Catering Equipment Repair Contract

Catering Equipment Repair Contract

Call Out and Repair of Heavy Catering and Refrigeration Equipment and Tasting of Gas and Electrical Appliances.

UK-Chester: Repair and maintenance services of catering equipment

2013/S 113-193174

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire West and Chester
HQ, 58 Nicholas Street
Contact point(s): Procurement
For the attention of: Mark Lloyd-Jones
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244972786
E-mail: mark.lloyd-jones@cheshirewestandchester.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Call Out and Repair of Heavy Catering and Refrigeration Equipment and Tasting of Gas and Electrical Appliances
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Cheshire West area.
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

(a) LOT 1 Call Out and Repair of Heavy Catering and Refrigeration Equipment; also the yearly planned Testing of heavy catering gas and electrical appliances.(Note: The testing only covers heavy cooking appliances and equipment – not refrigeration – and does not include PAT testing.)
(b) LOT 2 Call Out and Repair of Refrigeration equipment (fridges and freezers).
II.1.6)Common procurement vocabulary (CPV)

50883000, 50000000, 39314000, 39310000, 39312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract is for use by school kitchens within the Cheshire West and Chester area. It will be awarded in two lots and bidders can apply for Lot 1, Lot 2, or both. Within each Lot one provider will be appointed and they must be capable of covering the entire Cheshire West area and carrying out all work as required within the scope of that Lot. The lots are:
(a) LOT 1 Call Out and Repair of Heavy Catering and Refrigeration Equipment; also the yearly planned Testing of heavy catering gas and electrical appliances.(Note: The testing only covers heavy cooking appliances and equipment – not refrigeration – and does not include PAT testing).
(b) LOT 2 Call Out and Repair of Refrigeration equipment (fridges and freezers).
Cheshire West and Chester Catering Services is the main provider of school meals in the borough and prepares 17 000 school meals every day. They provide meals into 129 primary and special schools and 11 secondary schools. This contract therefore covers 140 kitchen premises comprising 100 gas cooking kitchens and 40 electric cooking kitchens (although those with gas will also still have some electrical appliances).
For Lot 1, there are approximately 1300 items of heavy catering equipment in total, approximately 450 of which are gas.
For Lot 2, each kitchen will have at least 1 fridge and 1 freezer on site.
Whilst this contract is predominantly for use by Catering Services, other non Catering Service establishments within the Authorities may wish to participate should the occasion arise. The contract may also be available for use by Wirral Council if required in the future and bidders will be asked in their submission to state whether this area could be serviced at their tendered rates.
This is a 2 year contract (01/09/13 – 31/08/15) with the option to extend annually for up to a further 2 years.
The approximate annual spend for the contract is GBP 100 000 (Lot 1 GBP 90 000 / Lot 2 GBP 10 000). This figure is an estimated annual usage based on historical data, and no specific volume of work can be guaranteed.
Further information is available in the Invitation to Tender document.
Estimated value excluding VAT: 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend annually for up to a further 2 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Call Out and Repair of Heavy Catering Equipment and yearly planned Testing of Gas and Electrical Appliances

1)Short description

Call Out and Repair of Heavy Catering Equipment and also the yearly planned Testing of Gas and Electrical Appliances (Heavy Catering Equipment only – NOT Refrigeration). This contract does not include PAT testing.
For Lot 1 there are approximately 1300 items of heavy catering equipment in total, approximately 450 of which are gas. There are 140 school kitchens.
The approximate annual spend for Lot 1 is GBP 90 000.
For Lot 1, the successful contractor must therefore be capable of carrying out all 3 elements of the contract, which are:
Part One: Call Out and Repair of Gas and Electrical equipment;
Part Two: Testing of Heavy Gas Catering Appliances;
Part Three: Testing of Heavy Electrical Catering Appliances.
2)Common procurement vocabulary (CPV)

50883000, 50000000, 39314000, 39310000, 39312000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Call Out and Repair of Refrigeration equipment

1)Short description

Call Out and Repair of Refrigeration Equipment.
Each of the 140 kitchens will have at least 1 fridge and 1 freezer on site.
The approximate annual spend for Lot 2 is GBP 10 000.
2)Common procurement vocabulary (CPV)

50883000, 50000000, 39314000, 39310000, 39312000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender documentation.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender documentation.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-97YKXT
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.7.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 2 years, or if yearly options to extend are taken, this could be after 3 or 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This contract is being procured using an e-tendering system called ‘The Chest’. If you are
not currently registered, you must first register at www.the-chest.org.uk

You will be able to search current opportunities via the ‘Organisation’ drop down menu for Cheshire West and Chester
tenders. Select this particular opportunity from the list and register interest; you will then be able
to find further information by accessing the tender document.
The Closing Date for receipt of Tenders via The Chest is 12 noon 22 July 2013. No manual submissions are allowed.
It is your responsibility to download the Invitation to Tender (ITT) document from The Chest.
Please do not call the Procurement department to find out initial details of this opportunity – all
instructions and details of this opportunity will be found in the ITT pack once you have accessed
it. Any clarification questions must be raised via The Chest in the Questions and Answers
section. Any notifications regarding this opportunity will be issued via The Chest. It is your
responsibility to check The Chest to be aware of any updates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (as amended) (the Regulations) the Council will operate a standstill period of not less than 10 days between notifying contractors of its intention to award the contract and the award of the contract.
Any appeal during this period shall be addressed to: The Head of Legal and Democratic Services, Cheshire West and Chester Borough Council, 58 Nicholas Street, Chester Cheshire, CH1 2NP, United Kingdom.
If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 47, within 3 months of the date when grounds for starting proceedings first arose.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.6.2013