Catering Preferred Supplier List
Preferred Supplier List for Catering Services to Functions and Events.
United Kingdom-Chelmsford: Catering services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Chelmsford City Council
Civic Centre, Duke Street
Contact point(s): Procurement
For the attention of: Robert Stone, Procurement Officer
CM1 1JE Chelmsford
Telephone: +44 1245606405
General address of the contracting authority: www.chelmsford.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Hylands House and Grand Pavilion Catering Preferred Supplier List.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKH3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Catering services. Preferred Supplier List for Catering Services to Functions and Events.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Chelmsford City Council has enhanced the Hylands Estate by the addition of a Grand Pavilion beside the Historic Hylands House as part of the Council’s aim to make Hylands the premier event location in central Essex.
In support of this intention the Council wishes to appoint a small number of catering businesses to a preferred list of suppliers who are willing to cater for twenty people and who have the ability to cater for two-hundred and fifty people.
The Council is seeking expressions of interest from suitably qualified and experienced catering businesses who would be interested in applying for a place on the preferred supplier list, and who can provide a range of menus, deliver and present buffets and silver service dinners at the Hylands House and Grand Pavilion. The successful business will also be able to provide meetings for clients within Essex.
Initial selection would be through the completion of a short pre-qualification questionnaire. This will be followed by a competitive process based on the submission of menus and pricing, with presentations and tastings at the location that would be used to meet clients.
This is a key element in the provision of our events offering but the nature of the business means that appointment to the preferred list would not imply any guarantee of business but there will be a substantial potential turnover associated with events at Hylands House and Grand Pavilion.
The preferred list would only operate for a period of three years starting in August 2014, before being re-advertised. No additiions to the preferred list will be possible during the period of the contract.
Appointment to the Preferred List will be no guarantee of business.
Requests for a PQQ should be emailed to firstname.lastname@example.org
by Friday 23.5.2014. The deadline for the submission of the PQQs will be 13:00 on 30.5.2014.
Those businesses selected to tender will be require to complete a submission by Friday 25.7.2014, with presentations taking place in the week of 28.7.2014.
Estimated value excluding VAT:
Range: between 1 and 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.5.2014 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.5.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
GO Reference: GO-2014422-PRO-5622535
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:22.4.2014