Catering Services Contract – South Wales Police

Catering Services Contract – South Wales Police

The Police and Crime Commissioner for South Wales is seeking a provider with experience, capacity and creativity to provide catering services for an on-site cafe.

United Kingdom-Bridgend: Canteen and catering services

2019/S 208-507675

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Police and Crime Commissioner for South Wales
Postal address: Police Headquarters, Cowbridge Road
Town: Bridgend
NUTS code: UKL17
Postal code: CF31 3SU
Country: United Kingdom
E-mail: swp-procurement@south-wales.pnn.police.uk

Internet address(es):Main address: www.south-wales.police.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Catering Services for an On-Site Cafe

II.1.2)Main CPV code

55500000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Police and Crime Commissioner for South Wales is seeking a provider with experience, capacity and creativity to provide catering services for an on-site cafe and takeaway at a South Wales Police premises.

The Commissioner requires a high quality café and takeaway service offering hot and cold light meals, confectionery, snacks and hot/cold beverages. The Refreshments shall be provided by the contractor and available for purchase by officers, staff and visitors to the premises.

The service shall be provided, as a minimum, between the hours of 8.00 and 14.30, Monday to Friday (excluding bank holidays).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

55500000
55330000
55520000

II.2.3)Place of performance

NUTS code: UKL17
Main site or place of performance:

Pencoed, South WALES.

II.2.4)Description of the procurement:

The Police and Crime Commissioner for South Wales is seeking a provider with experience, capacity and creativity to provide catering services for an on-site cafe and takeaway at a South Wales Police premises.

The Commissioner requires a high quality café and takeaway service offering hot and cold light meals, confectionery, snacks and hot/cold beverages. The Refreshments shall be provided by the contractor and available for purchase by officers, staff and visitors to the premises.

The service shall be provided, as a minimum, between the hours of 8.00 and 14.30, Monday to Friday (excluding bank holidays).

The refreshments provided by the contractor shall as a minimum include seasonal products, maximising the use of fresh produce, themed events, meal deals, offers and specials to ensure the menu is varied and wide-ranging. Please note that the use of deep fat fryers or similar equipment is discouraged for this particular facility.

There are approximately 500 officers and police staff located at the premises who will have access to the service, should they require it. The Commissioner does not give and shall not be deemed to have given, any guarantee, warranty or other assurance as to the potential revenue generated by entering into the contract. Any estimate of demand given to the contractor will be for guidance purposes only and shall not form part of the contract.

The successful contractor is required to have a food hygiene rating of at least 4 with the food standards agency.

The chef/manager shall have as a minimum city and guilds basic cookery certificate qualification 706/1 and cookery for the catering industry certificate qualification 706/2 or equivalent. Minimum of 2 years experience in managing a similar catering facility. Good customer care skills.

The catering assistants shall have minimum of 2 years experience in a similar catering facility, or suitable training provided at the contractors expense.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Possible 1 year extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/12/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately October 2022, or if the contract is extended approximately October 2023.

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=96633

(WA Ref:96633)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Police and Crime Commissioner for South Wales
Postal address: Police Headquarters, Cowbridge Road
Town: Bridgend
Postal code: CF31 3SU
Country: United KingdomInternet address: www.south-wales.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/10/2019