Catering Services Contract Crawley

Catering Services Contract Crawley

To develop and provide the catering and hospitality provision in an 1850 student + 240 staff education Academy.

UK-Crawley: School catering services

2013/S 078-131573

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hazelwick School
Bycroft Way, Three Bridges
Contact point(s): Business and Finance
For the attention of: R. Bright
RH10 1SX Crawley
UNITED KINGDOM
Telephone: +44 1293403344
E-mail: contracts@hazelwick.org.uk

Internet address(es):

General address of the contracting authority: http://www.hazelwick.org/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA27888

Further information can be obtained from: Hazelwick School
Bycroft Way, Three Bridges
Contact point(s): Business and Finance
For the attention of: Mrs Ruth Bright
RH10 1SX Crawley
UNITED KINGDOM
Telephone: +44 1293403344
E-mail: contracts@hazelwick.org.uk
Internet address: http://www.hazelwick.org/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hazelwick School
Bycroft Way, Three Bridges
Contact point(s): Business and Finance
For the attention of: Mrs Ruth Bright
RH10 1SX Crawley
UNITED KINGDOM
Telephone: +44 1293403344
E-mail: contracts@hazelwick.org.uk
Internet address: http://www.hazelwick.org/

Tenders or requests to participate must be sent to: Hazelwick School
Bycroft Way, Three Bridges
Contact point(s): Business and Finance
For the attention of: Mrs Ruth Bright
RH10 1SX Crawley
UNITED KINGDOM
Telephone: +44 1293403344
E-mail: contracts@hazelwick.org.uk
Internet address: http://www.hazelwick.org/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Catering Services at Hazelwick School.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Hazelwick School.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To develop and provide the catering and hospitality provision in an 1850 student + 240 staff education Academy
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=104176

II.1.6)Common procurement vocabulary (CPV)

55524000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Annual trading value of existing contract is shown below. Contract on offer for a minimum of 3 years.
Development opportunities will increase value.
Estimated value excluding VAT: 190 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Maximum of 2 (two)x one year extensions within contract.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.8.2013. Completion 31.7.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As indicated in contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As outlined in contract including Insurance indemnity.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
SME may be exempt from “All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice” at the discretion of the Trustees.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
As outlined in the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The usual time limits are rendered impracticable for reasons of urgency because the TUPE information from the current contractor has been delayed. Please be aware that it is still not complete but it offers a fair indication of TUPE obligation. For the tender process to succeed, I have to publish now under the Accelerated Procedure.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Experience in education catering.
Evidence of a successful programme to develop uptake and expand product offer to specific age group.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Menu & dietary requirements. Weighting 13

3. Staffing. Weighting 10

4. Service implementation. Weighting 6

5. Procurement. Weighting 6

6. Marketing & communication. Weighting 6

7. Practical service issues. Weighting 6

8. Pest Control, Cleaning & washing up,. Weighting 6

9. Taster day. Weighting 4

10. Compliments & complaints. Weighting 3

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:104176).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Trustees of Hazelwick School
Hazelwick School, Bycroft Way, Three Bridges
RH10 1 SX Crawley
UNITED KINGDOM
E-mail: contracts@hazelwick.org.uk
Internet address: www.hazelwick.org.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.4.2013