: £ Sterling.
II.2.1) Total quantity or scope:
Estimated value excluding VAT : 200,000 P.A. Currency: £ Sterling.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Governing Body of Phoenix Collegiate
Clarkes Lane, West Bromwich, West Midlands
B71 2BX Sandwell

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Reference to governing body within 14 days of decisions or shortlisting.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.3.2013

Requirement: Catering Contract