Catering Select List

Catering Select List

As a result of this, Leicester City Council is now looking to compile a select list of Suppliers to provide catering facilities to the council.

Awarding body Leicester City Council

Est. Start Date: 10/09/2012
Est. End Date: 09/09/2014



Leicester City Council’s Catering Spend in the last financial year was approximately £200,000.00
£131,414.00 of this, was provided by our in- house caterers. In June of this year Leicester City Council’s in-house provision was closed.

As a result of this, Leicester City Council is now looking to compile a select list of Suppliers to provide catering facilities to the council.

(It is important to note that inclusion on to this list does not guarantee any work.
Quotations will be sought from Suppliers on this list for any catering requests.)

1. Requirement:

Leicester City Council is looking for good, high quality Catering Suppliers.

Our catering requirements cover a wide range of events including Meetings, Ceremony, Training Workshops and other external Events.

Our catering needs fall into 3 categories;
(Suppliers should indicate in the attached Business Questionnaire which areas they can cater for)

Teas, Coffees and Beverages –
Provision of teas, coffees and other Beverages
• Ready-made.
• In canisters and urns self-service.
• Other refreshments, Water, Juices etc.
• Accompaniments such as cakes biscuits etc.

Cold Food –
Cold Food, Including Formal, Corporate – Platters, Buffets,
For Example;
• Sandwiches, Wraps Panini’s Rolls, Canopies,
• Classic Finger Food, Scotch eggs, Sausage rolls, pork pies, Chicken pieces, Cocktail Sausages Roasted Chicken Drumsticks
• Vegetarian options,
• Crudities and Dips
• Variety of Skewers
• Mini Pizzas
• Mini Cornish Pasties
• Salads
• Sweets Deserts; cakes,

Hot Food –
Hot Food Platters, Including formal, corporate – Platters, Buffets,
For Example:
• Chicken, Lamb, Beef, Pork Fish, Dishes
• Pasta, Rice potato accompaniments

(Suppliers should also indicate any specialist menus they can provide (i.e. Indian, Chinese Mediterranean, Mexican etc.)
General Information
Ideally Leicester City Council expects:
• Locally sourced ingredients (where possible)
• High quality ingredients
• Ingredients which are fresh
• Fair Trade Products for Tea Coffee and sugar (in line with Leicester City Council’s Sustainable Procurement Guidelines) –

2. Delivery
The requirements of the council may vary quite considerably in terms of the type of event, volumes and actual requirements.
Suppliers should be able to:
• Demonstrate their ability to prepare, transport, store and execute all foods in-line with all related industry, and health and safety standards and requirements
• Provide a range of various special dietary requirements
(I.e. Meat/Vegetarian, Vegan, halal, kosher, gluten free allergens etc. – This list is not exhaustive)
• Be able to action and deliver requests on short notice.

3. Hygiene and Standards
In order to be considered for the Catering List, Leicester City Council expects establishments where food and/or drink is prepared to have a rating of either 4 or 5 in the Food Hygiene Rating Scheme [a national information scheme run by the Food Standards Agency and most Local Authorities]. The scheme provides information on the extent to which food business establishments meet the requirements of food hygiene law at inspection. The Council is keen to work with businesses whose hygiene standards are good (4) or very good (5)

Suppliers who have been assessed under other food hygiene rating schemes or have not been rated at all because they are new or because they are in a local authority which has no scheme, may make representations to provide the Council with food and/or beverages. Such suppliers will be asked to provide certain documents about their compliance with food hygiene law.

Given the sensitivity and risk associated with certain orders any person or company who makes representations to provide the Council with food and/or beverages, agrees to all information about his or her compliance with food law being requested by and supplied to the Council for the purpose of considering such representations.

Further information on the Food Hygiene Rating Scheme is available at

If you would like to be considered for inclusion on to this list please complete the attached Business Questionnaire. Regardless of what type of Catering food you provide – even if it is specialist and does not fall directly into the above please complete the below Business Questionnaire.

If you require any help completing this form please contact Punit Modi or Lisa Brownbridge on 0116 252 8920 or email 

Associated Documents

These documents are for information only. Please follow instructions for registration and receipt of full tender/quotation documentation.

  • Business Questionnaire(doc)Please complete this and submit via email to 147 KB


Additional information

Contract Type One off
Procurement Process Expressions of Interest
Estimated ValueText Description
Category Catering,
CPV codes
Suitable for SME YES

Document Available Until

31 August 2012

8 days

Submission Return By

31 August 2012

8 days

Contact Details

Leicester City Council
Punit Modi / Lisa Brownbridge
0116 252 8911 / 0116 252 8923

This contract is being managed by Leicester City Council . To request documentation contact