Catering Services Contract – Selby, North Yorkshire

Catering Services Contract – Selby, North Yorkshire

To manage catering services to students, staff and visitors on a full service basis.

United Kingdom-Selby: School catering services

2019/S 184-448108

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Selby College
Abbots Road
United Kingdom
Contact person: Martin Wilkinson
Telephone: +44 1484680848
NUTS code: UKE21
Internet address(es):Main address:

I.2)Information about joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Management of Catering Services — Selby College

Reference number: SC1219

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Selby College has a fine reputation for student success — based in the market town of Selby in North Yorkshire, the College is celebrating the success of its 2019 A level results at 99,7 % pass rate, with 100 % pass rate for Level 3 vocational courses. It is currently ranked in 4th place out of 173 colleges for overall apprenticeship achievement and its higher education provision came top in Yorkshire for overall student satisfaction. Courses range from entry level to degree level and include adult learning programmes and apprenticeships. A large proportion of the 3 000+ (c.1 200 full time equivalent) learners currently enrolled follow 16 to 19 study programmes which are offered in many subject areas. The College invites expressions of interest from suitably experienced and resourced organisations to manage catering services to students, staff and visitors on a full service basis.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE21
Main site or place of performance:

Abbots Road, Selby, York, North Yorkshire YO8 8AT.

II.2.4)Description of the procurement:

The College invites expressions of interest from professional organisations to provide innovative and sector-leading catering services for students staff and visitors. Weekday services will include breakfast, brunch, branded coffee shop, lunch and retail shop — delivered by a combination of assisted counter service/barista, self-help and possibly a small requirement for automatic vending. All kitchen and servery facilities are located in the 3-storey, glass-fronted jubilee building, constructed in 2011 as the contemporary and vibrant heart of the extensive College campus. Shortlisted bidders will be provided with opportunity to visit the College to view current services and catering operations which are currently operated in house. The College wish bidders to consider the extent to which capital investment can be provided to support refurbishment of the College shop and branded coffee facilities and generally introduce interesting new food and drink concepts. A provider will be required to operate PDQ payment options alongside an EPOS system capable of transacting bursary payments using existing student ID cards.

Where awarded, it is envisaged that a contract will operate on a guaranteed performance basis with a 3-year term (plus the option of 2 -1-year extension periods thereafter subject to further mutual agreement). The aim is to commence the contract in April 2020.

Bidders should be aware that the provisions of TUPE may apply and that in the event of a transfer of affected staff there will most likely be a requirement for the successful tenderer to complete an admission agreement with the College and the North Yorkshire Pension Fund to ensure continuity of comparable pension terms for 5 staff that are currently fund members, in addition to statutory pension contributions for other catering staff where applicable.

The College will commission an assessment via the fund actuary and aim to issue the employer supplement with the tender pack to shortlisted bidders.

Interested organisations should please register their details via email only to the stated contact point in 1.3 (Wilkinson ICA Ltd). A standard selection questionnaire will be issued to those expressing interest.

The College reserves the right not to award a contract, either wholly or in part and reserves the right to cease the procurement process at any time.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 13/04/2020
End: 12/04/2023
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

To be included within tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations expressing interest are required to complete and submit a selection questionnaire. The questionnaire will encompass the requirements of the standardised process and conditions as set out by Crown Commercial Services. This will include the

grounds for both mandatory and discretionary exclusion of suppliers relative to their ability to demonstrate the necessary technical capacity and ability.

Minimum level(s) of standards possibly required:

— employers liability insurance cover — 10 000 000 GBP (ten million pounds sterling),

— public and products liability insurance cover — 10 000 000 GBP (ten million pounds sterling),

— professional indemnity cover — 1 000 000 GBP (one Million pounds sterling).

Demonstrate at least 3 years experience of operating similar contracts in the UK FE/College sector. Tenderers will be able to

Demonstrate standards by way of client references and/or site reference visits, together with information regarding standards of compliance to UK and EU legislation and directives and government initiatives regarding the delivery of catering services to comparable institutions.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Organisations expressing interest are required to complete and submit a standard selection questionnaire and supplementary questions.

This will include the grounds for both mandatory and discretionary exclusion of organisations relative to their ability to demonstrate

The necessary economic and financial standing as required by the College.

Minimum level(s) of standards possibly required:

organisations expressing interest will be required to self-certify a minimum annual net turnover of not less than 2 000 000 GBP (two million GBP) together with the following general economic and financial conditions:

(a) a copy of the audited accounts for the most recent 2 years EN standard form 02 — contract notice 7/16 required by the contracting authority;

(b) a statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;

(c) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;

(d) alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank or an alternative means of demonstrating financial status).

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/10/2019
Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/10/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/05/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Selby College
Abbot’s Road
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: