Catering Services Contract – Solent University

Catering Services Contract – Solent University

The provision of catering services across Solent University, including retail, catering and vending services and hospitality catering.

United Kingdom-Southampton: Canteen and catering services

2019/S 222-544757

Contract noticeCatering Services Contract – Solent University

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Solent University
Postal address: East Park Terrace
Town: Southampton
NUTS code: UKJ3
Postal code: SO14 0YN
Country: United Kingdom
Contact person: Emma Bailey
E-mail: finance.procurement@solent.ac.uk
Telephone: +44 2382013865
Internet address(es):Main address: https://in-tendhost.co.uk/solent

Address of the buyer profile: www.solent.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/solent
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/solent
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/solent

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Catering Services

Reference number: 18.EF.81

II.1.2)Main CPV code

55500000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of catering services across Solent University, including retail, catering and vending services and hospitality catering. The successful supplier must be able to demonstrate that they have the knowledge, experience, resources and desire to provide high quality catering services to a diverse and demanding customer base with tariffs to suit all price points . A focus on the quality of the offer, providing a wide choice of affordable through to premium products as part of a more holistic approach that is inclusive for all University customers. The University’s demographic is varied, and includes those with very restricted budgets, with differing religious backgrounds and ethical values; these customers need to be well catered for. In evaluating the tenders, the University will seek the most economically advantageous offer. Details of criteria and scoring methodology are listed in the invitation to tender.

II.1.5)Estimated total value

Value excluding VAT: 12 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

55500000

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Solent University Campuses.

II.2.4)Description of the procurement:

Provision of catering services across the University including hospitality, retail, catering and vending services with a focus on the quality of the offer, providing a wide choice of affordable through to premium products as part of a more holistic approach that is inclusive for all University customers. The student demographic is varied, and includes those with very restricted budgets, and students with differing religious backgrounds and ethical values; these customers need to be well catered for.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option for 2 x 12-month extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 08/05/2020

IV.2.7)Conditions for opening of tenders

Date: 03/02/2020
Local time: 08:30
Place:

Solent University

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 2025 and 2027.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Requests for clarifications can only be requested until 17.1.2020 via the In-Tend portal correspondence facility. The University is not bound to accept the lowest offer or any tender in full or in part. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/solent. If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number detailed in Section II.1.1) of this notice. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend). To submit your return, please follow the instructions below:

1) Log in;

2) My tenders;

3) View tender details;

4) View documents;

5) Browse and upload each part of your response;

6) Once all your response documents are uploaded and displayed in the — my documents for return — use — submit my return. Expressions of interest must be by way of completion and return of the invitation to tender document via the intend portal by the date/time specified in IV.2.2). Due to the nature of this service/requirement it was not deemed suitable to be split into lots.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Solent University
Town: Southampton
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/11/2019