Catering Services Contract for Dyfed Powys Police

Catering Services Contract for Dyfed Powys Police

Catering services at Dyfed Powys Police Headquarters, Carmarthen.

United Kingdom-Carmarthen: Catering services

2019/S 073-172895

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
SA31 2PF
United Kingdom
Contact person: Philip Pennells
Telephone: +44 1267226540
NUTS code: UKL1

Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Other type: Police

I.5)Main activity

Other activity: Police

Section II: Object

II.1)Scope of the procurement


Provision of Catering Services

Reference number: DPP/18/19

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of catering services at Dyfed Powys Police Headquarters, Carmarthen.

II.1.5)Estimated total value

Value excluding VAT: 1 760 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL1
Main site or place of performance:

Dyfed Powys Police Headquarters, Carmathen.

II.2.4)Description of the procurement:

The catering service is to be provided at Police Headquarters, Llangunnor, Carmarthen which is the command and administrative centre of the Force. The Force has an establishment of 1 133 Police Officers and 868 Police staff. Approximately 700 staff work at headquarters and some of these staff are part time and/or shift workers.

The building is located approximately 1 mile from Carmarthen town and there are no alternative catering facilities in the immediate area.

Police Headquarters is a purpose built administrative building occupied in April 1987 which comprises offices and a residential unit for training and conferences.

The catering service will also be provided at the Strategic Coordination Centre (SCC) which is on the same site as Headquarters and is a purpose built Training/Conference facility occupied in September 2011.

Training courses are held throughout the year.

The building is utilised for both emergency activation for major incidents and also exercises conducted on a multi-agency basis involving all emergency services, military and other public authorities. The SCC is also utilised on a daily basis for training and conferencing.

The Powys Diner which is the main staff restaurant and the Pembrokeshire Café are both situated within the Headquarters building. There is also a Café situated within the SCC building.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 760 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 x 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per tender document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 31/05/2019
Local time: 12:00

Police headquarters, Carmarthen.

Information about authorised persons and opening procedure:

Office of the police and crime commissioner, sealed sequential opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:


VI.2)Information about electronic workflows

VI.3)Additional information:

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:91349)

VI.4)Procedures for review

VI.4.1)Review body

Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
SA31 2PF
United Kingdom
Telephone: +44 1267226540Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: