Catering Services Birmingham
The requirement is for a single flexible supplier to provide a supplementary service on an ad hoc basis when resources at our in house facility are insufficient to meet customer demands.
UK-Birmingham: catering services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Birmingham
Contact point(s): University of Birmingham
For the attention of: Jane Colbourne
B15 2TT Birmingham
Telephone: +44 1214145957
General address of the contracting authority: http://www.bham.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Supplementary Catering Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Birmingham.
NUTS code UKG31
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 500 000 GBP
II.1.5)Short description of the contract or purchase(s)
The requirement is for a single flexible supplier to provide a supplementary service on an ad hoc basis when resources at our in house facility are insufficient to meet customer demands (for example when degree congregations are held and several departments require service at the same time). Following the award of contracts it is likely that the Catering Reservations Office will be the central point of contact for all bookings. Wherever possible, in house facilities will be used the supplementary service will be used only at the discretion of Catering.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The University of Birmingham runs a large and complex in house Catering operation providing high quality meals, snacks and beverages to staff, students and visitors to the University. Fresh Thinking is a division within Catering which provides a delivered beverage and lunch service and event catering.
The requirement is for a single flexible supplier to provide a supplementary service on an ad hoc basis when resources at Fresh Thinking are insufficient to meet customer demands for example when degree congregations are held and several departments require service at the same time. Following the award of contracts it is likely that the Catering Reservations Office will be the central point of contact for all bookings. Wherever possible, Fresh Thinking facilities will be used the supplementary service will be used only at the discretion of Catering.
The Universitys Hygiene Manager will audit the premises of all Suppliers who are invited to tender following the PreQualification stage. The premises audited MUST be the premises where the food that would be supplied to the University would be prepared. A charge of 150GBP plus travelling expenses will be payable by Suppliers for this audit and this charge is non refundable. The successful Supplier will be audited annually following the contract award and a charge of 150GBP + 4 % or CPI (whichever is the higher) will be payable for each audit in subsequent years.
Requirements will be for cold fork and finger buffets, sandwich lunches and hot and cold beverages for any number of clients as required. Provision must be made for vegetarian, vegan, Halal and any other special dietary requirements as requested. Suppliers should state whether they are able to offer alcoholic beverages under the Licensing Act 2003.
Tablecloths, cutlery, crockery etc. (or when requested disposable alternatives) must be provided. Suppliers will be expected to use eco friendly disposables wherever possible bearing in mind that the service must be cost effective and service must be aesthetically pleasing.
Service must be prompt and efficient in accordance with the requirements of the client and must be delivered quietly and discreetly so as not to disturb any meetings in progress. All crockery, cutlery and surplus food must be collected promptly at a time convenient to the client.
Sustainable and ethical sourcing is important to the University. Suppliers will be required to demonstrate the provenance of food provided. The University has Fairtrade status Ethically sourced tea and coffee must be offered as a minimum.
All food and beverages provided must meet the high standards of the University. Menus/products and service standards will be evaluated as part of the second stage of the tender process.
There is NO requirement for replacing the Universitys core catering business this tender is merely for supplementary ad hoc provision.
Current spend is estimated at 150 000 GBP per year.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.8.2012. Completion 31.7.2016
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Limited Company, joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Appropriate statement from bankers. Presentation of the undertaking’s balance sheet or extracts from balance sheets. Statements of the provider’s overall turnover and the turnover in respect of the services to which the contract relates for the three previous financial years. List principal services provided in the past three years, with sums, dates and recipients, public or private, involved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:21.3.2012